[Cynnabar] Cynnabar Baronial Meeting Minutes - October 23, 2025

Mon Oct 27 10:47:14 EDT 2025

Cynnabar Baronial Meeting Oct. 23, 2025 - at 7:00 pm - 24 in attendance

ANNOUNCEMENTS:

Baronial

   -

   DEPUTY NEEDED: Our Exchequer, Finn, is looking for a deputy to assist
   with some of the needs of the role. Duties would be general assistance of
   Exchequer things, including: being a legal signatory on our account, and
   helping with event gate countdowns. The candidate doesn’t need to be
   obligated to take the role over in the future, but mainly to offer general
   assistance.
   -

   EVENT PROPOSAL FORMS: We are also working on an event proposal template,
   which should be worked out in the next few weeks. The idea is that anyone
   putting together a proposal for an event will know everything that’s
   needed.
   -

      There will be an after-meeting workshop on 10/30 to review or
      practice the proposal sheet if anyone is interested. We will
also start on
      a checklist for event stewards. Please join to help contribute!.
      -

   Dance practice tomorrow (10/24) at Alina and Midairs.

General

   -

   CAN TABS NEEDED: The church is collecting any “can” (pull-back) tabs for
   the Ronald McDonald Children’s Hospital of AA. Please bring them in by
   Thursday, November 20th. (Ask Hannah or Nancy for more details if there’s
   questions)

NEW BUSINESS:
none

OLD BUSINESS

Baronial Officer Changeovers

   -

   Knights Marshal Role - Ugrath would be stepping into the office for
   Charles (meeting 3 of 3)
   -

      This week’s questioning from the group resulted in the following
      replies –
      -

         Asking about swearing fealty to the Barony
         -

      A vote of hands was cast and it was decided that Ugrath will be our
      new Knights Marshal. Thanks for volunteering
      -

      Thanks to Charles for his service in this role

   -

   Chronicler - Lambert stepping into the role that Godhit has held
   (Meeting 3 of 3)
   -

      There were no questions of Lambert this week
      -

      A vote of hands was cast and it was decided that Labert will be our
      new
      -

      Thank you to Godhit who will serve until the start of the next year.
      We appreciate your time in this role.

St. Cecelia at the Tower - proposed date June 27, 2026, at Peoples
Presbyterian, Sir Mieczko is the event lead

   -

   Mieczko reports that the date is available with the church, and the site
   details will be forthcoming on the formal proposal
   -

   The theme this year will be 12th-century music

EVENTS

Event Stewards are needed for upcoming events. Please reach out to find out
more information! (WILL TRAIN!)

   -

   Grand Day of Tournaments - (October 25, Monroe Fairgrounds) - Lead:
   Giovanna (not present/no direct report)
   -

      We are 2 days away! (At the time of making these notes)
      -

      Volunteers are still needed – this lets us know for sure that we have
      coverage for everything. The links have been posted. And see below:

      https://www.signupgenius.com/go/20F0D4DADAD2BA64-58066711-grand?useFullSite=true
      -

      In particular, WE NEED HERALDS. You do not need to have a large voice
      to volunteer, and we’ll train
      -

      Got Prizes? Please reach out to Their Excellencies or bring them on
      the day of the event
      -

      There will be a local post-Revel

      -

   Wassail! - (Sunday, December 14, Chelsea Fairgrounds) Lead: Rosalyn
   McGregor (Not present- update shared)

   -

   Everything is for the event, with the site and insurance
   -

   Rosalyn is working on coordinating events for the day
   -

   There’s a Facebook event started for more information.

   -

   Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)
   Lead: Claire
   -

      Alina has started to share flyers for the event. Will be bringing
      some to Grand Day!
      -

      We need a person to run the lunch tavern - reach out to Claire or
      Hannah

OFFICER REPORTS

Seneschal
Has been working towards multi-channel communication for officers and
events for our group. In particular, getting folks back into their officer
emails. Currently, it seems as though the three that were missing have been
granted access again.

Herald
I am caught up on the Order of Precedence. I'd like people to check
themselves out on the website to ensure everything is correct. If any
additions/changes need to be made, please send me an email. Nothing further
to report.

Exchequer

   -

   Quarterly report created and will be submitted- same dollar amount
   $15,373.06.79
   -

   The church funds for the donation of our meeting and practice sites are
   about even for the year.

MOAS

   -

   We had a pumpkin decorating contest with 5 entries. Lucy was the winner!
   -

   Asa gave a wonderful class on Bisclavret and werewolf lore, with 9 in
   attendance.

Webminister:
Work on the new website continues: created contact forms for each of the
offices; improved the OP; updated the calendar; edited some of the officer
pages; created WordPress pages for Terpsichore 2026, and revised the
Terpsichore pages on the old site. I have also kept up with documenting
processes and local practices.

My goal is to cut over to the new site sometime in November, and this will
involve tapping some officers for content.

Chronicler:

   1.

   By the time you read this in the Minutes, Goodly Lambert will be our
   "Chronicler-to-be," taking over as of the 1st Quarter 2026 (April 2026)
   CITADEL.
   2.

   Per the above, Lambert will be gifted the "tub o'CITADELs"!  The white
   "current CITADELs binder" will be surrendered after my final CITADEL, that
   of 4th Quarter/January 2026.
   3.

   I have volunteered to reconcile our online Photo etc. Releases index
   with our Releases binder -- this is a resource that must be current and
   accessible to Seneschal, Webminister, Chronicler, and Social Media Officer.
   4.

   I am finishing up keeping the Grand Day of Tournaments website current
   and functional. It will disappear in 3 days.

Chatelaine

   -

   Formal Chatelaine form submitted to Kingdom, Regional, and Baronial
   officers.
   -

   Reached out to and received a response from Helpdesk to access the
   email. Waiting to hear back again, as the 2FA has me locked out still.
   -

   Beginning to set up systems for weekly Chatelaine work (currently hours
   are Monday and Thursday mornings)
   -

   Intend to begin project proposal write-up for Newcomers Welcome Quest
   trial run
   -

   Going to look over and familiarize myself with the contents of Gold Key
   -

   Proposal broached by Andronicus for a small handbook for newcomers with
   a brief history of cultural norms and a bare bones glossary
   -

   Began plans for a set of pins for ease of identification at
   events/pronouns
   -

   Formal handover on 10-25-25 (Grand Day of Tournaments)

Social Media

If anyone would like to share any pictures and/or videos you take at Grand
Day please feel free to upload them here: GDOT 2025 UPLOAD FOLDER
<https://drive.google.com/drive/folders/1aPuyoeqKtCXTTLKYlpfm5FFusnKTPZM_?usp=drive_link>

If you are okay with the barony using your content in the future, please
complete a photographer release here: WAIVER FOLDER
<https://drive.google.com/drive/folders/1pdD5HJcFRpwGAnlYrdeO_Sq2LAu2-wmR?usp=drive_link>

We cannot use your content without a waiver. Thanks!

Rapier
Rapier Practice continues; attendance varies from 3 to 8.

Doomsday report, including an 11th-hour requirement for an up-to-date
roster of authorized fencers, is due November 1.

No incidents to report.

Aromored Marshal
Email is open; for contact details, 30 on roster – working out the final
forms for verifications; regional marshal reached out to verify if there
were other details needed since paperwork hasn’t been filed in the last few
months.

Excellencies
We’re still a barony. Hooray!

—

The next meeting will be held on Thursday, October 30.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.cynnabar.org/pipermail/barony/attachments/20251027/d1b08fab/attachment-0001.htm>