[Cynnabar] mtg min for 7/19/10

Wed Jul 21 20:21:26 EDT 2010

Barony of Cynnabar
Weekly Meeting
Mon, July 19, 2010

Announcements

Group Photo
There will be a group photo taken sometime during Pennsic for the website main page.  See Baron Tairdelbach for details.

Pennsic Retainer Duty 
Guards and retainers for Sunday, August 8.  Please contact Baroness Hannah if you are interested.  

Available Retainer Shifts:
2 retainer shifts- 
    (one for Her Majesty, one for His Majesty) from 4-6 pm

3 guard shifts-
   one from 2-3 pm

Pennsic Knowne World Baronial Championship Tourney
This event is scheduled for Monday of War week, from 3p-6p. We are on the Red List. Volunteers are needed for set-up at 2pm and clean-up afterward.

Pennsic Baronial Court
Baronial Court will be held on Wednesday.  The schedule starts at 5pm and will be as follows:
-Pot Luck
-Baronial Court 
-Cynnabar's Got Talent
-Shopping

Pennsic Camp Tour
Their Excellencies will lead a Pennsic camp tour on the middle Sunday.

Pennsic Tents
If you have not done so please send your tent size to Straum as soon as possible. It's especially important this year because Straum reports that the Barony has its usual location, but we are compressed.  Space will be tight, but we will be ok.

Archery
Practice is held on Thursday's at Dillon's house from 5:30p until dark. The address is 330 West Clark road, Ypsilanti, MI 48198.

Award Recommendations
Suggestions are being taken for Baronial Awards at Pennsic and Kingdom awards at Grand Tourney. Please send your submissions to Their Excellencies.

Pentamere Regional Practice
The Barony of Cynnabar is hosted a fight practice on Tues, July 20 at Island Park.   

Kill and Grill
Baron Tairdelbach reports that we will hold our monthly tournament Sun, July 25, at Island Park.

Events

Baron Tairdelbach and many others reported that the Saline Celtic Fest went well.  The weather was sunny and hot. It did not rain. Many fighters, armored and rapier, attended. His Excellency Gregoire did an outstanding job as the MC, combining armored and rapier fighting styles into his narrative.  The audience was well-entertained and informed.  The Arts and Sciences area had many visitors also.  We received 35 emails from people interested in our group.  It was noted that the crowds grew larger as the afternoon progressed.

Old Business

Manchester Library Demo
Sat, Aug. 21, 12p-4p
912 City Rd
Manchester, Mi 48158

I know that attention is focused on preparing for Pennsic.  I would ask the Barony to keep in mind that it would be great to make a good showing at this event.  If it goes well there is potential to increase our numbers and have a say in scheduling if it happens again next year.

The following is the latest update:
Parking- The volunteers will park in the back.  The lot is fairly large and is located across the street from the site.
Water- A local merchant has been asked to donate 10 cases of bottled water.
Period Fables- Arin is supplying the info.
Manchester community fencers- There is one person who is interested in fencing with the SCA. He came to practice last week and plans to return.

Clinton Fall Festival
Sept 24-26
Clinton, MI

Baron Tairdelbach was approached about the Barony participating in this event.  There is nothing new to report except that it is the same weekend as Coronation.

Longbow Competition
Renaissance Festival- Holly, Mi
Sept 25-26

It was reported that Dillon said there is a $10.00 entry fee for anyone who wants to participate in the Longbow competition. Check the website-www.michrenfest.com for more info.  At the top of the website go to-- Special Events--contests--Sept 25/26--Longbow. 

U-M Recruiting
Festifall- Wed, Sept 8
Northfest- Tues, Sept 14

Jadwiga has registered the Barony for Festifall.  She is waiting for confirmation on Northfest. This is our best opportunity to recruit from the University of Michigan.  There will be a call for volunteers after Pennsic. 
It was suggested that the Mass Meeting for newcomers be held at the Michigan Union. Jadwiga will find out the best available date for room rental.  More info to come. 

Old List Field
APPROVED-The Seneschal reports that Weald Lake has agreed to the purchase price of $165.00 total for the the list field and the knight stands.  Selling the items together releases Cynnabar from our commitment at Richard's barn.  Richard is willing to store the items for Weald Lake.

Banking
The group was considering changing banks from the University of Michigan Credit Union to TCF Bank.  On further research it was discovered that it would cost the group $100.00 to set up an institutional account at TCF.  Also that bank is not nationwide. 

Ranthulfr submitted information about Midwest Financial Credit Union to the Exchequer.  This bank has many of the services that we need, plus they may merge which would increase the number of their local branches.  

The main issue is that the Kingdom Exchequer has to be a signer on our account. That person does not live in the area and our current bank will not except a notarized document from that person.

The group decided that more research is needed.

Armored Helmets
The order is confirmed. We are still waiting for delivery. The order is for one medium and one extra large helm from Ashcraft Baker.

Pennsic Arms Display
The Herald has received 33 entries. 

Big House Big Heart Charity Run
Oct, 2-3, 
University of Michigan Football Stadium

Registration before Aug 31 is $13/person.  Sign-up is on an individual basis. Contact Galen for more info.

Grand Tourney
Sat, Nov 20, 2010
Holy Cross Lutheran Church
30650 Six Mile Rd
Livonia, Mi 48152

Shoshana is preparing the Pale ad for submission on Tues, July 20.  Nothing else new to report.

Sun Shade
Baron Gregoire has nearly completed repairs to the Sun Shade.  He estimates he will need less than $50.00 to finish.  More info to come.

Sun Shade
Baron Tairdelbach researched and found high-wind stakes for $4.95 each plus shipping at an online army-navy store.  He reports that regular stakes are available for $2.25 each plus shipping from Falls Creek Sutlery.

The Baron proposes that the Barony purchase: 
12 high-wind stakes @ $4.95 each = $60.00  
20 regular stakes    @  $2.25 each = $45.00   
Shipping                                    = $33.75
                             Grand Total  =$138.75

A decision will be made on Mon, July 26

Open Positions
Jadwiga has expressed interest inthe Chronicler position.  Arin has expressed interest in the MOAS position.  The positions will remain open until after Pennsic.  If anyone is interested please contact the Seneschal.

Ypsilanti District Library Demo-Whittaker Road  
The group has chosen Sun, Oct 10, 2010, as a tentative date pending any scheduling conflicts with other SCA events.  More info to come.

Financial Policy
If the fundraiser is done by a group representing the Barony it goes to the general fund.  If the group needs an item.  They can bring the proposal to the group, hold a fundraiser to offset the costs of the item, then ask the Barony to help purchase the item if the fundraiser was not enough.

This policy has been in place since last year. 

New Meeting Site Tryout
The Corner Brewery
720 Norris Street
Ypsilanti, MI 48198
On the corner of Forest and Norris between River and Huron 2 blocks north of Cross Street.
734-480-2739 

The group will meet at the Corner Brewery on Mon, July 26 on a trial basis.  

Schedule:
7p-documentary on the 12th century 
8p-business meeting 

New

Open Position
Starting the first business meeting after Pennsic the position of recording the minutes of the meeting will be open.  If anyone is interested please contact the Seneschal.

Reimbursement
Aelfric spent $42.12 in refreshments for the group at Celtic Fest.  The Seneschal agreed to reimburse him.

Loaner Armored Equipment
Uillec asks that anyone interested in using the loaner equipment please contact him in advance of fight practice.  He has not been attending practice due to injuries.

Terpsichore
Aelfric reports that the St. Paul United Church of Christ in Saline has changed its policy on room use.  We will no longer be allowed to enter the Sanctuary and the small chapel.  Court will be moved to the main hall area downstairs.

Midrealm Tax Realignment
The Exchequer reports that for tax purposes the Midrealm will be incorporated by state. This is a paperwork issue.  The general populace will not notice any difference in their SCA life.

Pennsic Hiatus
There will be no workshops or business meetings during Pennsic.  
There will be no armored fight practice during Pennsic.
There will be no fencing practice Sun, Aug 8

Wassail  
This is an open call for an autocrat for Wassail.  The Seneschal would like to have one appointed by October.

Officer Reports

Chatelaine
Welcome letters have been sent to the 35 newcomers from the Celtic Fest and the 6 newcomers from fight practice recently.

Exchequer
Our bank balance is approximately- $5100.00

Chronicler
The Citadel is posted.  

Armored Marshal
-Still waiting for helms
-No armored practice during Pennsic 

Fencing Marshal
The new swords are working out well

Webminister
-Please let him know if you find any broken links
-The photo on the main page will be changing 

Herald
We miss Simcha and need her at the meetings

Moas
-Next week's workshop- movie on the 12th century
-Everyone is making Pennsic garb

Their Excellencies
We are still a Barony

Seneschal
Nothing new to report.

Meeting Adjourned
Amyon

Though I strive for accuracy, I apologize for any mistakes.

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