[Cynnabar] Baronial Meeting Minutes - July 26

Fri Jun 27 17:42:41 EDT 2025

Please see below for the:

Cynnabar Baronial Meeting June 26, 2025 - at 7 pm

There were 24 in attendance

ANNOUNCEMENTS:

   -

   We’ll hold a review of our prospective future budget expenses after the
   meeting TONIGHT
   -

   Camping with Cynnabar at Pennsic – please send your tent sizes to Straum
   or Tigwyn ASAP!
   -

   Jasen and Beth are creating a Barony of Cynnabar t-shirt fundraiser. All
   profits will be donated to the Barony. The shirts can be customized for an
   additional cost.
   -

      Men’s and women’s cut shirts – Guardian brand, a sizing chart will be
      available.
      -

      The design is all black with BOC and the tower graphic on the front;
      the back of the shirts can be customized
      -

      These will be available via Etsy to place orders directly
      -

         Beth will post a link
         -

      Estimating costs to come around $25/shirt, more for customizing
      -

   Archery practice this coming Sunday, 6/29 from 2-4 pm, please contact
   Forrester Godhit if you need more information on location or other details

   -

   There are NO Gatherings next week, Thursday, July 3 (Gathering,
   practices or meeting)
   -

      We are also off July 31 and August 7 for Pennsic break

NEW BUSINESS:

   -

   Chronicler (Newsletter) would like to step down (Godhit)
   -

      She would like to step down at the start of the year
      -

      If others are interested, please reach out to her, Their
      Excellencies, or the Seneschal for more information.
      -

         Interest was expressed, post-meeting, TBD
         -

      Godhit will train and has a Baronial Chronicler’s handbook developed
      -

      Her last edition will be the January 2026 publication

OLD BUSINESS:

   -

   Officer Changeovers
   -

      Chatelaine - New Commers
      -

         Daye has determined that she would like to step down by fall
         -

         Interest was expressed, Daye to follow up
         -

         If others are interested, please reach out to Daye, Their
         Excellencies, or the Seneschal for more information.

EVENTS

   -

   Celtic Festival (July 11th and 12th) - Lead: Finn
   -

      Set up at 6 pm on Friday, 7/11
      -

      Final walk-through the week before the event – they will figure out
      where the final layout for the tents and list field
      -

      Volunteers needed – please contact the dept leads if you plan to
      attend so that we know who is coming and where we need to fill in or make
      requests for help.
      -

         Ilse for A&S display - 1 person reached out
         -

         Sir Midiar for armored fighting – 7 people have committed
         -

         THL Throckmorton for rapier fighting
         -

         Or Finn for anything
         -

      The List Field:
      -

         We will not upgrade before this event, but will look for a time
         and more details to update before GDoT.
         -

         Adler is getting the list field

   -

   Grand Day of Tournaments (October 25, Monroe Fairgrounds) - Leads:
   Gregoire/Giovanna (not in attendance)
   -

      We need a list person for the rapier list person – reach out to
      Giovanna or Throckmorton
      -

      Johanness is the herald in charge – we need 6 volunteers at a minimum

–

*OFFICER REPORTS:*

Seneschal - Hannah
Hi. I’m new here. Aquaniting myself with our traditions, handbooks, and
financial details. Please be patient with me, and I’m happy to help, but
know that my answer might be “I’m not sure but I will find out” for a
little bit!
Email is the best way to reach me cynnabar.seneschal at midrealm.org. I do not
always get Facebook messages during standard work hours.

Exchequer - Finn

   -

   We have $15,732.79 currently in the account.
   -

   Our May report (due June 30th) balances out and just needs signatures to
   submit to Regional.
   -

   The St. Cecilia non-member surcharge check for Kingdom was sent in time
   (NMS are due 10 days after the event)
   -

   The St. Cecilia event report and paperwork (e.g. waivers) will be
   completed on time for submission to Regional/Kingdom. It looks like we made
   $280 in profit.
   -

   Updated Baronial budget (spreadsheet) completed and ready for review
   (minus final St. Cecilia numbers, but the budget and be reviewed without
   those).

Chatelaine - Daye

Our Brochures for the Celtic Fest demo have been ordered.

Working on finding a replacement.

Keys were found!

MOAS - Wanda

Debuted the "A&S Theme of the Month". Decided via Facebook poll, the
populace voted "Accessory" to be the theme of June. The theme for July has
been voted to be "War", with many anticipating Pennsic.

Will be hosting a gathering JULY 10 "Push for Pennsic" a social gathering
after the weekly meeting to encourage finishing last-minute projects before
Pennsic. Snacks will be provided.

Armored - Charles no report/no show

We had two new people authorized at Border Wars (Noted by Her Excellency)

Rapier - Throckmorton (Mr. New Bronze Ring!)
10 active Fencers and a lot of fencing!

No injury reports

Herald - Leopold
The quarterly herald report was submitted. He has been working on updating
the OoP, but has had some struggles with the website. Getting in touch with
the Webminister to address.

Social Media - Beth

   -

   I submitted my quarterly report. I will likely be unavailable July 11-25.

Chronicler - Godhit

   -

   July 2025 (Q2) CITADEL is in progress.
   -

   The CITADEL won a “Best Short Fiction” Blackfox Award for “Le Roman de
   Gregoire de Lyon”, written by Sir Gregoire de Lyon and published in the
   January 2025 CITADEL. This is the second Blackfox Award won by the CITADEL,
   the previous being A.S. 51/Spring 2017 for “Best Article.”
   -

   Our Baronial Chronicler’s Handbook is up-to-date with the latest
   directives from the Kingdom regarding mandated inclusions (which are not in
   print format in any current handbook). Until the Kingdom produces a new
   Handbook, this is our best way of documenting Kingdom expectations
   regarding publishing requirements.
   -

   I intend to step down as Chronicler with the January 2026 CITADEL as my
   last issue. If anyone is interested in being Chronicler, please let our
   Seneschal Dame Hannah know. It is helpful to know about desktop publishing
   and access to a “word” program and an Adobe-like utility.

Webminster - Aeffe
Webminister: minor changes to the (old) website this month; worked with
Finn and Hannah on their officer changeovers; got some information from the
deputy Kingdom Webminister on event emails (thanks Godhit).

Archery (vacant) -

Their Excellencies - Bjarki & Valka
Border War was great - lots of folks on the field and congrats to
Throckmorton on his Bronze Ring.

We are still a Barony

*BUDGET REVIEW MEETING*

   - We reviewed the proposed budget as presented by Finn. Please see the
   details in his posts/emails – or review the Exchequer drive links from the
   Baronial Website if you were not present
   - Depending upon what gets proposed in the coming year, the costs of
   rentals, food, or other items, the group could see a small profit.
   - There was discussion around changes and edits to costs – as well as
   how we can potentially plan for future budgeting.
   - The group approved the budget as presented

*The next meeting will be on Thursday, July 10.*
*(There is no meeting or gathering at the church on Thursday, July 3 due to
the holiday.)*
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