[Cynnabar] Cynnabar Baronial Meeting Minutes - October 30, 2025

[Seneschal Cynnabar via Barony]

Cynnabar Baronial Meeting Minutes - Oct. 30, 2025 - at 7:00 pm - 16 in
attendance

ANNOUNCEMENTS:

Baronial

   -

   DEPUTY EXCHEQUER NEEDED: Finn is looking for a deputy to assist with
   some of the needs of the role. Duties would be general assistance of
   Exchequer things, including: being a legal signatory on our account, and
   helping with event gate countdowns. The candidate doesn’t need to be
   obligated to take the role over in the future, but mainly to offer general
   assistance.
   -

   EVENT PROPOSAL FORMS: We are also working on an event proposal template,
   which should be worked out in the next few weeks. The idea is that anyone
   putting together a proposal for an event will have all the necessary
   information.
   -

      There will be an after-meeting workshop date TBD, to review or
      practice the proposal sheet if anyone is interested. We will
also start on
      a checklist for event stewards. Please join to help contribute!
      -

   SOCIAL MEDIA DEPUTY NEEDED - Looking for a deputy who would be
   interested in taking over the role of social Media officer. Please talk
   with Beth or Hannah about the position if interested
   -

   ARCHERY PRACTICE - There will be a "Zombie shoot" at Sunday archery
   practice on 11/2/25, 2-4 p.m. at the usual range. Garb suggested
   -

   WEBSITE CHANGE: For awareness, our Baronial Website will be transferring
   domains. We are aiming to do this sometime in November.
   -

   MEETING DATES: Please note that we have several upcoming holidays that
   fall on Thursdays. There will be no meetings or practices on November 27,
   December 25, or January 1.

General

   -

   CAN TABS NEEDED: The church is collecting any “can” (pull-back) tabs for
   the Ronald McDonald Children’s Hospital of AA. Please bring them in by
   Thursday, November 20th. (Ask Hannah or Nancy for more details if there are
   questions)
   -

   Food Bank - His Excellency, Bjarki, is kicking off a non-perishable food
   drive to support a local food bank! (Aid in Milan was suggested.) Bring
   your canned goods and nonperishable items to help make a difference in our
   local community. Every donation helps stock the shelves and supports those
   in need—let’s show how generous the SCA spirit can be! (No Cash donations,
   please make those directly)
   -

   NEW BABY! Asa’s sister had her baby – Hooray. No name yet.




NEW BUSINESS:
none

OLD BUSINESS

St. Cecelia at the Tower - June 27, 2026, at Peoples Presbyterian, Sir
Mieczko is the event lead (meeting 1 of 3)

   -

   Mieczko reports that the date is available with the church, and the site
   details will be forthcoming on the formal proposal
   -

   The theme this year will be 12th-century music, looking at a newcomer’s
   area
   -

   The total budget for the site and any incidentals is $525
   -

      Break even at 35 people/$15 for person
      -

      Expected attendance is 50
      -

   Lunch and dinner  budgets are fundraisers and will be separate

EVENTS

Event Stewards are needed for upcoming events. Please reach out to find out
more information! (WILL TRAIN!)


   -

   Grand Day of Tournaments - (October 25, Monroe Fairgrounds) - Lead:
   Giovanna (not present/no direct report)
   -

      The Royals said we have a seamless machine, and it looked like
      everything went well
      -

      Tournaments went very well
      -

      During court, Wanda received an AoA; Galen received a Bronze Ring,
      Nancy received a Purple Fret, Renaude received a Purple Fret, and Mahaul
      won the buckler tourney
      -

      Prizes were lovely – His RM said he’s coming next year for sure
      -

      The site is good -
      -

      Fighter food for rapier & youth vs list needs to be evaluated
      -

      242 attendance (total 208 members / 9 kids / 25 non-members
      -

      Budget standpoint, we made a profit – after NMS and expenses $868.43.
      -

      Good job to everyone!

      -

   Wassail! - (Sunday, December 14, Chelsea Fairgrounds) Lead: Rosalyn
   McGregor (Not present- update shared)


   -

   The insurance certificate was received!
   -

   Rosalyn is working on coordinating events for the day
   -

   There’s a Facebook event started for more information.



   -

   Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)
   Lead: Claire
   -

      Promo was done at Grand Day – more to happen
      -

      The Royals have all been invited
      -

      We need a person to run the lunch tavern - reach out to Claire or
      Hannah

-

Hanah is running a workshop on Nov 6 about A&S Entries Mysteries Revealed.

The next meeting will be held on Thursday, November 13.
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