[Cynnabar] comping for events
dhoorn123 at comcast.net
Wed Sep 14 18:28:24 UTC 2011
Issues I perceive and my two centimes on each:
Quality of event Terpsichore is special in needing special people for
the event to succeed. Key Instructors can be similarly important to teaching
events. I think the criterion of Event Success should be written into
whatever policy. It is a budget item like the cost of food.
Fairness to all participants the policy must OBSERVABLY respect
everyone¹s effort. (Justice, to be done, must be seen to be done.) But
exceptional effort deserves exceptional consideration. Asking a musician to
play A LOT when they would rather be dancing is quite different from asking
a duke to come and do what dukes prefer to be doing. Further, asking someone
to do a specific thing is very different from an individual choosing
something on the list and doing it.
If you want to invite a celebrity (other than Royalty), ask for an earmarked
The two factors above are about whether the comp is needed by the event
enough to compensate for any perceived unfairness. Once that is decided, one
should consider the individual¹s situation. I would comp for:
an exceptional person coming a considerable distance
a person with needed services who cannot otherwise come
a professional performer whether or not an SCA member (E.G. Owain Phyfe)
From: Kevin Lemon <uillec1314 at gmail.com>
Date: Tue, 13 Sep 2011 21:18:04 -0400
To: Malachy von Ulm <malachy at pfrc.org>, <barony at cynnabar.org>
Subject: Re: [Cynnabar] Weekly Meeting Minutes for September 12, 2011
My thoughts and a question/comment.
I would like to see the Barony come up with a policy that is based on who,
not at which event certain people get comped.
I personally feel the only people that should be comped at an event is
royalty, out of respect.
In the past I (and I am not alone) have volunteered (the key word here is
VOLUNTEER) to help with feast, lunch tavern, gate, etc. More that once I
have been one of the first to arrive for set up and one of the last to leave
at the end of some very long days. I have never ask for or have I expected
for my site fee to be comped. For me to find out that some people are
getting their site fee comped (I don't know how else to say it) but it
smacks in the face that their time is more valuable than mine. But it not
about the money or time, I volunteer at events in the hopes that people
attending have a pleasant time, but mostly it's my way of helping to support
In another e-mail on the list there was mention of "reduced/comped site fee
for non-SCA members", I always thought there was a non member surcharge on
site fee's, why in the world would we comp them? To think that we are ask to
subsidize some SCA members site fee's let alone some "non-members" is well
On Tue, Sep 13, 2011 at 1:14 PM, Malachy von Ulm <malachy at pfrc.org> wrote:
> I didn't want to jump into the fray last night since the issue not only is
> one of passion but one of finance. I'll give my opinion here tersely with
> no hard feelings how any may choose to take it.
> On Tue, Sep 13, 2011 at 12:28:00PM -0400, Greg Less wrote:
>> > Either way, the issue stands that if a reduced site fee is being offered to
>> > some people who spend some or all of their day working, it should probably
>> > be offered to everyone who spends the some or all of the day working.
> Events should minimally break even. Most of the time, the desire is that
> the events bring in enough funds to permit the group to have operating
> capital for other projects.
> If it is the policy of the group to comp those who provide significant labor
> for the event, that in itself is a form of expense that must be accounted
> for. As an example, an event was proposed that had a $900 budget. If 25
> people pay $4 less each as a comp for their labor at an event that has a few
> hundred people coming, the event now needs to make up $200 somewhere.
> If it should become the case that gate fees must rise to cover this $200,
> are we doing anyone a favor? For small events, probably not. For larger
> events, the additional cost from the comp is easier to spread out.
> I am of the opinion that comping event labor is not something that makes for
> good policy. It may be appropriate situationally at large events. Even
> then, custom and culture may simply discourage it. My finances are not
> burdened by a site fee at this point. I am more likely to donate some
> additional funds to help an event have a gate fee that is low enough for
> those who have to "choose between their pizza dinner and an event". :-)
> I suspect many feel the same way.
> "Ancient nightmares. Archaic legends. Enigmatic dreams. All of it is true."
> Abney Park - All the Myths are True.
> Barony mailing list
> Barony at cynnabar.org
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