[Cynnabar] Cynnabar Baronial Meeting Minutes - November 20, 2025

[Seneschal Cynnabar via Barony]

Please see below for the minutes from our Cynnabar Baronial Meeting Nov.
20, 2025 - at 7:00 pm - 15 in attendance. Thank you to Johannes for running
the meeting in my absence.

Yours,

Hannah


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ANNOUNCEMENTS:

Baronial

   -

   DEPUTY EXCHEQUER NEEDED: Finn is looking for a deputy to assist with
   some of the needs of the role. Duties would be general assistance of
   Exchequer things, including: being a legal signatory on our account, and
   helping with event gate countdowns. The candidate doesn’t need to be
   obligated to take the role over in the future, but mainly to offer general
   assistance.
   -

   EVENT PROPOSAL FORMS: We are also working on an event proposal template,
   which should be worked out in the next few weeks. The idea is that anyone
   putting together a proposal for an event will have all the necessary
   information.
   -

      *Workshop on Dec 4th starting at 7 pm*, to review or practice the
      proposal sheet if anyone is interested. We will also hold a roundtable
      discussion to create a checklist for event stewards. Please join to help
      contribute!
      -

   SOCIAL MEDIA DEPUTY NEEDED - Looking for a deputy who would be
   interested in taking over the role of social Media officer. Please talk
   with Beth or Hannah about the position if interested
   -

   WEBSITE ADDRESS CHANGE: For awareness, our Baronial Website will be
   transferring domains. We are aiming to do this sometime in November.
   -

   MEETING SCHEDULE: Please note that we have several upcoming holidays
   that fall on Thursdays. There will be no meetings or practices on November
   27, December 25, or January 1.


General

   -

   CAN TABS NEEDED: The church is collecting any “can” (pull-back) tabs for
   the Ronald McDonald Children’s Hospital of AA. Please bring them in by Today
   (11/20) is the last day to collect for this year’s competition.
   -

   Food Bank - His Excellency, Bjarki, is kicking off a non-perishable food
   drive to support a local food bank! Bring your canned goods and
   nonperishable items to help make a difference in our local community. Every
   donation helps stock the shelves and supports those in need—let’s show how
   generous the SCA spirit can be! (No Cash donations, please make those
   directly) Please – no expired food!




NEW BUSINESS:


OLD BUSINESS

St. Cecelia at the Tower - June 27, 2026, at Peoples Presbyterian, Sir
Mieczko is the event lead (meeting 3 of 3)

   -

   Recapped –
   -

      The theme this year will be 12th-century music, looking at a
      newcomer’s area
      -

      The total budget for the site and any incidentals is $525
      -

      Break even at 35 people/$15 for person
      -

      Expected attendance is 50
      -

   This passed group approval – hooray!
   -

   Lunch and dinner budgets are fundraisers and will be separate

EVENTS

MAKE A NOTE: Event Stewards are needed for upcoming events. Please reach
out to find out more information! (WILL TRAIN!)


   -

   Wassail! - (Sunday, December 14, Chelsea Fairgrounds) Lead: Rosalyn
   McGregor


   -

   Potluck, there will be a sign-up. Please bring a list of your
   Ingredients and serving utensils.


   -

   Wanda has offered to host the dessert auction
   -

   Their Excellencies are holding court - please send in award recs
   -

   There is a website and a Facebook page for the event – please share and
   invite someone to attend!



   -

   Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)
   Lead: Claire
   -

      We need a person to run the lunch tavern - reach out to Claire or
      Hannah


-

Reminder - Workshop on Thursday, Dec 4th (Running events)
Our next meeting will be held on Thursday, Dec 11.
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