[Cynnabar] Cynnabar Baronial Meeting Minutes - February 26, 2026

Sat Feb 28 12:48:45 EST 2026

Dearest Barony,

Please see below for the minutes from our Cynnabar Baronial Meeting,
February 26, 2026 - 7:00 pm - 15 in attendance.

Yours,

Hannah

Baronial Seneschal

Cynnabar Baronial Meeting February 26, 2026
7:00 pm - 15 in attendance

ANNOUNCEMENTS:

Baronial

   -

   SOCIAL MEDIA DEPUTY NEEDED - Looking for a deputy who would be
   interested in taking over the role of social Media officer. Please talk
   with Beth or Hannah about the position if interested.
   -

   Meetings/Updates:
   -

      March 5th – A&S Workshop (Working on a knife skill class/carving)
      -

      March 19th – Our next craft/project night
      -

      March 21st - Beverages with the Baroness
      -

      April 2 – no practice due to the church not being
      -

         Traveling fight practice to Red Spears this day has been planned
         -

   Dance practice at Midair and Alina’s house—Friday at 7 pm. Please reach
   out to them for more details.
   -

   MOAS - Workshops and class ideas are welcome. Please reach out to Lady
   Wanda

NEW BUSINESS:

Grand Day of Tourmaments - October 24, 2026. Monroe Co Fairgrounds – Lead:
Throckmorton (Meeting 1 of 3)

   -

   Proposal for the entire event from Throckmorton. TH DIamanate is his
   co-steward
   -

   The cost to run the event is $4400 in total.
   -

   Site fees $20/pp member price = 5000 with an expected attendance of 250
   people and a break-even of 220
   -

   Has most of the event staff in place
   -

   The schedule will be fairly similar to previous years
   -

   There will be some special rapier tourneys planned, and the Grand
   Tourment
   -

   MK IT has set up our official event email address:
   cynnabar.grandday at midrealm.org

St. C’s Lunch & Feast – Lead: Guillaume (Jerry) (1 of 3 meetings)

Feast will be a menu from the Song Dynasty - 42 seated

Lunch would be Gyros - chicken or beef - with veggies. Home-made feta,
chips, and drinks –serving about 65-70

$800

OLD BUSINESS:

Wassail! Saturday, December 12 - Chelsea Fairgrounds – Lead: TH Lady
Rosalyn.

 (Meeting 2 of 3)

   -

   Rosalyn has put forth a proposal for Wassail at the Renadue will be her
   co-steward
   -

   The event budget is $215 ($465 with a $250 refundable deposit). Site
   fees will be on donation at $10pp with a break-even of approx 22 people.
   -

   Site opens at 1 pm, with dinner, court, and games
   -

   They are working on a schedule that would include activities – please
   reach out if you have activities you’d like to help run
   -

   Also looking for folks to set up and clean up

Regional Events

As we’d been approached about helping to host regional events – and we have
our own event to steward/co-host (Regional 12th Night 2027) this topic has
been of discussion for the past few weeks.

Final summary for this topic for now post Val Day workshop - just a recap
with these notes:

   -

   The purpose of working together is collaboration and assistance for each
   other, so that we can see some of these larger events come back to our
   region.
   -

   Each event would be solicited for help separately. There’s no “formula”
   for a regionally led event. The event stewards of the “host” group would
   reach out to leadership in each of the other Baronies to solicit help and
   include a plan of how the work would be divided up for support. This will
   likely be with “departments” to take on or a specific need (like a lunch
   tavern). The plans would also include how the finances would work. Each
   supporting Barony/Group would then decide if they would like to
   participate/help.

Spring Revel Event - Sunday, April 26, Island Park Lead: Simone (Meeting 3
of 3)

   -

   The proposed total amount is $344 for this event
   -

   The goal is our small spring gathering and fun for everyone.
   -

   We would hold general revel activities like a potluck, martial
   activities, and possibly a garage sale. We’d do the Baronial court and a
   photo.
   -

   Marshals for the day will be Throckmortion and Ugrath
   -

   Other volunteers are welcome. Please reach out to Simone
   -

      We’d like to have a Pennsic workshop for newcomers
      -

   As a note, we need someone to be in charge of making sure ALL release
   forms are completed to publish the Baronial photos
   -

   This event was approved!

Baronial Website
Aeffe (Baronial Webminster) reminds us again that the Baronial website's
refreshed look is coming soon!

   -

   The new site will go live Feb 28! On track to do it this weekend! 🙂
   -

   Communications about the new email list will be coming soon, as will the
   calendar details
   -

   Update your bookmarks - the old site will rattle along until we schedule
   the redirect.

EVENTS

Terpischore - (March 27-28, 2026, Westminster Presbyterian Church)  Lead:
Claire (is in the building!)

   -

   The class and ball lists have been posted online
   -

   His Excellency, Bjarki, has offered to run a fundraiser as a lunch taven
   for the day. Which he did clear with Claire.
   -

      Running from 11-1, more details on the menu and food will be coming
      out soon.
      -

      It will be a fundraiser for the Royal Travel fund, and He will front
      the money directly for the fundraiser
      -

   We need volunteers to help with various items at the event. Claire is
   trying to find someone to help with the Sign Up Genius to get that out
   -

   Set up timing – Friday from 6 pm. Dancing and hanging out until 10 pm.
   Yes, you’ll be able to gate in on Friday.
   -

      Site opens Sat at 8. For the public at 9 pm
      -

   Thinking about Terp 30, which will be coming up soon! How can we
   celebrate that?!

St. Cecelia at the Tower - June 27, 2026, Peoples Presbyterian) Lead: Sir
Mieczko (not in attendance)

   -

   See feast/lunch proposal above!
   -

   No other updates

–

OFFICER REPORTS

Seneschal (Hannah)

   -

   My report was filed with the Kingdom.
   As a note, we did have a Kingdom Seneschal transition at Val Day.
   -

   Will look into scheduling an online officer retreat for late March-early
   April
   -

   I’m super proud of the Barony’s activities for events – it’s noted that
   for the first time in a very long while, we have the entire calendar year
   mapped out with stewards and proposals for all our events for 2025

Exchequer (Finn)

   -

   The year-end Domesday report is in to the Kingdom. Our books balance,
   and at the end of the year, we have $16,581.40 in our account.
   -

   We have a new Exchequer Deputy in the works. Announcement on who once
   finalized.
   -

   As required by the Society and the Kingdom, we are doing a yearly budget
   review. Information to be published after the meeting this month.
   -

   Pulling trailer update: I was able to get confirmation that those paid
   members who want to help by pulling the Baronial trailer only need a normal
   ‘Deputy - Other Warrant’ and not the full ‘Financial Warrant’. This means
   only our local Seneschal, Exchequer, and Baron/Baroness need to
   sign/approve. It does not have to go to the Kingdom and Crown for signing.
   This is great news.

Knight Marshal (Ugrath!)

   -

   No new authorizations (except secondary)
   -

   No injuries
   -

   Travelling armored combat to Fearanne Na Creache next week, Wednesday
   (March 4th), Fencers welcome
   -

   Travelling armored combat to Red Spears as the church will be closed
   (4/2). Fencers welcome

Rapier Marshal (Throckmorton)

Poking people as we are talking. No incidents.
We have been having visitors from Northwoods

MOAS (Wanda)

   -

   We had a Bycocket Salon hosted by Her Grace, AnneMarie! Two new
   bycockets have entered the Midrealm.
   -

   Early plan stages for potential knife skill class, and machine sewing
   101. Keep an eye out!
   -

   Reach out with ideas for workshop ideas or needs

Herald (Leopold)

   -

   He is working on reaccessing his email. No changes from last month's
   report, but that may change once I am able to access my email account. A
   message has been sent to the help desk.
   -

   If anyone needs help registering a badge, device, or name, I am willing
   to set some time up. Please reach out

Chatelaine (Asa)
Not a ton to report. Two transplants from the SCA have come to join us –
welcome 🙂

Current plan is to review marketing materials. Getting things prepped for
the summer. Getting new website updated too. Good SCA generic things are
happening. 3rd Thuesdays seems to be bringing people together for crafting
for both new and existing members

Web Minister (Aeffe)

   1.

   I am finalizing the Google group for the new email list.
   2.

   Good news! Aaron was able to output the email archive as html and I have
   it.  It's full of personal names and email addresses so it can't be
   published on the web; it will have to be accessed by request.  I will work
   out a way to grant access.
   3.

   Leopold and I are working on updating the new Order of Precedence.  It
   may not be totally up to date by March 1.  I have transferred this and all
   other documentation from my work Google Drive to the Webminister Google
   Drive.
   4.

   Cutover: I plan to send an announcement to the Populace via the current
   email list and Facebook (anyplace else?), giving the new website address
   and the plans for the migration of email. The old site and email list may
   still be available for a short period but new activity should be conducted
   in the new environment as of Monday.  So ... bid the old site a fond
   farewell.
   5.

   The new site will probably have gaps and unfinished pages; I will be
   working on this over the weekend and can be available to help any officer
   whose page is still sparse.  Now is the time to rescue any content on the
   old site that you still want to use.

Social Media (Beth)
No report sent

Chronicler (Lambert)
Not much to report.

Please send items for the April newsletter — please send by March 15th
deadline!

Excellencies (Bjarki)

   -

   Terp 30 is coming up – and in 2 years we will be celebrating 30 years as
   a Barony! Is there something we’d like to do to celebrate that?! (June
   2028) Last time we celebrated, 40 years of being a “group” (which was 20 as
   a Shire and 20 as a Barony!) How do we want to celebrate? Reach out with
   ideas
   -

   Award recs – Terp, St. C….and Kingdom award rec’d
   -

   We are still a barony!

--

Workshop on Thursday, March 5 - Knives Out!

Our next meeting will be held on Thursday, March 12
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