<div dir="ltr"><h1 style="margin-top:0in"><span style="font-family:Calibri,sans-serif">October 16, 2017  Barony of Cynnabar Business Meeting Notes</span><span style="font-size:12pt;line-height:115%;font-family:Calibri,sans-serif"> <span></span></span></h1>

<p class="MsoNormal" style="margin:0in 0in 0.0001pt 22.8pt;line-height:normal"><span> </span></p>

<p class="MsoNormal" style="margin:0in 0in 0.0001pt 22.8pt;line-height:normal">Journey
of Faith Christian Church, Ann Arbor, MI<span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0.0001pt 22.8pt;line-height:normal">Pre-meeting
workshop 6:30-7:30: 7 attendees<span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0.0001pt 22.8pt;line-height:normal">Meeting
7:30- 8:30<span style="color:black">: 8 attendees  </span><span style="color:red"><span></span></span></p>

<p class="MsoNormal" style="margin:0in 0in 0.0001pt 22.8pt;line-height:normal"><span> </span></p>

<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.5in;line-height:normal">Attending:
<span style="color:black">Derian, Godhit, Malacy,
Ermenrich, Aeffe, Morwen, Kasha, Eadraed<span></span></span></p>

<h3><u><span style="font-family:Calibri,sans-serif;color:windowtext;font-weight:normal">Workshop Topic:</span></u><i><span style="font-family:Calibri,sans-serif;color:windowtext;font-weight:normal"> Naalbinding!  </span></i><i><span style="font-family:Calibri,sans-serif;color:black;font-weight:normal">Come and
learn the basics of the ancient yarn craft of Naalbinding. Materials provided.</span></i><i><span style="font-family:Calibri,sans-serif;color:red;font-weight:normal"><span></span></span></i></h3>

<h3>Business Meeting began at <span style="color:black">7:34 pm</span><span style="color:windowtext"><span></span></span></h3>

<p class="MsoNormal" style="margin-top:12pt"><b><u>Upcoming Baronial Events
and Demos<span></span></u></b></p>

<p class="MsoNormal" style="margin-top:12pt"><b>Grand Day of Tournaments- Nov 4, 2017 </b>Liberty
School, Saline MI.<b> Mistress Genoveva Steward.
Budget $2260; breakeven 174 (may change)            <span></span></b></p>

<p class="gmail-MsoListParagraphCxSpFirst" style=""><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span><b>Site
is reserved. </b>Deposit is not required because we have
been diligent at paying on time.  They
will bill us after the event.  <span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style=""><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Staff meetings occurred!  Everything is going well, setup and teardown
volunteers needed!  Please let mistress
Genoveva know.  <span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style=""><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>There will be a vigil (Zuriel)!  Parking lot has been resurfaced and
reorganized; more parking spots in front of the building.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style=""><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>School has confirmed we have three
meeting rooms, for royalty / scribal, meetings, and A&S.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style=""><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Website continues to be updated with
new information.<span></span></p>

<p class="gmail-MsoListParagraphCxSpLast"><span> </span></p>

<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"><b>Wassail, December 16^th 2017,
Chelsea fairgrounds,</b> <b>Albina
Gherardi (Bina), $850 (including $200 refundable deposit) </b><span></span></p>

<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">Wayne
county fairgrounds as a site, it is in a shared zip code.  Date is scheduled (Dec 16^th), $450
for the day, plus a $200 refundable deposit. 
We can still have our Yule fire.<span></span></p>

<p class="gmail-MsoListParagraphCxSpFirst" style="margin:0in 0in 0.0001pt 35.2pt;line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Wayne County Fairgrounds has received the
deposit check. <span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 35.2pt;line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Balance due Dec 1^st.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 35.2pt;line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Contract is signed.<span></span></p>

<p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 0.0001pt 35.2pt;line-height:normal"><span> </span></p>

<p class="MsoNormal" style="line-height:normal"><b><u>Old Business<span></span></u></b></p>

<p class="gmail-MsoListParagraph" style="margin:12pt 0in 10pt"><b>Midrealm
Cook’s Symposium October 13, 14 & 15, 2017 </b>St Paul’s Church of
Christ, Saline MI. <b>Baroness
Hannah, Steward. Budget $525; breakeven 66 attendees<span></span></b></p>

<ul type="disc">
 <li class="MsoNormal" style="line-height:normal;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">91 attendees<span></span></li>
 <li class="MsoNormal" style="line-height:normal;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">Official recap at 10/23 meeting<span></span></li>
</ul>

<p class="gmail-MsoListParagraph" style="margin-bottom:0.0001pt"><b><u><span> </span></u></b></p>

<p class="MsoNormal" style="margin-bottom:0.0001pt"><b>Officer vacancies to be filled:</b><b><span></span></b></p>

<p class="gmail-MsoListParagraph" style="margin:0in 0in 0.0001pt 0.75in">1.<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">       </span>Minister
of Youth– Still seeking a Minister of Youth<span></span></p>

<p class="MsoNormal"><b><u>New
Business</u></b> (includes items
potentially requiring budget outlays)<span></span></p>

<p class="MsoNormal" style="line-height:normal"><span> </span></p>

<p class="MsoNormal" style="line-height:normal"><b>Cynnabar Ruby Jubilee: </b> Baroness Kasha, $6,250. September 14^th-16^th,
2018.  <span style="color:red"><span></span></span></p>

<p class="gmail-MsoListParagraphCxSpFirst" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Break-even is 250; 209 adults if everyone
camps, 313 adults if everyone daytrips Saturday.  Fewer if people rent cabins.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>This event is not planned to make
money.  Currently expecting $1000 loss
based on attendance projections.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Event proposal reviewed (see link: <a href="https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing">https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing</a>
)<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Site reservation to occur in October
2017.  Proposed backup site is Wayne
County Fairgrounds if Cedar Lake falls through.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Preliminary website up.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>If you 
are interested in helping out or taking a staff position please contact
Baroness Kasha<b><u><span></span></u></b></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>One set of cabins / tent camping area
designated as quiet area<b><u><span></span></u></b></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Preliminary map available<b><u><span></span></u></b></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>No staking in the septic area, this will be
marked<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>There are approximately 125 parking spots,
plus roughly 30 overflow parking spots further away.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Finances update: Cynnabar hosted a crown
tournament in 2015 that cost $7000; obviously this event is not a crown
tournament, but it is not the largest proposal to date.  <span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:1in;line-height:normal"><span style="font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">   </span></span>Exchequer
did a financial analysis of the Cynnabar account for every month since 2012;
Cynnabar typically needs no more than $3000 in the account for its annual
expenses and regular events.  This means
we have approximately $7000 of “buffer money” in the account that is doing
nothing.  See Jadzia for more details.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:1in;line-height:normal"><span style="font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">   </span></span>Minimum
projection, if only 100 people come to the event and nobody camps: total income
of $2000.  If we know that from our
preregistration / facebook data we can adjust the budget:<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:1.5in;line-height:normal"><span style="font-family:Wingdings">§<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">  </span></span>Could
cancel the portable restroom<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:1.5in;line-height:normal"><span style="font-family:Wingdings">§<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">  </span></span>Could
significantly cut the food expenses<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="margin-left:1.5in;line-height:normal"><span style="font-family:Wingdings">§<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">  </span></span>That
would result in $1200 savings in budget, thus total loss of $3160.  We could potentially cut other things from
the budget as well.<span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Pre-registration will help us plan food
especially with things like breakfast.  Vegetarian
and vegan options are planned.  Food
budget is comparable to other big events we have run such as kingdom 12^th
night ($1700 on food).  We could bring a
microwave or two for those who have sufficiently complex food restrictions that
they can’t eat the food.  <span></span></p>

<p class="gmail-MsoListParagraphCxSpMiddle" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Plan is in place for use social media to
the fullest extent: advertising, fielding questions about the event, monitoring
it during the event.<span></span></p>

<p class="gmail-MsoListParagraphCxSpLast" style="line-height:normal"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">        
</span></span>Site calendar is still being firmed up for
Fall 2018.  They are aware of the date
that we want, but the Michigan United Conservation Club has first dibs on the
calendar.<span></span></p>

<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">Fourth of five meetings <span></span></p>

<p class="MsoNormal"><b><span style="color:red"> </span></b></p>

<p class="MsoNormal"><b>Terpsichore , Jack Black
of Flint , </b>formal proposal
TBD, what does the group think about moving to a new site that could also
support future Pentamere regional A&S faires?  Pentamere regional A&S faire already has
a site for 2018, but we could potentially bid in future years.  We have combined these events before.  We seem to be outgrowing the St Paul’s site
for this event.  If the group is OK with
it, he will put a bid together.  Jack
would like to sponsor a period day camp competition as well, and will provide a
day camp wall as a prize.  Dance events
have specific requirements for the site, and those are being considered!<span></span></p>

<p class="MsoNormal"><span> </span></p>

<p class="MsoNormal"><b>St Cecila, Aeffe
Torsdottir, May 12^th, 2018</b>,
We are investigating a new site: People’s Presbyterian church in Milan, where
Hannah and Tairdelbach’s investiture was. 
The sanctuary was built for piano concerts, so it has good
acoustics.  Kitchen and classroom spaces
are available, the price is very affordable, and they excited to have us.  Tentative schedule for site walk through on
Friday 10/16. Proposal possibly 10/23.<span></span></p>

<p class="MsoNormal"><span> </span></p>

<p class="MsoNormal" style="margin-top:12pt;line-height:normal"><b><u>Status
check on approved budget items<span></span></u></b></p>

<p class="MsoNormal" style="margin-top:12pt;line-height:normal"><b>Lunch
tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay, $425 budgeted,
</b>income of $284 at the event.  Receipts TBD<span></span></p>

<p class="MsoNormal" style="margin-top:12pt;line-height:normal"><span> </span></p>

<p class="MsoNormal"><b>Lunch Tavern at Grand Day
of Tournaments</b> – <b>$600, Lady
Ilse</b>, $6 a head,<b> </b>break even 100 meals.  Similar menu to last year.  <b><span style="color:red"><span></span></span></b></p>

<p class="MsoNormal" style="margin-top:12pt;line-height:normal"><b><u><span> </span></u></b></p>

<p class="MsoNormal"><b>Dame Ursula / Lord Eadraed, Heralds. $100
($36 disbursed 11/21/16, $32 disbursed 2/20/17, $16 disbursed 7/10/17) $26
remains to be spent. </b>Lord Eadraed
reported that the registration process is continuing.<span></span></p>

<p class="MsoNormal" style="text-indent:0.5in">First
batch of items have gone through, three order names accepted, Elephant’s tusk
is pending<span></span></p>

<p class="MsoNormal"><span> </span></p>

<p class="MsoNormal" style="margin:12pt 0in 0.0001pt;line-height:150%"><b><u>Announcements</u></b><b><u> & Group Discussion<span></span></u></b></p>

<p class="MsoNormal"><b>Announcement/Reminder:  2018 events</b>:  Terpsichore and St.
Cecilia need to be placed on the calendar.  Please consider volunteering
for these events!<span></span></p><p class="MsoNormal"><br></p>

<p class="MsoNormal">Now is the time to start working on your prizes for Grand
Day of Tournaments!  If you are going to
make something by hand, start now!  If
you can get pictures of your donation, they can be very effective publicity for
the event.<span></span></p><p class="MsoNormal"><br></p>

<p class="MsoNormal">In the OP, next to your baronial award, if you click on the
details link you can see the text of the award as it was given!<span></span></p><p class="MsoNormal"><br></p>

<p class="MsoNormal">Hannah – The Barony’s scribal guild will be meeting at Hannah
and Tairdelbach’s on Sunday Oct 22^nd, at least five hours.<span></span></p><p class="MsoNormal"><br></p>

<p class="MsoNormal">Forester Godhit: Closing of the range is probably not
happening this year due to a highly compressed schedule in the fall.   Dillon is amenable to having a veterans’ day
weekend 3d archery tournament, stay tuned for more details.<span></span></p><p class="MsoNormal"><br></p>

<p class="MsoNormal">HRM has posted a number of things regarding events during
Their reign.  A&S faires are
undergoing significant changes; check out the new rules in the Pale or the
Midrealm gazette.<span></span></p><p class="MsoNormal"><br></p>

<p class="MsoNormal">Next citadel deadline is Dec 15^th for the end of
the year issue.  We are specifically
looking for memories regarding Wassail.<span></span></p>

<pre><span style="font-size:11pt;font-family:Calibri,sans-serif"><span> </span></span></pre><pre><b><span style="font-size:11pt;font-family:Calibri,sans-serif;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">Meeting ended:  </span></b><b><span style="font-size:11pt;font-family:Calibri,sans-serif;color:black;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">8:11 pm</span></b><b><span style="font-size:11pt;font-family:Calibri,sans-serif;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial"><span></span></span></b></pre><pre><span style="font-size:11pt;font-family:Calibri,sans-serif;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial"><span> </span></span></pre><pre><span style="font-size:11pt;font-family:Calibri,sans-serif">[Next Meeting:  Monday October 23^rd, 2017, at Journey of Faith church in Ann Arbor]<span></span></span></pre></div>