[Cynnabar] 2015 0413 BoC Meeting Minutes

[Greg Less via Barony]

As a counter-point to the argument that there were too many people to talk
to... we never get anyone to talk to at Island Park. Not people who are
serious enough to take a flyer and come back, anyways. I think being in a
more visible spot can only help us with recruitment.

If we don't want to talk to members of the public, that's perfect easy to
do, even in a crowded location. Just don't make eye contact - I didn't
speak to a single member of the public all day Sunday.

I would suggest that we consider moving our summer fight practice to Gallup
Park instead of Island Park.

-Gregoire.

On Wed, Apr 15, 2015 at 9:27 AM, John Wilkerson via Barony <
barony at cynnabar.org> wrote:

>  Wow, minutes before Sunday? Mind blown.
>
>
> On 4/15/2015 8:26 AM, Cynnabar Seneschal via Barony wrote:
>
>   Text of minutes is below. If you prefer you may download the attached
> PDF to read and save these minutes.
>  In service,
>  Kay of Tre Asterium
>
> 2015 0414 Barony of Cynnabar AGENDA                 7:00PM
>
> Location:  Classic Cup Café   4389 Jackson Rd Ann Arbor, MI 48103-1831
>
>
>
> *Event and Demo Reports*
>
> *Spring Revel (April 12th, 2015) – *
>
> It was great! But that site meant, “an awful lot of people to talk to…” No
> “alone together” time for the group.  Maybe Gallup Park is better for
> Demos, and Island Lake park is best for gatherings of the barony and for
> the barony.
>
> It Takes My Chile to Raze a Village (April 11, 2015) Ciarra went “as a
> parent” with a Loaner Child.  Lots of fun, lots to do.
>
> Day of Range Weapons (April 11, 2015) Gavriel saw all sorts of siege and
> field weaponry, in a relaxed setting.  He commends the event to everyone.
>
> *Words from **Their Excellencies Ermenrich and Kasha of Cynnabar:*
>
> War Points have been announced.  If you are planning on any volunteer
> activities at Pennsic War please do some of them on the Tuesday Wednesday
> and Thursday of War Week for the Volunteer war point.
>
> *Upcoming Baronial Events and Demos*
>
> *St. Cecilia at the Tower (April 24th - 26th, 2015) –*
>
> HRH Arabella is confirmed as attending.  We need retainers, guards for
> her presence and room.  Also seeking contributions for gifts to the
> Princess.  If you are interested in providing food for the Royalty room
> she is more interested in proteins than carbs; so Meat and Cheese before
> bread.
>
> *Demo: Penguicon (April 25th or 26th, 2015) – *No Report, on track
>
> *Spring Crown Tournament (May 23rd and 24th, 2015) – Daye reports:  *A
> meeting happened Sunday.  Event team is seeking a Parking Coordinator.  A
> Coordinator is also needed for ht Kingdom A&S Judge’s Lunch on Saturday.  If
> interested in either position please contact Mistress Arina or Mistress
> Claire.  A list of volunteer positions will be posted soon.  The hope is
> that we the people of Cynnabar will fill all the Work positions and leave
> the posts of Honor, like Retainer and Royalty Guard to visiting volunteers.
>
>
> *Saline Celtic Festival (July 11, 2015) -* $75 budget for snacks/
> beverages.  Art and Daye are on track.
>
> *Grand Day of Tournaments (Saturday November 7th, 2015) – No* report.
>
> *Old Business*
>
> *Armored and Fencing Practice* could be at the Union 4/26 if the weather
> is not fine.  Otherwise that is the last reserved date.  SEE the first
> Item of New business- related.
>
> *Budget item: Fabric and materials for making gift for Shadowed Stars
> Baronial Investiture ($200 budget) – *HE Ermenrich would like to make a
> gift from Cynnabar to the new Barony being created, Shadowed Stars. A gift
> of baronial baldrics we can make for them to help them out establishing
> their identity seems appropriate. This request is for purchasing the
> materials for making as many baldrics as we can for that price. This is the
> 3rd of our 3 meeting discussion/approval process.  *APPROVED.*
>
> Planning is in progress. Kay suggested contacting Duchess AnneMarie if a
> stencil is desired.  She is an expert in this art.
>
> *Budget item: Archery supplies, general refreshing of used items ($200
> budget) – *Forrest Grey would like the Barony to buy general
> refurbishment/supplies for the archery community (targets, ropes,
> backstops, etc.)  This is the 3rd of our 3 meeting discussion/approval
> process. No new information tonight. *APPROVED.*
>
> *New Business*
>
> *Exchequer Business:*
>
> 1.      Barony *needs to order new checks ASAP*. Cost will be about
> $150.00.  Order will be put in as soon as Item 2 is accomplished. *1st of
> 3 meetings to approve*.
>
> 2.      To do the check order The *Barony now is required to have an
> address* to go on the Checks.  Therefore we should rent a Post office Box.
> For $56.00 per year we can have a box at the Stadium Ave. Post Office.  *1st
> of 3 meetings* *to approve.*  And all this must be done in haste because…
>
> 3.      *We need a New Exchequer by May 1*.  Ben is resigning.  Soon he
> will be leaving the Barony for a new job on the west side of the state.  *If
> you are interested in being Cynnabar’s Exchequer* please get in touch
> with Ben or Kay.  Plan to provide a letter or resume that shows some
> experience handling money or other hazardous materials, and a record of
> reliability with reports, or similar activities.  Aaron is Drop Dead
> Deputy, but does not wish to step into the position permanently.
>
> *PROGRESS Report:*  As of Tuesday the Post Office Box has been rented, so
> Checks may be ordered.
>
> *Future Meeting Planning:*  Shall the Barony meet once a month on Sunday
> afternoon after Fighting Practice, at the Michigan Union/ Island Park?  *1st
> of 3 meetings* *to approve.*
>
> A test of this plan will take place on April 19.  This will be an Extra
> Special Meeting, because it will include discussion of why the group may
> wish to leave the Classic Cup Café.  The usual Monday Meeting will be
> held on April 20.
>
> HOW will this work?  Intersperse Business and Feats of Arms?  Hold the
> fun business like Event Reports before the combatants are done, and do
> Serious Business after practices end?
>
> *Crown Lunch Tavern Proposal:  Ms. Arina de Traentorp – Budget $2000* to
> feed 500 lunches over two days.  Includes $70 to rent St Paul’s Church /
> Saline Kitchen for 2 evenings for prep work.  Proposal is appended at the
> end of the MINUTES.
>
> *Reprint Social Cards and Fliers: $50* for Paper and Printing. Daye will
> organize.  *1st of 3 meetings* *to approve.*  The flyers will get printed
> when permissions for all in the new baronial photo have been gathered.  Genoveva?
> Is going to arrange for that to happen electronically.  It is a Society
> requirement that permissions be gathered.
>
> Next year we should have a clipboard on site.
>
> *Other Group Discussion*
>
>
>
> *Status check on Approved Budget Items:*
>
> *List upgrades* – Progressing
>
> *Fabric for making new fighter tabards* – No report
>
> *Screens for t-shirts* – Done, shirts are being delivered.  Item removed
> from future agendas
>
> *Youth box* – Painting will happen soon.
>
> *New biz cards* – Progressing.
>
> *Baronial Ballista *– No news
>
> *Budget item: Baronial floor covering ($95 budget) – *Approved earlier in
> meeting.
>
> *Announcements*
>
> *Terpsichore Planning:*  Ciarra is planning to start the planning on
> Terpsichore 2016 in June.  If you want to be on part of that effort
> contact her.  If you are considering an event proposal of your own, you
> now know when the topic may next come up.
>
>
>
> Appendix:  *Budget proposal for the double lunch tavern at Crown
> Tournament 2015. *
>
> Head of tavern: Arina de Traentorp /Ann Asplund with Heilve of
> Cynnabar/Heather Sauntry.
>
> Projected numbers of servings: 250 per day
>
> Total number of servings for which this budget is for: 500
>
> Menu for both days:  Meal deal
>
> Stew/Main dish + bread and butter (3USD)
>
> Dessert - a cookie/cake (1 USD)
>
> Drink - soda, lemonade and bottled water (50 Cents)
>
> A hot drink bar with coffee and tea will be available all day during both
> days, with a price of 50 Cents apiece.
>
> The meal deal will be sold for $4 USD, meal tavern tickets will be used.
>
> I am hereby requesting the following money for the tavern:
>
> 500 portions x 3.30 (price of making meal taken from Grand day of
> Tournaments) = 1668 USD
>
> Rental of church kitchen for food preparation during Thursday and Friday =
> 70 USD
>
> Additional money to purchase aluminum pans and other materials for serving
> = 100 USD
>
> Printing costs for signs and tavern tickets = 50 USD
>
> Emergency food for possible needed replenishment during the event = 200 USD
>
> *Total budget requested = 2088 USD*
>
> The goal is to spend less than the total requested budget. The cost per
> meal will be lower due to the simplified dessert and the no fruit option.
> With the set budget the breakeven point is 522 meal deals at 4 USD apiece,
> but due to the nature of the event, we will most likely make it up earlier
> due to sales of soda and/or coffee.
>
>
>
>
>
>
>
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