[Cynnabar] BoC Meeting Minutes for the 01/14/13 meeting

Tue Jan 15 07:11:09 CST 2013

I'm a dead man. Thank you Finn. 

Johannes

Sent from my iPhone

On Jan 14, 2013, at 11:59 PM, "Cynnabar Seneschal" <boc.seneschal at gmail.com> wrote:

> So, your illustrious Seneschal just realized that he tends to try to put something clever at the start of the meeting minutes as well. That means you, dear reader, get inflicted with double the amount of his attempts to be entertaining. So that can be around 60 times this year! I’ll leave it up to you to determine if that is a good thing or a bad thing.
>  
> So, if you were not at tonight’s business meeting, (the first of the year mind you!), you missed: Discussions! Food! Discussions! Drinks! Discussions! Laughter! And even more discussions (some of them even productive!)! I know that my written minutes below cannot hope to encompass the thrilling nature of being at a business meeting live, but put on some dramatic up-tempo music, grab a favorite drink of your choice and read on….
>  
> -Finn
> Seneschal
>  
> We had 20 super awesome people in attendance.
>  
> Event and Demo Reports
>  
> Nicola’s books holiday gift wrapping  –  More wrapping was done and we have received more donations (around $260 but exact figure to come later). Was a good time by those who helped and it is also noted that this is very good exposure for us as well.
>  
> Cynnabar Holiday Gift Exchange (Dec. 17th)  – Fun was had by all.
>  
> Pentamere 12th Night – Fun. Dancing. Singing. Nice classes.
>  
> Regular Event in Cleftlands – Good event.
>  
> Upcoming Baronial Events and Demos
>  
> Terpsichore (April. 6th, 2013)  – Still has some slots open for instructors.
>  
> St. Cecilia at the Tower Event (May 18th, 2013) – Check postings from Jadzia for details on for looking for interest in a Beginning Musician Bootcamp.
>  
>  
> Old Business
>  
> Muslin for costume shop budget proposal – Muslin has been delivered. Mistress Milisant would like to “add an official Thank You from the EMU Costume Shop for the donation of muslin”.
>  
> Thrown Weapons practice (proposal) – 3rd discussion of our 3 meeting discussion/approval process: (APPROVED!) It is being brought forth to the group to officially sponsor a thrown weapons practice for the Barony. The practices will be run by warranted thrown weapon marshals, however, we do not need an “official group marshal” for us to sponsor/support these practices. If Cynnabar agrees to support these practice, then they fall under the normal rules (and legal protection) as other SCA practices that are announced and supported be the group. No one had any objections to Cynnabar sponsoring these practices.
>  
> UoM Student group – From Birke: “I just got confirmed info from 10 students a couple days ago, so I'm going to try and get the group registered within a week or two. That being the case, Winterfest probably won't be happening.  Once we get the group registered, though, we can design flyers to post around the school and figure out a Mass Meeting day and post flyers everywhere for that.” Sir Gregoire noted that we have not done much recruiting in the past as we always seem to have to scramble to get enough student/signatures for the student group. This was also discussed at some recent meetings as well with one of the things to start being doing a coordinated effort of flyers and a mini-demo/mass meeting at one of the Thursday night fencing practices. As this should (will) be an ongoing effort, we will keep this on our meeting discussion agenda for the foreseeable future.
>  
> Fixing loaner leg armor (placeholder only, not under active discussion) –
>  
>  
>  
> New Business
>  
> Proposed event: Spring Revel (April 28th Sunday) – 1st discussion of our 3 meeting discussion/approval process. This is our annual Baronial Armored and Rapier Champion Tournament, potluck, revel held at Island Park. There is a $162 rental fee (which includes an alcohol permit) which we are looking to approve.
>  
> Proposed event: 12th night 2014 (Jan. 4th, 2014) – 1st discussion of our 3 meeting discussion/approval process. Baroness Giovanna has offered to be the Event Steward (Simcha has previously mentioned interest in being Event Steward as well, so Finn and Giovanna are following up with her too). We would consider using the same site as this year’s Pentamere 12th night, but alter the layout/function of things so the event flows better. One big advantage to this site is that site cost is based on number of people that show up as they take $4 for each person who comes in the door.  This means that even with low turnout we should not lost much (if any) money based on site rental fees. The other piece of the discussion was the date. No one had any issues with Jan 4th, 2014 either.  Sir Gregoire may be the Tomfoolery-o-crat. The full financial budget will be discussed/approved as a separate item. For now the group is looking to approve/support Cynnabar hosting Pentamere Regional 12th Night at the Hidden Springs Church in Howell, MI.
>  
> Proposed event: Grand Tournament (Nov. 16th) – 1st discussion of our 3 meeting discussion/approval process. Lady Godaeth has offered to be the Event Steward (along with Aeffe) for Grand Tournament this year. The proposal brought forth is for support for the site and date so we can get it on the Kingdom Calendar as soon as possible. The date proposed is Nov. 16th. No one had any objections to this date as it is clear on the Kingdom Calendar as of now. However, to ensure that we do not end up in conflict with other Pentamere Regional groups, Finn will contact the other group Seneschals to see if any of their group happen to be planning on events on that same date to make sure we are in the clear. The proposed site is the Liberty School in Saline, MI (same site as we hosted Coronation). Discussion was held about use and functionality of the site, including concerns over floor covering for fighting and space needs/utilization. Prices was also discussed. Part of that discussion is the conditional approval of spending up to $500 for the site deposit, as long as it is confirmed that it is fully refundable. No showstoppers were brought up. Godaeth will bring back a full budget proposal for a separate approval discussion/process. So for now, everyone seemed OK with Cynnabar looking to support this event site, date and deposit to hold the site.
>  
> Announcements
>  
> -          From Sir Gregoire: there can be 15-25 new people at practice. So if you can please show up to help.
> -          From Lady Godaeth: There are plans in the works for the opening of the archery range around the end of March or the beginning of April.
> -          From H.E. Tairdelbach: Fighter’s Retreat is scheduled for 30th. Check out his e-mail on this for more details
> -          From H.E. Tairdelbach: There will be a Fencers Dinner at the Classic Cup Café starting at 7:PM on Thursday, Feb. 7th.
> -          From Forester Grey: Shaft order going out soon.
> -          From Baroness Giovanna: Kelsey Museum trip set. Lots of fun. If you are planning on coming, please come early as it is also the same time another campus activity.
> -          From Lord Johannes: It’s someone’s birthday on this Wednesday. (Note: Johannes never said who.)
> -          From Lady Godaeth: “Don’t you dare!” (Looking and Johannes as he was making his announcement.)
> Note from the Seneschal: I’ll leave you, gentle reader, to draw your own conclusions from the above two announcements.
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