[Cynnabar] Cynnabar Baronial Meeting Minutes - October 16, 2025

[Seneschal Cynnabar via Barony]

Dear Barony,

Please read below for our minutes from this week's Baronial meeting. Please
reach out if there are questions or concerns. Our next meeting will be on
Thursday, 10/23,
*WITH OFFICER REPORTS.*
Yours,
Hannah
Baronial Seneschal

-- 

Cynnabar Baronial Meeting Minutes - Oct. 16, 2025 - at 7:00 pm - 17 in
attendance

ANNOUNCEMENTS:

Baronial

   -

   DEPUTY NEEDED: Our Exchequer, Finn, is looking for a deputy to assist
   with some of the needs of the role. Duties would be general assistance of
   Exchequer things, including: being a legal signatory on our account, and
   helping with event gate countdowns. The candidate doesn’t need to be
   obligated to take the role over in the future, but mainly to offer general
   assistance.
   -

   EVENT PROPOSAL FORMS: We are also working on an event proposal template,
   which should be worked out in the next few weeks. The idea is that anyone
   putting together a proposal for an event will know everything that’s
   needed.
   -

      There will be an after-meeting workshop on 10/30 to review or
      practice the proposal sheet if anyone is interested. We will
also start on
      a checklist for event stewards. Please join to help contribute!
      -

   CHATELAINE OFFICE FORM SUBMITTED – Asa has officially submitted their
   form for the Chatelanine office (hooray!)
   -

   BARONIAL EMAILS: Hannah reports that several of our “lost” Cynnabar
   officer emails have been reopened by officers and the MK Helpdesk. Thank
   you all for the efforts.
   -

   AMOURED FIGHTING ROSTER: The Midrealm is doing a check of our
   authorization rolls to record who has been active as an armored fighter in
   the past 12 months. Active means having signed in at a practice or
   participated in an event. If you have not been to a Cynnabar practice in
   the past 12 months, and wish to keep your authorizations active, please
   email Ugrath at cynnabar.marshal at midrealm.org

General

   -

   CAN TABS NEEDED: The church is collecting any “can” (pull-back) tabs for
   the Ronald McDonald Children’s Hospital of AA. Please bring them in by
   Thursday, November 20th. (Ask Hannah or Nancy for more details if there’s
   questions)




NEW BUSINESS:
none

OLD BUSINESS

Baronial Officer Changeovers

   -

   Knights Marshal Role - Ugrath would be stepping into the office for
   Charles (meeting 2 of 3)
   -

      This week’s questioning from the group resulted in the following
      replies –
      -

         He has been fighting since about 1989
         -

         Was previously a marshal and just retook/passed his marshal test



   -

   Chronicler - Lambert stepping into the role that Godhit has held
   (Meeting 2 of 3)
   -

      They are already working as Godhit's Deputy
      -

      Has been part of emails regarding the position and assisting already
      -

      There were no real questions - other than congrats (to both) for
      stepping into these roles.


St. Cecelia at the Tower - proposed date June 27, 2026, at Peoples
Presbyterian, Sir Mieczko is the event lead

   -

   No updates on the event other than that Mieczko said he’d happily test
   out the new event proposal form!

EVENTS

Event Stewards are needed for upcoming events. Please reach out to find out
more information! (WILL TRAIN!)


   -

   Grand Day of Tournaments - (October 25, Monroe Fairgrounds) - Lead:
   Giovanna (not present/no direct report)
   -

      We are 9 days away!
      -

      Volunteers are still needed – this lets us know for sure that we have
      coverage for everything. The links have been posted. And see below:

      https://www.signupgenius.com/go/20F0D4DADAD2BA64-58066711-grand?useFullSite=true
      -

      In particular, WE NEED HERALDS. You do not need to have a large voice
      to volunteer, and we’ll train
      -

      Got Prizes? Please reach out to Their Excellencies or bring them on
      the day of the event
      -

      There will be a local post-Revel

      -

   Wassail! - (Sunday, December 14, Chelsea Fairgrounds) Lead: Rosalyn
   McGregor (Not present- update shared)


   -

   Everything is in order for the event with the site and insurance
   -

   Rosalyn is working on order of events for the day
   -

   There’s a Facebook event started for more information.



   -

   Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)
   Lead: Claire
   -

      Alina has started to share flyers for the event. Will be bringing
      some to Grand Day!
      -

      We need a person to run the lunch tavern - reach out to Claire or
      Hannah


—


The next meeting will be held on Thursday, October 23.

WITH OFFICER REPORTS

Yes, there will also be a 4th meeting this month on October 30. We will
hold an event workshop with the event proposal and make a checklist for
event stewards that night post post-meeting, if anyone wants to join.
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