<div dir="ltr"><div><div><div>Text of minutes is below. If you prefer you may download the attached PDF to read and save these minutes. <br></div></div>In service,<br></div>Kay of Tre Asterium<br><br>
<h2><span style>2015 0414 Barony of
Cynnabar AGENDA<span style> </span>7:00PM</span></h2>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.5in"><span style="font-size:12pt;line-height:115%">Location:<span style> </span>Classic Cup
Café<span style> </span> 4389 Jackson Rd Ann Arbor, MI
48103-1831</span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><span style="font-size:12pt;line-height:115%"> </span></p>
<p class="MsoNormal" style><b><u><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif"">Event
and Demo Reports</span></u></b><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif""></span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Spring Revel (April 12<sup>th</sup>,
2015) – </span></b><span style="font-size:12pt;line-height:115%"></span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">It was great! But that site meant, “an
awful lot of people to talk to…” No “alone together” time for the group.<span style> </span>Maybe Gallup Park is better for Demos, and
Island Lake park is best for gatherings of the barony and for the barony.</span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">It Takes My Chile to Raze a Village
(April 11, 2015) Ciarra went “as a parent” with a Loaner Child.<span style> </span>Lots of fun, lots to do.</span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">Day of Range Weapons (April 11, 2015)
Gavriel saw all sorts of siege and field weaponry, in a relaxed setting.<span style> </span>He commends the event to everyone.</span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><b style><span style="font-size:12pt;line-height:115%">Words
from </span></b><b style><span style="font-size:12pt;line-height:115%">Their Excellencies Ermenrich and Kasha of Cynnabar:</span></b></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">War Points have been announced.<span style> </span>If you are planning on any volunteer
activities at Pennsic War please do some of them on the Tuesday Wednesday and
Thursday of War Week for the Volunteer war point.</span></p>
<p class="MsoNormal" style><b><u><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif"">Upcoming
Baronial Events and Demos</span></u></b><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif""></span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">St. Cecilia at the Tower (April 24<sup>th</sup>
- 26<sup>th</sup>, 2015) –</span></b><span style="font-size:12pt;line-height:115%"></span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">HRH Arabella is confirmed as
attending.<span style> </span>We need retainers, guards for
her presence and room.<span style> </span>Also seeking
contributions for gifts to the Princess.<span style>
</span>If you are interested in providing food for the Royalty room she is more
interested in proteins than carbs; so Meat and Cheese before bread.</span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Demo: Penguicon (April 25<sup>th</sup>
or 26<sup>th</sup>, 2015) – </span></b><span style="font-size:12pt;line-height:115%">No Report, on track </span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Spring Crown Tournament (May 23<sup>rd</sup>
and 24<sup>th</sup>, 2015) – Daye reports:<span style>
</span></span></b><span style="font-size:12pt;line-height:115%">A meeting happened Sunday.<span style> </span>Event
team is seeking a Parking Coordinator.<span style> </span>A
Coordinator is also needed for ht Kingdom A&S Judge’s Lunch on
Saturday.<span style> </span>If interested in either
position please contact Mistress Arina or Mistress Claire.<span style> </span>A list of volunteer positions will be posted
soon.<span style> </span>The hope is that we the people of
Cynnabar will fill all the Work positions and leave the posts of Honor, like
Retainer and Royalty Guard to visiting volunteers.<span style> </span></span><span style="font-size:12pt;line-height:115%"></span></p>
<p class="MsoNormal" style><b style><span style="font-size:12pt;line-height:115%">Saline
Celtic Festival (July 11, 2015) -</span></b><span style="font-size:12pt;line-height:115%"> $75 budget for snacks/ beverages.<span style> </span>Art and Daye are on track. </span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Grand Day of Tournaments (Saturday
November 7<sup>th</sup>, 2015) – No</span></b><span style="font-size:12pt;line-height:115%"> report.</span><span style="font-size:12pt;line-height:115%"></span></p>
<p class="MsoNormal" style><b><u><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif"">Old
Business</span></u></b></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Armored and Fencing Practice</span></b><span style="font-size:12pt;line-height:115%"> could be at
the Union 4/26 if the weather is not fine.<span style>
</span>Otherwise that is the last reserved date.<span style> </span>SEE the first Item of New business- related.</span><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif""></span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Budget item: Fabric and materials for
making gift for Shadowed Stars Baronial Investiture ($200 budget) – </span></b><span style="font-size:12pt;line-height:115%">HE Ermenrich would like to make a gift
from Cynnabar to the new Barony being created, Shadowed Stars. A gift of
baronial baldrics we can make for them to help them out establishing their
identity seems appropriate. This request is for purchasing the materials for
making as many baldrics as we can for that price. This is the 3rd of our 3
meeting discussion/approval process.<span style> </span><b style>APPROVED.</b></span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">Planning is
in progress. Kay suggested contacting Duchess AnneMarie if a stencil is
desired.<span style> </span>She is an expert in this art.</span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Budget item: Archery supplies, general
refreshing of used items ($200 budget) – </span></b><span style="font-size:12pt;line-height:115%">Forrest Grey would like the Barony to buy general
refurbishment/supplies for the archery community (targets, ropes, backstops,
etc.) This is the 3rd of our 3 meeting discussion/approval process. No
new information tonight. <b style>APPROVED.</b><span style> </span></span></p>
<p class="MsoNormal" style><b><u><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif"">New
Business</span></u></b><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif""></span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt"><b style><span style="font-size:12pt;line-height:115%">Exchequer Business:</span></b></p>
<p class="" style="margin:0in 0in 0.0001pt 0.25in"><span style="font-size:12pt;line-height:115%"><span style>1.<span style="font:7pt "Times New Roman""> </span></span></span><span style="font-size:12pt;line-height:115%">Barony <b style>needs to order new checks ASAP</b>. Cost will be about $150.00.<span style> </span>Order will be put in as soon as Item 2 is
accomplished. <b style>1<sup>st</sup> of 3
meetings to approve</b>.</span></p>
<p class="" style="margin-left:0.25in"><span style="font-size:12pt;line-height:115%"><span style>2.<span style="font:7pt "Times New Roman""> </span></span></span><span style="font-size:12pt;line-height:115%">To do the check order The <b style>Barony now is required to have an address</b>
to go on the Checks.<span style> </span>Therefore we should
rent a Post office Box.<span style> </span>For $56.00 per
year we can have a box at the Stadium Ave. Post Office.<span style> </span><b style>1<sup>st</sup>
of 3 meetings</b> <b style>to approve.</b><span style> </span>And all this must be done in haste because…</span></p>
<p class="" style="margin-left:0.25in"><span style="font-size:12pt;line-height:115%"><span style>3.<span style="font:7pt "Times New Roman""> </span></span></span><b style><span style="font-size:12pt;line-height:115%">We
need a New Exchequer by May 1</span></b><span style="font-size:12pt;line-height:115%">. <span style> </span>Ben is
resigning.<span style> </span>Soon he will be leaving the
Barony for a new job on the west side of the state.<span style> </span><b style>If you
are interested in being Cynnabar’s Exchequer</b> please get in touch with Ben
or Kay.<span style> </span>Plan to provide a letter or
resume that shows some experience handling money or other hazardous materials,
and a record of reliability with reports, or similar activities.<span style> </span>Aaron is Drop Dead Deputy, but does not wish
to step into the position permanently.</span></p>
<p class="MsoNormal" style><u><span style="font-size:12pt;line-height:115%">PROGRESS Report:</span></u><span style="font-size:12pt;line-height:115%"><span style>
</span>As of Tuesday the Post Office Box has been rented, so Checks may be
ordered.<span style> </span></span></p>
<p class="MsoNormal" style><b style><span style="font-size:12pt;line-height:115%">Future Meeting
Planning:</span></b><span style="font-size:12pt;line-height:115%"><span style> </span>Shall the Barony meet once a month on Sunday
afternoon after Fighting Practice, at the Michigan Union/ Island Park?<span style> </span><b style>1<sup>st</sup>
of 3 meetings</b> <b style>to approve.</b><span style> </span></span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">A test of this plan will take place on April 19.<span style> </span>This will be an Extra Special Meeting,
because it will include discussion of why the group may wish to leave the
Classic Cup Café.<span style> </span>The usual Monday
Meeting will be held on April 20.</span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">HOW will this work?<span style> </span>Intersperse Business and Feats of Arms?<span style> </span>Hold the fun business like Event Reports
before the combatants are done, and do Serious Business after practices end?</span></p>
<p class="MsoNormal" style><b style><span style="font-size:12pt;line-height:115%">Crown
Lunch Tavern Proposal:<span style> </span>Ms. Arina de
Traentorp – Budget $2000</span></b><span style="font-size:12pt;line-height:115%">
to feed 500 lunches over two days.<span style> </span>Includes
$70 to rent St Paul’s Church / Saline Kitchen for 2 evenings for prep work.<span style> </span>Proposal is appended at the end of the
MINUTES.</span></p>
<p class="MsoNormal" style><b style><span style="font-size:12pt;line-height:115%">Reprint
Social Cards and Fliers: $50</span></b><span style="font-size:12pt;line-height:115%"> for Paper and Printing. Daye will organize. <span style> </span><b style>1<sup>st</sup>
of 3 meetings</b> <b style>to approve.</b><span style> </span>The flyers will get printed when permissions for
all in the new baronial photo have been gathered. <span style> </span>Genoveva? Is going to arrange for that to happen
electronically. <span style> </span>It is a Society requirement
that permissions be gathered. </span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%">Next year we should have a clipboard on
site.</span></p>
<p class="MsoNormal" style><b><u><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif"">Other Group
Discussion</span></u></b><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif""></span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%"> </span></p>
<p class="MsoNormal" style><b style><u><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif"">Status check on Approved Budget Items:</span></u></b></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">List upgrades</span></b><span style="font-size:12pt;line-height:115%"> – Progressing</span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Fabric for making new fighter tabards</span></b><span style="font-size:12pt;line-height:115%"> – No report</span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Screens for t-shirts</span></b><span style="font-size:12pt;line-height:115%"> – Done, shirts are being delivered. <span style> </span>Item removed from future agendas</span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Youth box</span></b><span style="font-size:12pt;line-height:115%"> – Painting will happen soon.</span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">New biz cards</span></b><span style="font-size:12pt;line-height:115%"> – Progressing. <span style> </span></span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Baronial Ballista </span></b><span style="font-size:12pt;line-height:115%">– No news</span></p>
<p class="MsoNormal" style><b><span style="font-size:12pt;line-height:115%">Budget item: Baronial floor covering ($95
budget) – </span></b><span style="font-size:12pt;line-height:115%">Approved earlier in meeting.</span><span style="font-size:12pt;line-height:115%"></span></p>
<p class="MsoNormal" style><b><u><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif"">Announcements</span></u></b><span style="font-size:12pt;line-height:115%;font-family:"Cambria","serif""></span></p>
<p class="MsoNormal" style><b style><span style="font-size:12pt;line-height:115%">Terpsichore
Planning:</span></b><span style="font-size:12pt;line-height:115%"> <span style> </span>Ciarra is planning to start the planning on Terpsichore
2016 in June. <span style> </span>If you want to be on part of
that effort contact her. <span style> </span>If you are considering
an event proposal of your own, you now know when the topic may next come up.</span></p>
<p class="MsoNormal" style><span style="font-size:12pt;line-height:115%"> </span></p>
<p class="MsoNormal"><a name="_GoBack"></a><span style="font-size:16pt;line-height:115%;color:black">Appendix: <span style> </span><b style>Budget proposal for the double lunch tavern
at Crown Tournament 2015. </b></span><b style><span style="font-size:12pt;line-height:115%;color:black"></span></b></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;color:black">Head of tavern: Arina de Traentorp /Ann Asplund with Heilve of
Cynnabar/Heather Sauntry.</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Projected numbers of servings: 250 per day</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Total number of servings for which this
budget is for: 500 </span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;color:black">Menu for both days:<span style> </span>Meal
deal</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Stew/Main dish + bread and butter (3USD)</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Dessert - a cookie/cake (1 USD)</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Drink - soda, lemonade and bottled water
(50 Cents)</span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;color:black">A hot drink bar with coffee and tea will be available all day
during both days, with a price of 50 Cents apiece. </span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;color:black">The meal deal will be sold for $4 USD, meal tavern tickets will be
used.</span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;color:black">I am hereby requesting the following money for the tavern:</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">500 portions x 3.30 (price of making meal
taken from Grand day of Tournaments) = 1668 USD</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Rental of church kitchen for food
preparation during Thursday and Friday = 70 USD</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Additional money to purchase aluminum pans
and other materials for serving = 100 USD</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Printing costs for signs and tavern
tickets = 50 USD</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><span style="font-size:12pt;color:black">Emergency food for possible needed
replenishment during the event = 200 USD</span></p>
<p class="MsoNormal" style="margin-left:0.25in;line-height:normal"><b style><span style="font-size:12pt;color:black">Total
budget requested = 2088 USD</span></b></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;color:black">The goal is to spend less than the total requested budget. The
cost per meal will be lower due to the simplified dessert and the no fruit
option. With the set budget the breakeven point is 522 meal deals at 4 USD
apiece, but due to the nature of the event, we will most likely make it up
earlier due to sales of soda and/or coffee.</span></p>
<p class="MsoNormal" style="line-height:normal"> </p>
<br><div><div><div><div><br><br></div></div></div></div></div>