[Cynnabar] Cynnabar Baronial Meeting Minutes - Aug 28, 2025

[Seneschal Cynnabar via Barony]

Dear Barony,

Please read below for the minutes from our Cynnabar Baronial Meeting held
on August 28, 2025, at 7:00 pm, where 12 people were in attendance.

Yours,
Hannah
Baronial Seneschal

--

Cynnabar Baronial Meeting August 28, 2025 - at 7:00 pm - 12 in attendance

ANNOUNCEMENTS:

   -

   Vikings come home (Sept 12-14) — We look forward to seeing everyone at
   the event!
   -

   The Baronial T-shirt fundraiser added items. Please note that orders
   must be placed by Sept 21st. More items have been added – or soon!
   -

   Official Archery practice this coming Sunday. Contact Godhit for details
   -

   The church is collecting any “can” tabs for the Ronald McDonald
   Children’s Hospital of AA. Please bring them in and save them! These can be
   from drinks like pop or beer cans, or canned food, etc. The Children’s
   Hospital competes with a rival in Ohio – they want to beat them by total
   weight of tabs. So these are needed just before the Mich/Ohio State games –
   so for us, Thursday, Nov 20th.

NEW BUSINESS:

   -

   OFFICER CHANGE OVER - Chatelaine (Meeting 1 of 3)
   -

      Asa has officially put their name for this role of Chatelaine
      -

      Shared some details of their long history with the SCA in other
      Kingdoms and groups and reasons for wanting the role
      -

      Working on a resume to share next time
      -

      We’re looking to do an official changeover of stuff at Grand Day.
      They will be training with Daye until that point

OLD BUSINESS:

   -

   Officer Changeovers
   -

      Chronicler (Newsletter) would like to step down (Godhit)
      -

         Godhit would like to transition from this role at the end of the
         year
         -

         Lambert has expressed interest and is already working as Godhit's
         Deputy
         -

         If there are others interested, please contact Godhit, Their
         Excellencies, or the Seneschal for more information
         -

         We will plan to review in October and start to vote officially



   -

   Wassail! - (Sunday, December 14) Lead: Rosalyn McGregor, Meeting 3 of 3
   (APPROVED)
   -

      Proposed date: Sunday, December 14th, 1 to 9 pm; to be held at
      Chelsea Fairgrounds.
      -

      The proposed budget is $175, which would cover supplies, rental, and
      insurance costs, plus an additional $250 security deposit once we clean.
      Two checks will likely be needed.
      -

      Would be a suggested donation of $10 pp, with a Breakeven is 18; We
      had approx 60 people attend last year
      -

      The day would consist of general Wassail activities, depending on
      what the group would like: potluck, firepit, Court, Dessert Auction
      -

      Will be announced in the Oct Citadel
      -

      THIS EVENT HAS PASSED GROUP APPROVAL


EVENTS

Event Stewards are needed for upcoming events. Please reach out to find out
more information! (WILL TRAIN!)


   -

   Grand Day of Tournaments (October 25, Monroe Fairgrounds) - Lead:
   Giovanna
   -

      The website is up, and updates are being made
      -

      Volunteer sign-up has gone out
      -

      Her Excellency confirms that His RM plans to attend!
      -

      Please contact TEs if you have a prize to donate for this event; let
      them know what you might bring and plan on bringing it to the event
      -

         Her Excellency will post some ideas and more information to our
         lists
         -

      Contact Giovanna if you have questions or need anything.

OFFICER REPORTS

Seneschal
My report was filed before Pennsic (Aug 1). Would like to have a retreat
sometime in September – a simple meeting – with all the officers. The goal
of which would be to discuss roles, responsibilities, and communication.
Sounds like we are leaning towards a virtual meeting. I would like to make
sure that deputies and the populace are allowed to attend if they’d care to.


Herald
Nothing new to report. Working on some updates to the OP from Pennsic.

Exchequer
We have $16,042.79 in the bank. No outstanding financial issues. Please
remember to donate for the rental of the site for our meetings/practice.
And please remind the rapier and armored folks that may be outside about
the ‘pass the hat’. Still on the Exchequer want-to-do list: Provide a
slightly updated ‘event proposal’ form that will capture a couple of
additional things needed for Kingdom event reports. Also on the want-to-do
list is to update/reorganize the Google Drive files so everything is
consistent.


MOAS
The theme of the Month poll was tied, but went with “Organics.” Next
month's Theme will be "Color" in anticipation of the Autumn leaves
changing.

People have shown interest in learning "How to participate in an A&S
Display". Will be making arrangements with Hannah.

Looking for an opportunity to arrange a "Pumpkin Decorating Contest" for
October. Painting, carving, and adhering would all be acceptable. Currently
considering a bean-count voting system.

ASA volunteered to do a Spooky storytelling, particularly a romantic
werewolf story

Webminister:
Continuing to populate the new website with current information. Assisting
with Grand Day website updates. Quarterly report submitted on time.Checking
on op updates



Chronicler:

   -

   Work on the October CITADEL will begin Sept.1.
   -

   Following up with Lambert re: Chronicler training & transition
   -

   Helping with website updates - in particular GDoT Website.

Social Media
Nothing new to report

Rapier
Rapier practices are happening. Lots of people - no injuries to report.

Aromored Marshal
Not in attendance/Not reporting


Excellencies -
Looking forward to the Vikings event – we have a full cabin; lots of great
things coming up this fall
We’re still a Barony!
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