[Cynnabar] Cynnabar Baronial Meeting Minutes - Sept 18, 2025

[Seneschal Cynnabar via Barony]

Dear Barony,

Please read below for our minutes from our Cynnabar Baronial Meeting of
Sept. 18, 2025

Yours,
Hannah
Baronial Seneschal

--

Cynnabar Baronial Meeting Sept. 18, 2025 - at 7:00 pm - 17 in attendance

ANNOUNCEMENTS:

   -

   THREE DAYS TO ORDER TSHIRTS - The Baronial T-shirt fundraiser added
   items. Please note that orders must be placed by Sept 21st.
   -

   No Archery practice until October
   -

   The church is collecting any “can” tabs for the Ronald McDonald
   Children’s Hospital of AA. Please bring them in and save them! These can be
   from items such as drinks like soda or beer cans, or canned food, etc. The
   Hospital competes with a rival in Ohio – they want to beat them by the
   total weight of tabs. These are needed just before the Michigan/Ohio State
   games – so for us, Thursday, November 20th.
   -

   Baronial Officer “retreat” went well. We’ll share out the minutes.
   -

   Taking submissions for the October Citadel. Please Godhit a note –
   there’s a form online, or you can message her through Facebook or via her
   officer email.



NEW BUSINESS:
(none)

OLD BUSINESS:


Officer Changeovers

   -

   Chronicler (Newsletter) would like to step down (Godhit)
   -

      Godhit would like to transition from this role at the end of the year
      -

      Lambert has expressed interest and is already working as Godhit's
      Deputy
      -

      If there are others interested, please contact Godhit, Their
      Excellencies, or the Seneschal for more information
      -

      We will plan to review in October and start to vote officially
      -

   Chatelaine - Asa is running for the office (Meeting 3 of 3)
   -

      Asa discussed their background and reasoning for wanting the role
      -

      The group voted and formally selected them for the role.
      -

      Asa will be in touch with Daye to sort out the changeover details



Terpischore (March 27-28, 2026) - Lead: Claire (meeting 2 of 3)

   -

   Will be held at Westminster Presbyterian Church - The church is excited
   to have us even though it’s Palm Sunday
   -

   We will be renting the church on Friday, also for an informal dance
   -

   Budget $1150; 77 adult members for a break-even at $15 pp = $1155
   -

   We expect about 85 to attend
   -

   Starting to get the word out now for this even before the fall dance
   season and to get this advertised on the Kingdom calendar
   -

   This time doesn’t compete with Gulf Wars

EVENTS

Event Stewards are needed for upcoming events. Please reach out to find out
more information! (WILL TRAIN!)


   -

   Grand Day of Tournaments (October 25, Monroe Fairgrounds) - Lead:
   Giovanna
   -

      Please sign up on the volunteer list – this makes us know for sure
      that we have coverage for everything. The links have been posted. And
      see below:

      https://www.signupgenius.com/go/20F0D4DADAD2BA64-58066711-grand?useFullSite=true
      -

      Prizes are needed for the event. Please reach out to Their
      Excellencies
      -

      Giovanna working on getting more details for the website – including
      the rapier schedule.
      -

      Her Excellency confirms that His RM plans to attend – so we need some
      Kingdom-level award recommendations written up ASAP!

      -

   *Wassail!* - (Sunday, December 14, Chelsea Fairgrounds) Lead: Rosalyn
   McGregor (not present)
   -

      Contract and insurance are in process
      -

      More details to come in the future!


The next meeting will be held on Thursday, September 25.
We will hold officer reports!
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