[Cynnabar] 20170918 baronial business meeting notes

Mon Sep 25 20:25:26 UTC 2017

September 18, 2017  Barony of Cynnabar Business Meeting Notes

Journey of Faith Christian Church, Ann Arbor, MI

Meeting 7:30- 8:30: 8 attendees

Attending: Derian, Morwen, Aeffe, Kasha, Ermenrich, Tairdelbach, Daeg,
Eadraed
Business Meeting began at 7:30p.m.

*Upcoming Baronial Events and Demos*

*Cook’s Symposium October 13, 14 & 15, 2017 *St Paul’s Church of Christ,
Saline MI. *Baroness Hannah, Steward. Budget $525; breakeven 66 attendees*

   - Classes are almost filled in. There are 28!
   - Website continually gets updated with any other class details as we
   have them.
   - Still working with Aelfric on the site access
   - Need volunteers for site set up and clean up -- please see Tairdelbach
   for information
   - Gate shifts are FILLED -- but we need some kitchen help, please
   volunteer!
   - We have a vendor coming from Minnesota with COOL POTS to cook in the
   fire. Check out the event page on FB for photos
   - Hotel block closes 9/28
   - Working on sign up for Friday night lecture. Please be reminded that
   we'd like to keep this open to out of town guests, first. The Library has
   agreed to do another lecture at a later date for locals if this generates
   that much interest!
   - Ad was in the Pale
   - Promoting on Facebook all month (see 9/18 bacon post!)

*Grand Day of Tournaments- Nov 4, 2017 *Liberty School, Saline MI.*
Mistress Genoveva Steward. Budget $2260; breakeven 174 (may
change)            *

·         *Site is reserved. *Deposit is not required because we have been
diligent at paying on time.  They will bill us after the event.

·         Staff meeting occurred!  Everything is going well, setup and
teardown volunteers needed!  Please let mistress Genoveva know.  Another
staff meeting will occur in October.

·         There will be a vigil!  Parking lot has been resurfaced and
reorganized; more parking spots in front of the building.

·         School has confirmed we have three meeting rooms, for royalty /
scribal, meetings, and A&S

*Old Business*

*Canton Library Demo*

                Demo went well.  Roughly two dozen SCA volunteers showed
up, yay!  Lots of cool displays and combat!  We seemed to have a steady
flow of traffic through the demo.

*Officer vacancies to be filled:*

1.       Minister of Youth– Still seeking a Minister of Youth

*New Business* (includes items potentially requiring budget outlays)

*Cynnabar Ruby Jubilee: * *Baroness Kasha, $6,250. September 14th-16th,
2018.*

·         Break-even is 250; 209 adults if everyone camps, 313 adults if
everyone daytrips Saturday.  Fewer if people rent cabins.

·         This event is not planned to make money.  Currently expecting
$1000 loss based on attendance projections.

·         Event proposal reviewed (see
https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing
)

·         Site reservation to occur in October 2017.  Proposed backup site
is Wayne County Fairgrounds if Cedar Lake falls through.

·         Preliminary website up.

·         If you  are interested in helping out or taking a staff position
please contact Baroness Kasha

 *Wassail, December 16th 2017, Chelsea fairgrounds,* *Albina Gherardi
(Bina), $850 (including $200 refundable deposit) *Cost is same as last year
$400, will cover site fee, insurance (for alcohol), decorations (including
elephants!).  The site not available on the 9th, Dec 16th  does not
conflict with Yule in Toledo.  Deposit due in October ($150?)

Bad news: Chelsea fairgrounds wants much more money, $750, plus a deposit.
  We are looking at Wayne county fairgrounds as a site, it is in a shared
zip code.  Date is scheduled (Dec 16th), $450 for the day, plus a $200
refundable deposit.  We can still have our Yule fire.

Given the site change, let’s talk about this for a couple more meetings.
“second of three meetings”

*Lunch Tavern at Grand Day of Tournaments* – *$600, Lady Ilse*, $6 a
head, break
even 100 meals.  Similar menu to last year.  $500 original proposal, bumped
up to $600 by group, may need to plan to feed more folks since we will have
Royalty at the event.   Second of three meetings.

*New event.  Ancient Imaginings: An Exhibition of Modern Photography - $500
Lady Daye, November 2018, Riverside Art Center, Ypsilanti MI.  *Month long
display of SCA photography, plus a wine and cheese reception (date TBD).
$200 fee for the show, $275 for wine + cheese + napkins, $25 for
Informational PR cards to stay at the Riverside Art Center for the month.
Per exchequer handbook, the group cannot spend funds on wine, except for
small amounts for cooking.  Could we arrange extra hours for the weekend of
GDoT?  Should not plan the have the gala too close to GDoT.  Shipping
details to be figured out.  Second of three meetings

*School year has started again!* Lady Harriet of Cynnabar. Fest of fall was
last Friday, thank you to everyone who contributed time and stuff.  We got
48 new signups! We would like to hold a small demo for the new students.
October 1st, 12pm-4pm. This is Vikings come home weekend.  Pizza and videos
provided by the student group account.  Look for an announcement on
Facebook.

*Ypsi GLOW, community unity event / parade / block party, Friday October
27th.*  Lady Edona – do we want to do a demo at this event?  We could do a
parade + table with information.  There are also workshops every Sunday
afternoon in October 11am-3pm.  Follow-up meeting with event organizer
scheduled.

*Status check on approved budget items*

*Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
$425*

*Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
Eadraed reported that the registration process is continuing.

First batch of items have gone through, three order names accepted,
Elephant’s tusk is pending

*Announcements** & Group Discussion*

*Announcement/Reminder: 2018 events:  *We need event stewards for
Terpsichore and St. Cecilia if we are going to hold these events!

Now is the time to start working on your prizes for Grand Day of
Tournaments!  If you are going to make something by hand, start now!  If
you can get pictures of your donation, they can be very effective publicity
for the event.

Forester Godhit: Closing of the range is probably not happening this year
due to a highly compressed schedule in the fall.

HRH has posted a number of things regarding events during Their reign.  A&S
faires are undergoing significant changes; check out the new rules in the
Pale or the Midrealm gazette.

Meeting ended:  8:33 p.m.

[Next Meeting:  Monday September 25th, 2017, at Journey of Faith
church in Ann Arbor]
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