[Cynnabar] Proposal to amend Cynnabar's Financial policy

[LauraKay Hart via Barony]

Greetings Cynnabar
As I consider myself a friend of your barony, but not a resident, I would
like to offer you an idea.

In another group I belong to, not SCA, what they have done for this exact
issue is to give each office a small budget amount for the year.  Cash is
not handed out, but up to the budget amount expenses require only a one
meeting agreement.  Over that amount and it has to be presented to the
whole group.

This is just a reference to show how other groups have handled these
things.  Usually I just look for archery announcements and keep to myself,
but I thought this might help.

YiS
Lady Bree MacAuley
Shire of Stormvale
On Sep 20, 2014 10:53 AM, "Linda Duvall via Barony" <barony at cynnabar.org>
wrote:

> I agree with the proposed change.  The 3 meeting policy was meant for
> large expenditures not small ones.  Keep things simple and easy.
>    Claire
>
>
> -----Original Message-----
> From: Cynnabar Seneschal via Barony <barony at cynnabar.org>
> To: 'Barony of Cynnabar' <barony at cynnabar.org>
> Sent: Fri, Sep 19, 2014 6:32 pm
> Subject: [Cynnabar] Proposal to amend Cynnabar's Financial policy
>
>   Greetings  one and all.
>
> We had discussed earlier at a business meeting ways we can help speed up
> approving some smaller expenditures by officers in carrying out the duties
> of their office. Several ideas and ways to do this were brought forth.
> However, it kind of went by the wayside for a bit. A couple of items came
> up recently that has rekindled me thinking about this. Normally, I would
> just bring this up at a meeting, but since the change I am going to propose
> below will update our only “official” document (our Financial Policy), I
> wanted to give the chance for the larger group to give some feedback on
> this.
>
> Please note: I am NOT putting this on Facebook. Many, many people that are
> not Cynnabar are part of that group, so please keep this conversation to
> the Cynnabar e-mail list or in person.
>
> In short, the below update to the Financial Policy is to speed up minor
> purchases by officers. The reason for this is to remove some of the
> bureaucracy and unnecessary burden for minor items. But to still have the
> budget items proposed and allow the request to be reviewed and approved (or
> denied) by the group. Many ways were discussed previously on how to limit
> (via wording/restrictions) these requests so they don’t get abused. In the
> end, keeping things simple and trusting both the officers in their role and
> the group in general to know when things are being abused should help
> curtail any issues. Thus my wording below of “occasionally request” is
> there on purpose.
>
> The proposed addition to the Cynnabar Financial Policy:
> 2. ii. 3. Group officers may occasionally request minor expenditures (up
> to $50 or so) for carrying out the duties of their office. These minor
> budget line item requests can be requested by the officer at a business
> meeting and then approved or denied by the participants at that same
> meeting.
>
> Feel free to give feedback here or to me directly on adding this to our
> Financial Policy. This will be brought up at a regular business meeting and
> run through the normal 3 meeting discussion/approval process to make the
> final decision.
>
> In service,
> -Finn, Seneschal.
>
> _______________________________________________
> Barony mailing listBarony at cynnabar.orghttp://lists.cynnabar.org/listinfo/barony
>
>
> _______________________________________________
> Barony mailing list
> Barony at cynnabar.org
> http://lists.cynnabar.org/listinfo/barony
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.cynnabar.org/pipermail/barony/attachments/20140920/733cbfae/attachment.html>