[Cynnabar] 20180115 baronial business meeting notes

Mon Jan 22 13:07:21 EST 2018

January 15, 2018 Barony of Cynnabar Business Meeting Notes

Journey of Faith Christian Church, Ann Arbor, MI

Pre-meeting workshop: 6:30 – 7:30: *Bag Stuffing: Come and help with this
fun and easy task.  All materials provided.*

Meeting 7:30- 8:30: 4 attendees

Attending: Derian, Godhit, Kasha, Ermenrich, Alanna
Business Meeting began at 7:35 pm

*Upcoming Baronial Events and Demos*

*Terpsichore, Midair MacCormaic*, April 21, 2018, $550, St Paul’s in
Saline.  The site is available, same setup as prior years.  Lunch tavern
will be a separate proposal.  If you want to learn how to run an event,
this is a great one to be deputy steward for! Breakeven is around 55
adults, last year we had 139 attendees.  It is on the kingdom calendar.

·         Siri Toivosdottir will be the band leader

·         Call for teachers has come out.

·         We are on the calendar at the church, need to get a copy of the
contract.

·         We have not yet paid for the site.

·         Facebook event and webpage are up!

*St Cecila, Aeffe Torsdottir, May 12th – 13th, 2018, $450*, People’s
Presbyterian church in Milan, where Hannah and Tairdelbach’s investiture
was.  The sanctuary was built for piano concerts, so it has good
acoustics.  Kitchen, spacious fellowship hall, lounge, two small
classrooms, and a royalty room.  Sunday site TBD.  Site: $250, Salon Food:
$100, Printing $50, Incidental costs $50.  Breakeven is 90 people at
average of $5 donation.   Red spears has approved the date!  Performance
space site on Sunday is still needed.

·         Thank you to the populace of Cynnabar for approving funds for
this event!  The site is confirmed and we are awaiting word regarding if
they require a deposit.

·         Jadzia has created a website and facebook event, and is
contacting potential teachers.  If you know someone who is interested in
teaching a period music class, please contact Jadzia.

·         We still need:

o   A site for Sunday activities on may 13th

o   Lunch and dinner tavern stewards.  Contact Aeffe if you are interested
in running a tavern.  High level help has been offered.

o   Gate helpers are needed!

o   Setup and cleanup help.  Since this is a new site we are especially
keen to leave a good impression

*Cynnabar Ruby Jubilee: * *Baroness Kasha, August 31st – September 2nd,
2018, $6,250.*

·         DATE CHANGE due to availability of the site (original weekend we
requested was not available), request has been sent to the kingdom Calendar
deputy.

·         First staff meeting has been held!

·         Break-even is 250; 209 adults if everyone camps, 313 adults if
everyone daytrips Saturday.  Fewer if people rent cabins.

·         Event proposal reviewed (see link:
https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing
)

·         Preliminary website up.

·         If you  are interested in helping out or taking a staff position
please contact Baroness Kasha

·         One set of cabins / tent camping area designated as quiet area

·         No staking in the septic area, this will be marked

·         There are approximately 125 parking spots, plus roughly 30
overflow parking spots further away.

·         Deposit check and SCA insurance checks (alcohol, golf cart,
supplemental site) have been sent in.  Insurance has been paid, final
contract with the site is in the works.

·         We will want alcohol donations…

·         Site walk through Saturday December 30th.  We will not be able to
get inside the buildings, there will be another walkthrough in the Spring,
when we can get in the buildings, without the snow, etc.

o   Malachy reports: Prelim site survey: using Vikings Come Home site
layout as a model, there is plenty of space for all of the activities we
have planned.  The dining hall is a bit small to have everyone on site in
it.  We may want to consider using a tent.  Figuring out an optimal parking
layout will be a thing we need to do.  Once the snow melts we can go out
there and take some measurements.  Cell service is spotty, we will want to
use radios.  The site is perfect in most ways!

*Old Business*

*Wassail, December 16th 2017, Wayne County fairgrounds,* *Albina Gherardi
(Bina), $850 (including $200 refundable deposit) *

Wayne county fairgrounds as a site, it is in a shared zip code.  Date is
scheduled (Dec 16th), $450 for the day, plus a $200 refundable deposit.  We
can still have our Yule fire.

·         We have not received our deposit back.  It was sent to the PO
box, which no longer exists.  It will get returned, and sent to Jadzia’s
address.

·         If you have thoughts about what you liked or did not like about
the site, please let us know.

·         We lost $80 on the event

*Officer vacancies to be filled:*

1.       Minister of Youth– Still seeking a Minister of Youth

2.       Chronicler

*New Business* (includes items potentially requiring budget outlays)

*Bina for Chronicler* – Has desktop publishing experience, is interested in
the position. Second of three meetings.  Alanna as deputy.

*February fighter practices, Malachy* – We do not have calendar
reservations for February.  The calendar that month is busy!  Candlemas,
Val day, 17th is Aedult swim, 24th is Laurel retreat / fighter retreat /
PAOD.  It sounds like we will have practice on the 4th and the 18th.

*Future fighter practice / meeting space Malachy & Derian *– Looking at
possibilities for future site since we are losing access to the union.
There is a non-profit in Ypsi called Growing Hope, they have a building
next to the Ypsi farmer’s market site that is big enough for fighting.  It
is currently undergoing renovations.  Preliminary pricing is $50 / hr while
under construction.  $100 / hr while under construction (Thursday nights).
This might be possible at $50 / hr, but $100 is just too much.  Can we do
something else instead?  It is common for other SCA groups to combine
activities, fighting, A&S, business meeting could all happen at one place.
Do they have storage space we could use?  What about a space at EMU?
Should we pursue trying to negotiate with Growing Hope?  What about other
sites?  Cavalry Baptist Church ecorse in YPsi (near the cow).  St Thomas in
Ann Arbor (Kerrytown) on Division?  Let’s populate a spreadsheet and assign
people to do site surveys.

Malachy has been effectively working as group Iron Key, armour is currently
stored in Hjorlief’s garage.  Is this OK with the group?  Yes (this is
Zygmunt's call; if he is OK with it, we are OK with it).

*Status check on approved budget items*

*Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
$425 budgeted, *income of $284 at the event.  Receipts TBD, 71 tickets
sold

*Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
Eadraed reported that the registration process is continuing.

First batch of items have gone through, three order names accepted,
Elephant’s tusk is pending.  Need to work on badge design to finish
spending the budget.

*Announcements** & Group Discussion*

*Announcements*
April 29th Spring revel Alanna as steward?  Someone in Ann Arbor will need
to reserve the Island park pavilion.  Derian to call A2 to reserve.  Formal
proposal required since we will be spending money.

The baronial scribal guild is having meetings!  See the facebook group for
more details

Monthly tournaments have returned!  We have a new system this year for
scheduling tournaments, they will be happening consistently!

Alanna was talking with Their Excellencies at practice yesterday, and she
was wondering if there is an interest in pursuing demos with libraries in
other cities.

Winter CITADEL has been published!  Go check it out!

*Meeting ended:  **8:37 pm*

[Next Meeting:  Monday January 22nd, 2018, at Journey of Faith church
in Ann Arbor]
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