[Cynnabar] Cynnabar Baronial Meeting Minutes - February 19, 2026

Sun Feb 22 14:35:36 EST 2026

Dearest Barony,

Please see below for the minutes from our Cynnabar Baronial Meeting,
February 19, 2026 - 7:00 pm - 21 in attendance.

Yours,

Hannah

Baronial Seneschal

*ANNOUNCEMENTS*:

Baronial

   -

   SOCIAL MEDIA DEPUTY NEEDED - Looking for a deputy who would be
   interested in taking over the role of social Media officer. Please talk
   with Beth or Hannah about the position if interested.
   -

   Meetings/Updates:
   -

      March 5th – A&S Workshop TBD (might be a knife skill class/cooking)
      -

      March 19th – Our next craft/project night
      -

      March 21st - Beverages with the Baroness
      -

      April 2 – no practice due to the church not being

      -

   After Event Review: Val Day - Dilon received a Dragon’s Barb in court,
   Ulfrun has stepped down as Regional Signet, and Mahal received a
   recognition from Sir Pelanor in court. This was a “traveling spear,”  which
   was given for showing the most joy in fighting in melee. The spear is meant
   to pass from person to person throughout the season.

NEW BUSINESS:

Wassail! (Meeting 1 of 3)

   -

   Rosalyn has put forth a proposal for Wassail at the Chelsea Fairgrounds
   for Saturday, December 12.
   -

   Renadue will be her co-steward
   -

   The event budget is $215 ($465 with a $250 refundable deposit). Site
   fees will be on donation at $10pp with a break-even of approx 22 people.
   -

   Site opens at 1 pm, with dinner, court, and games
   -

   They are working on a schedule that would include activities – please
   reach out if you have activities you’d like to help run
   -

   Also looking for folks to set up and clean up

OLD BUSINESS:

Regional Events

As we’d been approached about helping to host regional events – and we have
our own event to steward/co-host (Regional 12th Night 2027) this topic has
been of discussion for the past few weeks.

Hannah led a workshop at Val Day last weekend, which was attended by a
cross-functional group of folks from other Baronies. Others from Cynnabar
also attended (Her Excellency Valka, Johannes, and Godhit). We heard a lot
about how the other groups would like to present proposals on running
regionally supported events and found out that Andelcrag was awarded the
bid to host Spring Crown Tournament.

The workshop was all very positive and resulted in the following decisions:

   -

   The purpose of working together is collaboration and assistance for each
   other, so that we can see some of these larger events come back to our
   region.
   -

   Each event would be solicited for help separately. There’s no “formula”
   for a regionally led event. The event stewards of the “host” group would
   reach out to leadership in each of the other Baronies to solicit help and
   include a plan of how the work would be divided up for support. This will
   likely be with “departments” to take on or a specific need (like a lunch
   tavern). The plans would also include how the finances would work. Each
   supporting Barony/Group would then decide if they would like to
   participate/help.

We will keep this on the agenda as a discussion point moving forward

Spring Revel Event - April 26, Island Park (Meeting 2 of 3)

Proposal put forward for this event by Simone

   -

   The proposed total amount is $344 for this event
   -

   The goal is our small spring gathering and fun for everyone.
   -

   We would hold general revel activities like a potluck, martial
   activities, and possibly a garage sale. We’d do the Baronial court and a
   photo.
   -

   Assistance will be needed to help run some of the activities
   -

      Throckmortion and Ugrath volunteered to be MICs for the day
      -

   There were questions about the insurance and the alcohol policies for
   the event. Simone reiterated that the costs for that were included in the
   proposal.

Children’s Healing Center (Asa) in Ypsi would like us to do volunteer
activities. They have been reaching out to area groups and businesses to
see how we can collaborate.

   -

   Asa still has not heard back from them with their inquiry. We will take
   this off the meeting agenda until there are more details that come out.

Baronial Website
Aeffe (Baronial Webminster) reminds us again that the Baronial website's
refreshed look is coming soon!

   -

   Officers, last chance! Please get your details on the website if needed
   -

   The new site will go live Feb 28!
   -

   Communications about the new email list will be coming soon as will the
   calendar details

EVENTS

Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)  Lead:
Claire (Not present)

   -

   The class and ball lists have been posted online
   -

   His Excellency, Bjarki, has offered to run a fundraiser as a lunch taven
   for the day. Which he did clear with Claire.
   -

      Running from 11-1, more details on the menu and food will be coming
      out soon.
      -

      It will be a fundraiser for the Royal Travel fund, and He will front
      the money directly for the fundraiser
      -

   We need to rent another room for Her Highness for a royalty room for the
   day. The additional costs will be $85
   -

      As this falls under $100 (Financial policy, Section 5C), the group
      approved this money so Finn can send out the check
      -

      We decided that we should also verify that any “fudge” money was also
      used towards the event before the additional funds.

St. Cecelia at the Tower - June 27, 2026, Peoples Presbyterian) Lead: Sir
Mieczko (not in attendance)

   -

   Lunch and dinner budgets are fundraisers and will be separate. Still no
   proposal on this event

Grand Day of Touraments - October 24, 2026 - Monroe Co Fairgrounds

   -

   Deposit placed and received – event bid forthcoming

–

Our next meeting will be held on Thursday, Feb 26, where we will hold
Officer Reports.
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