[Cynnabar] 20170417 Barony of Cynnabar Business Meeting Notes

Wed Apr 19 23:24:49 UTC 2017

 20170417 Barony of Cynnabar Business Meeting Notes

Boulevard Room, Pierpont Commons

Workshop at 6:30 pm.  _6_ attendees

Meeting 7:30- 8:30. _13 _ attendees.

Attending:  Straum, Eadraed Alforde, Grey Oddson, Godhit se Wisfaest,
Tairdelbach, Harkin of the Moorlands, Morwen of Cynnabar, Harriet of
Cynnabar, Derian le Breton, Alana Eleanor (sp)
*Workshop Topics:** Tonight was: **Arrow Repair with Forester Grey. Bring
Arrows (or Bows) that need work and get advice and practice.*

April 23: *Book Club:  What have YOU been reading?  What shall we all read
next? Planning for a Late June Book Club. With Ms. Kay*

            Ask Baroness Kasha if you would like some reinforcement and
encouragement to give your class on something that interests you.

Meeting began at _7:36_pm.

*Upcoming Baronial Events and Demos*

*Spring Revel  Sunday April 23, 2017*  Steward: Lady Alana Elenora $220

·         REMEMBER:  While we have no “Gate Fee” for this event everyone
attending should *sign the list waiver*.  It also lets the Steward know how
many people attended. Waivers because this is an Event.

·         Please wear Baronial Colors for the photograph insofar as you may.

·         DO your Model Release Form for SA publications and bring it, or
See Godaeth, who has them ready. Ms. Genoveva will be making the picture
and she has a Plan for lining up.

·         Potluck Supper after Court! SEE Facebook Event

·         PLEASE BRING YOUR OWN GRILLING TOOLS! Charcoal will be supplied.

·         Beer and Wine PERMITTED! Site is “Damp.”

·         Eadraed volunteered to do a Saturday evening site inspection.
Hoobah Eadread!

·         2 Classes planned:  Going up in Court, and Viking style Wire
Weaving

·         Straum and Tigwyn will hold a discussion on Camping at Pennsic
with Cynnabar.

·         Questions for Alana, planning, division of labor, etc…

*St Cecelia at The Tower *May 20-21* 2017 *St Paul’s Church Saline & M-Union
Anderson Rooms* Ms Jadzia. Budget $400 ($200 per 10/17 notes.) *Donations
at the Door.

·         One month out!

·         MORE Teachers are wanted. Contact Ms. Jadzia or Mr. Aaron

*Celtic Fest Demo Saturday July 15, 2017 Demo *– Baron Tairdelbach  $100
snacks and drinks

·         Set up is the evening of Friday July 14.

·         Thrown Weapons will not be done.  Not enough room.  Archery?

·

*Cook’s Symposium October 13, 14 & 15, 2017 *St Paul’s Church of Christ,
Saline MI. *Baroness Hannah $525     Breakeven 66*

·         Breakeven updated to 66

*Grand Day of Tournaments- Nov 4, 2017 *Liberty School, Saline MI.*
Mistress Genoveva Steward $2260 breakeven 174 (may change)           *

·         *Site is reserved. *Deposit should go to the school in July.

*Old Business*

*Lunch & Dinner Tavern for St Cecilia at The Tower Saturday May 20, 2017.
$400 *Morwen and Harkon, Chefs de Cuisine *2nd of 3 Meetings*

·         Breakeven is 80 meals

·         65 planned for Lunch, 40 for Dinner.

·         Lunch Menu still TBD.

·         Dinner Menu: Ramen Noodle Bowl Buffet. Top Japanese style noodles
with meats, veggies and other tasty bits.  Fill your bowl with broth and
enjoy.

·         Each will have a $5 Meal Deal.

*A Proposed Policy for the use of the Baronial Trailer *Presented by Kay,
NO Budget.* 2nd of 3 Meetings*

The Barony needs a policy to guide decisions about what we use our List
Field. The discussion Monday raised some ideas for revision.

Lively discussion to night.  High points of the ideas presented:

·         The Baron and Baroness could decide what events warrant taking
the trailer for other than List Field use.  Some thought we had said that
last year.

·         We should use the trailer to move the Baronial Presence for
special events, but not Pennsic

·         A 3 meeting process could decide to use the trailer for travel.

o   We should agree on what questions need to be resolved before a trip.

o   Create or identify driver and towing vehicle qualifications that must
be present to take the trailer out.

·         Add Trailer use to Responsibilities of Event Stewards formally.  Now
steward finds a person with vehicle and experience to tow the trailer.  Add
preparing the trailer to event planning process.

·         This suggests 3 checklists would be useful

·         General Maintenance for the trailer- What do experienced trailer
owners do before hooking up and going?  What should the Quartermaster do
for the trailer on a seasonal basis?  Jack it up to save tire wear, or have
the wheels inspected and lubricated, for example?

·         Pre Use Check list of things to do and prepare. Are the tires
inflated?  Is the license up to date? Do all the lights come on when it is
connected…

·         Loan or Travel Check list Who, What, Where, Why, When.

A full text with revisions marked up was distributed Wed 4/12 via email &
Facebook.

*Officer vacancies to be filled:*

1.      Minister of Youth–

2.      Office of Group Marshal for Archery – Regional Forester Paidrig
tells us the ANY Marshal can roster a practice.

*New Business* (includes items potentially requiring budget outlays)

*Amend the Financial Policy to say that discussions with expenditures shall
run for “at least” three (3 ) meetings.  *Baron Tairdelbach *1st of 3
meetings.  *

Discussion:

·         We do not have to stop at 3.

·         But let’s not set a maximum number.

·         “Better to let a good idea die that damage the unity of the
group.” A quote from discussions on operating by consensus from before we
were a Barony.

*Status check on approved budget items*

*Registering the Baronial Awards and Order Names and Badges. *Mistress
Ursula, Herald. $100 ($36 disbursed 11/21) ($32 spent 2/13, disbursed 2/20)
$42 remains to be spent. Process continues, reports Eadraed.

*Restock Cards,* *Brochures-** Chatelaine Box. *$75 Lady Daye.*  DONE?* No
news

*Exchequer Office Supplies. $50.00-$75.00  *Lady Ilse*  DONE? *Kay thinks
yes, and that costs ran over budget by a few dollars.

*Announcements** & Group Discussion*

*Harriet is planning for Fall Recruiting.  *We are registered for
Festifall, Sept. 8, 2017  Shall we register for North Fest on Labor Day
9/4/2017?

·         If we decide to do one and not the other it is easy to cancel,
but can be hard to get a spot later.

·         Book NorthFest was the advice of the meeting.

·         Volunteers to staff the table will be sought near the end of
July.

*Spring Archery Supply Order is planned by Grey*.  See him if you need
anything so we can all benefit from any bulk discounts.

*Grey is seeking someone to help him “unlock” his cell phone and to set up
a VPN.*

*TRIAL RUN of Meetings at The Side Track Tap in Depot Town Ypsilanti In MAY
2017 * 5/8, 5/15, and 5/22. 56 E Cross St, Ypsilanti, MI 48198
http://sidetrackbarandgrill.com

<http://sidetrackbarandgrill.com>

We finished with various groups discussing and planning for Spring Revel.  See
you then!

Meeting Adjourned at about _8:50_ pm.
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