[Cynnabar] Cynnabar Baronial Meeting Minutes - Dec 18, 2025

Mon Dec 22 12:54:25 EST 2025

All,

Please see below for the minutes from our Cynnabar Baronial Meeting, Dec
18, 2025 - at 7:00 pm - 12 in attendance.

This was our last meeting for the year. We meet again on Jan 8th.

Happy holidays and new year!

Yours,

Hannah

ANNOUNCEMENTS:

Baronial

   -

   DEPUTY EXCHEQUER NEEDED: Finn is looking for a deputy to assist with
   some of the needs of the role. Duties would be general assistance of
   Exchequer things, including: being a legal signatory on our account, and
   helping with event gate countdowns. The candidate doesn’t need to be
   obligated to take the role over in the future, but mainly to offer general
   assistance.
   -

   SOCIAL MEDIA DEPUTY NEEDED - Looking for a deputy who would be
   interested in taking over the role of social Media officer. Please talk
   with Beth or Hannah about the position if interested
   -

   MEETING SCHEDULE: Please note that we have several upcoming holidays
   that fall on Thursdays. There will be no meetings or practices on December
   25 or January 1.

General

   -

   Food Bank - Today will be the last day for the food bank! Bjarki, is
   kicking off a non-perishable food drive to support a local food bank! Bring
   your canned goods and nonperishable items to help make a difference in our
   local community. Every donation helps stock the shelves and supports those
   in need—let’s show how generous the SCA spirit can be! (No Cash donations,
   please make those directly) Please – no expired food!

NEW BUSINESS:

OLD BUSINESS:
Baronial Website
Aeffe (Baronial Webminster) joined us to bring updates about the refreshed
Baronial website. These include the following items:

   -

   Officers, please update your pages before the end of January. We would
   like a state of modernity to the content that’s currently being shown.
   Aeffe will be able to help if you need it.
   -

   If you want to get WordPress access to DIY, please reach out to her.
   -

   Please reach out to Aeffe to confirm you’ve looked at things
   -

   We are looking to going live on Feb.

Grand Day of Tournaments

Hannah has a proposal and the contract secured by Giovana to reserve the
date for the Monroe Co. Fairgrounds for October 24, 2026. There’s a $300
deposit to reserve the site for this date – it is non-refundable.

The payment needs to be made by Feb 5 to save that date. (Meeting 2 or 3-4)

   -

   At this time this is just a proposal to save this date - there’s no
   event steward currently (if you are interested, please reach out to Hannah
   or TEs)
   -

   Agreed again that the group is getting burned out on running events,
   sites are hard to find, and, should we pass on this site, we might not be
   able to hold the event.
   -

   Should we approve this deposit, what are the hard deadlines on which we
   should decide a “go/no go” for this event?
   -

      For an event steward and marshal in charge, we determined we need to
      know by first meeting in May for GDoT
      -

   Discussion around GDoT theme and whether we become a victim of our own
   success by making it so great that we are having an issue getting people to
   help work the event.
   -

   It was suggested that we hold a workshop/session about hosting events,
   including GDoT and 12th night

EVENTS

MAKE A NOTE: Event Stewards are needed for upcoming events. Please reach
out to find out more information! (WILL TRAIN!)

Wassail Recap

   -

   We brought in about $306 through a suggested donation for the site.
   About 30-35 people attended (not everyone signed in)
   -

   The dessert auction was fun and raised $175 towards our meeting/practice
   site rental. Thank you to those who donated desserts, purchased delicious
   items, and to Sir Gregoire for playing auctioneer
   -

   Lots of fun was had!

Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)  Lead:
Claire (not in attendance)

   -

   We need a person to run the lunch tavern - reach out to Claire or Hannah

St. Cecelia at the Tower - June 27, 2026, Peoples Presbyterian) Lead: Sir
Mieczko (not in attendance)

   -

   Lunch and dinner budgets are fundraisers and will be separate. Jerry is
   interested in putting forth a menu

-

OFFICER REPORTS

Seneschal

Limited on brain power at this time of year. My report was filed. Lots of
discussion around participant burnout – but we do have a lot of newcomers
attending things, which is great to see and offers good inspo on our “why”.

Exchequer

We have $15,468.97 in our account. The November report balanced fine and
was sent to Kingdom.

Thank you to those who have donated to the practice/meeting site this
year!!! We were just shy (roughly $150) of fully funding the rental through
“pass the hat” donations. THANK YOU FOR YOUR GENEROSITY

Thank you for those who helped review the proposed updated Event Proposal
template. Once published, it should help new and experienced Event Stewards
prepare event proposals for the Barony. Look for it in the New Year.

Changes are coming! The Society Exchequer just published a brand new update
with several changes to Society policy. I’m reviewing them and determining
how they will impact our group. While there are questions, I do like that
there is now more clarity around several of the rules with this update.
These new rules will go into effect on January 1st, 2026. I’d be happy to
discuss at length for those have any questions, But here are some
highlights:

   -

   Adds that all Exchequer deputies, including regalia ministers, inventory
   officers, quartermasters, must be warranted.
   -

   Clarifies that Exchequer may appoint/remove all deputies
   -

   Clarifies that non‑members can receive complimentary passes, but must
   still pay the NMS fee. Whereas 2022 policy prohibited complimentary passes
   to non‑members entirely.
   -

   Trailers must be towed by paid members with a warrant as deputy of the
   exchequer.
   -

   Church site donations total $2214. Of the $2400 per year. $372 was from
   other fundraising opportunities

Chrionicler

   1.

   Chronicler transition is only a few more steps away from completion.
   Change-of-officer form will be signed soon -- official changeover date is
   January 2.
   2.

   Outgoing Chronicler will file 4th Quarter/Domesday report for January
   1st.
   3.

   The January CITADEL is in production. Waiting for Words of Their
   Excellencies and Officers Reports for completion.

Herald

The OoP is as updated as I can get it currently. I submitted my Doomsday
report yesterday...it was due on Dec. 31st.

Webminster

Last period:

1. Shared the WordPress link (new website) with officers and requested
their feedback

2. Made updates to the main page

3. Installed a link checking plugin and fixed most broken links

Next:

1. Finalize the WP version of the Terpsichore event site (with any
available content) and make it the Kingdom calendar link ON Monday, Dec.
22.  Put redirects on old event site.  Update your bookmarks!

2.  Create added forms

3. Work with any officers who wish to update their content BY JANUARY 31.

4. Release the Word Press site as the official Cynnabar site BY FEBRUARY
28.

MOAS
Hannah and Finn hosted an Event Planning Workshop/Round Table this month.

There are future plans for one of Anne Marie's Bycocket Salons in February.

Social Media

No updates. Reports were files on time.

Chatelaine
While there is little to report this month on the Chatelaine front, it
seems likely that there will be more next month! Due to outreach at
Washtenaw Community College by Marco, we had three friendly new faces at
Wassail who've shown interest in seeing us regularly.

Excavation of the Chatelaine (Google) Drive revealed several useful
documents that can be revamped and shared for ease of reference/information
collection, so we're all able to connect with people more easily. I am also
working on the information to put on the new website and looking for a
headshot to make it easier to tell who I am for new people to spot.

Rapier Marshal

Baronial Rapier Marshal monthly report, December 18, 2025

Rapier Practice continues, attendance varies 3-10.

Q1 report is due February 1 covering November 2025-January 2026.

No incidents to report.

Knight Marshal

   - We have had 4 people authorize this year to fight – 3 of which went to
   Pennsic this year!
   - 14 people, who hadn’t previously fought at all, learned from our group
   - We have an average of 5-10 people who regularly show up for practice
   (to fight) and just last week we had 14!

Their Excellencies
We are still a Barony!

Our next meeting will be held on Thursday, Jan 8
(Note there is no meeting or gathering on Thursday, Jan 1)
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