[Cynnabar] Cynnabar Baronial Meeting Minutes - Dec 11, 2025

[Seneschal Cynnabar via Barony]

All.

Please see below for the minutes from our Cynnabar Baronial Meeting, Dec
11, 2025 - at 7:00 pm - 11 in attendance.

Yours,

Hannah


ANNOUNCEMENTS:

Baronial

   -

   DEPUTY EXCHEQUER NEEDED: Finn is looking for a deputy to assist with
   some of the needs of the role. Duties would be general assistance of
   Exchequer things, including: being a legal signatory on our account, and
   helping with event gate countdowns. The candidate doesn’t need to be
   obligated to take the role over in the future, but mainly to offer general
   assistance.
   -

   SOCIAL MEDIA DEPUTY NEEDED - Looking for a deputy who would be
   interested in taking over the role of social Media officer. Please talk
   with Beth or Hannah about the position if interested
   -

   MEETING SCHEDULE: Please note that we have several upcoming holidays
   that fall on Thursdays. There will be no meetings or practices on December
   25 or January 1.

General

   -

   Food Bank - His Excellency, Bjarki, is kicking off a non-perishable food
   drive to support a local food bank! Bring your canned goods and
   nonperishable items to help make a difference in our local community. Every
   donation helps stock the shelves and supports those in need—let’s show how
   generous the SCA spirit can be! (No Cash donations, please make those
   directly) Please – no expired food!



NEW BUSINESS:
Baronial Website
Aeffe (Baronial Webminster) joined us to bring updates about the refreshed
Baronial website. These include the following items:

   -

   Officers PLEASE – you need to look through the website for content. A
   link and instructions were sent to your Baronial email address
   -

   There’s a calendar on the site. In the past we’ve had several calendars
   and those need to be consolidated into one item to make sure that things
   appear on the site
   -

   Events - Terp will stay on the old site even through the transition so
   we don’t have disruptions
   -

   Forms were rebuilt for contacts (Officers, please review)
   -

   Aeffe will be collecting release forms for any personal information on
   the site.
   -

   Would like to have officers review before the end of January. Please
   reach out to Aeffe to confirm you’ve looked at things


Grand Day of Tournaments

Hannah has a proposal and contract secured by Giovanna to reserve the date
for the Monroe Co. Fairgrounds for October 24, 2026. There’s a $300 deposit
to reserve the site for this date – it is non-refundable.

The payment needs to be made by Feb 5 to save that date. (Meeting 1 or 3-4)

   -

   At this time this is just a proposal to save this date - there’s no
   event steward currently (if you are interested, please reach out to Hannah
   or TEs)
   -

   There was a discussion about how difficult it is to find a site for this
   event. Should we pass, we might not be able to hold this event
   -

   There were also discussions about how maybe the group is burned out and
   we should pass this year.
   -

   We tabled the conversation until next meeting as there would be more
   people in attendance


OLD BUSINESS

EVENTS

MAKE A NOTE: Event Stewards are needed for upcoming events. Please reach
out to find out more information! (WILL TRAIN!)


   -

   Wassail! - (Sunday, December 14, Chelsea Fairgrounds) Lead: Rosalyn
   McGregor


   -

   Potluck, there will be a sign-up. Please bring a list of your
   Ingredients and serving utensils.


   -

   Wanda is hosting the dessert auction - Gregoire is Auctioning
   -

   Their Excellencies are holding court
   -

   There is a website for the event – please share and invite someone to
   attend!
   -

   Set up at noon – open at 1-8. Clean up and out by 9
   -

   Gingerbread activities. Bring some candy to contribute
   -

   Rough schedule - Court will be at 4:30 – food at 5
   -

      Dessert auction
      -

   Reminder - please bring your feast gear



   -

   Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)
   Lead: Claire (not in attendance)
   -

      We need a person to run the lunch tavern - reach out to Claire or
      Hannah



   -

   St. Cecelia at the Tower - June 27, 2026, Peoples Presbyterian) Lead:
   Sir Mieczko (not in attendance)


   -

   The theme this year will be 12th-century music, looking at a newcomer’s
   area
   -

   The total budget for the site and any incidentals is $525
   -

   Break even at 35 people/$15 for person
   -

   Expected attendance is 50


   -

   Lunch and dinner budgets are fundraisers and will be separate. Jerry is
   interested in putting forth a menu


-


Our next meeting will be held on Thursday, Dec 18 – with officer reports!
This is the last meeting/gathering of the year.
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