[Cynnabar] 2015 0413 BoC Meeting Minutes

Thu Apr 16 15:03:38 UTC 2015

Hello!

I loved how Gallup Park worked for us - maybe it isn't the best place for a
Revel, but definitely it would work well for practice - I met a lot of
great potential newcomers, and the exposure was fantastic.  Much more
beneficial from this standpoint than Island Park.

Although I thought it was great for the Revel too - because people could
see crafts, projects, talk about garb, etc.  Maybe a good demo/practice
space?

Just a few thoughts!

Thanks,
Giovanna

On Thu, Apr 16, 2015 at 11:00 AM, Greg Less via Barony <barony at cynnabar.org>
wrote:

> Hi All-
>
>    Technically, we should have line marshals for every fight, at every
> location, especially in public places, regardless of the traffic that comes
> through.
>
>    The opportunity to talk to the public and recruit more people to our
> Society far out-weighs the inconvenience associated with that. Honestly, we
> spend most of our time at practices talking anyways, why not include
> potential recruits in the conversation? Additionally, if we are moving
> business meetings to be co-located with fight practice, there will be
> plenty of people around to share in the conversation/recruiting duties.
>
>    While the location we were in on Sunday is perhaps not the most ideal
> for running 10 fights at once, or doing melee, there are other fields in
> the park with more open space.
>
>  Thanks,
> -Gregoire.
>
> On Thu, Apr 16, 2015 at 10:11 AM, Kell Carnahan <wyndsung at gmail.com>
> wrote:
>
>> I would argue strongly against moving fight practice to Gallup Park.  Not
>> only did I really agree with the statement in the minutes - that it felt
>> more like a demo, and I wanted it to be a revel, not a demo, as it feels
>> like I'm on display at a demo, which I don't like unless I'm specifically
>> in "demo mode" - but it's harder to hold a fight practice with so many
>> people walking around.  We had to be very careful whilst fighting to make
>> sure that bystanders didn't get hit.  In order to run a practice at such a
>> busy park, we would need to have at least one marshal watching the
>> perimeter, on top of people fighting.  We just don't have enough fighters
>> to do that every weekend, and it would be detrimental to Cynnabar rapier.
>> What if we only have two fencers, or four fencers, who want to pair off and
>> fight?  We wouldn't be able to at Gallup Park as we would at Island Park.
>> We're not going to set up a huge listfield each practice.  And the benefit
>> of fighting outside has always been the amount of space we have, so that
>> we're not restricted into a couple tiny listfields, as we are in the Union,
>> and as we would be at Gallup Park.  At Island Park, I have the space to set
>> up weird tournaments all over the grass, and I just don't see that
>> happening at Gallup as easily.
>>
>> So, no, please don't move fight practice.  It works really well at Island
>> Park.  There's enough space for lots of fighting (for a variety of pairs,
>> tournaments, and melee games), good pathways for movement of pedestrians
>> around us, and we don't need to have marshals constantly on guard for
>> disasters.
>>
>> ~Birke die Jaegerin
>> Rapier Marshal
>> Former Cynnabar Rapier Champion
>> Pentamere Rapier Executive Officer of the Dragon Army
>> Order of the Cavendish Knot
>>
>> On Thu, Apr 16, 2015 at 9:18 AM, Greg Less via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> As a counter-point to the argument that there were too many people to
>>> talk to... we never get anyone to talk to at Island Park. Not people who
>>> are serious enough to take a flyer and come back, anyways. I think being in
>>> a more visible spot can only help us with recruitment.
>>>
>>> If we don't want to talk to members of the public, that's perfect easy
>>> to do, even in a crowded location. Just don't make eye contact - I didn't
>>> speak to a single member of the public all day Sunday.
>>>
>>> I would suggest that we consider moving our summer fight practice to
>>> Gallup Park instead of Island Park.
>>>
>>> -Gregoire.
>>>
>>> On Wed, Apr 15, 2015 at 9:27 AM, John Wilkerson via Barony <
>>> barony at cynnabar.org> wrote:
>>>
>>>>  Wow, minutes before Sunday? Mind blown.
>>>>
>>>>
>>>> On 4/15/2015 8:26 AM, Cynnabar Seneschal via Barony wrote:
>>>>
>>>>   Text of minutes is below. If you prefer you may download the
>>>> attached PDF to read and save these minutes.
>>>>  In service,
>>>>  Kay of Tre Asterium
>>>>
>>>> 2015 0414 Barony of Cynnabar AGENDA                 7:00PM
>>>>
>>>> Location:  Classic Cup Café   4389 Jackson Rd Ann Arbor, MI 48103-1831
>>>>
>>>>
>>>>
>>>> *Event and Demo Reports*
>>>>
>>>> *Spring Revel (April 12th, 2015) – *
>>>>
>>>> It was great! But that site meant, “an awful lot of people to talk to…”
>>>> No “alone together” time for the group.  Maybe Gallup Park is better
>>>> for Demos, and Island Lake park is best for gatherings of the barony and
>>>> for the barony.
>>>>
>>>> It Takes My Chile to Raze a Village (April 11, 2015) Ciarra went “as a
>>>> parent” with a Loaner Child.  Lots of fun, lots to do.
>>>>
>>>> Day of Range Weapons (April 11, 2015) Gavriel saw all sorts of siege
>>>> and field weaponry, in a relaxed setting.  He commends the event to
>>>> everyone.
>>>>
>>>> *Words from **Their Excellencies Ermenrich and Kasha of Cynnabar:*
>>>>
>>>> War Points have been announced.  If you are planning on any volunteer
>>>> activities at Pennsic War please do some of them on the Tuesday Wednesday
>>>> and Thursday of War Week for the Volunteer war point.
>>>>
>>>> *Upcoming Baronial Events and Demos*
>>>>
>>>> *St. Cecilia at the Tower (April 24th - 26th, 2015) –*
>>>>
>>>> HRH Arabella is confirmed as attending.  We need retainers, guards for
>>>> her presence and room.  Also seeking contributions for gifts to the
>>>> Princess.  If you are interested in providing food for the Royalty
>>>> room she is more interested in proteins than carbs; so Meat and Cheese
>>>> before bread.
>>>>
>>>> *Demo: Penguicon (April 25th or 26th, 2015) – *No Report, on track
>>>>
>>>> *Spring Crown Tournament (May 23rd and 24th, 2015) – Daye reports:  *A
>>>> meeting happened Sunday.  Event team is seeking a Parking Coordinator.
>>>> A Coordinator is also needed for ht Kingdom A&S Judge’s Lunch on
>>>> Saturday.  If interested in either position please contact Mistress
>>>> Arina or Mistress Claire.  A list of volunteer positions will be
>>>> posted soon.  The hope is that we the people of Cynnabar will fill all
>>>> the Work positions and leave the posts of Honor, like Retainer and Royalty
>>>> Guard to visiting volunteers.
>>>>
>>>> *Saline Celtic Festival (July 11, 2015) -* $75 budget for snacks/
>>>> beverages.  Art and Daye are on track.
>>>>
>>>> *Grand Day of Tournaments (Saturday November 7th, 2015) – No* report.
>>>>
>>>> *Old Business*
>>>>
>>>> *Armored and Fencing Practice* could be at the Union 4/26 if the
>>>> weather is not fine.  Otherwise that is the last reserved date.  SEE
>>>> the first Item of New business- related.
>>>>
>>>> *Budget item: Fabric and materials for making gift for Shadowed Stars
>>>> Baronial Investiture ($200 budget) – *HE Ermenrich would like to make
>>>> a gift from Cynnabar to the new Barony being created, Shadowed Stars. A
>>>> gift of baronial baldrics we can make for them to help them out
>>>> establishing their identity seems appropriate. This request is for
>>>> purchasing the materials for making as many baldrics as we can for that
>>>> price. This is the 3rd of our 3 meeting discussion/approval process.
>>>> *APPROVED.*
>>>>
>>>> Planning is in progress. Kay suggested contacting Duchess AnneMarie if
>>>> a stencil is desired.  She is an expert in this art.
>>>>
>>>> *Budget item: Archery supplies, general refreshing of used items ($200
>>>> budget) – *Forrest Grey would like the Barony to buy general
>>>> refurbishment/supplies for the archery community (targets, ropes,
>>>> backstops, etc.)  This is the 3rd of our 3 meeting discussion/approval
>>>> process. No new information tonight. *APPROVED.*
>>>>
>>>> *New Business*
>>>>
>>>> *Exchequer Business:*
>>>>
>>>> 1.      Barony *needs to order new checks ASAP*. Cost will be about
>>>> $150.00.  Order will be put in as soon as Item 2 is accomplished. *1st
>>>> of 3 meetings to approve*.
>>>>
>>>> 2.      To do the check order The *Barony now is required to have an
>>>> address* to go on the Checks.  Therefore we should rent a Post office
>>>> Box.  For $56.00 per year we can have a box at the Stadium Ave. Post
>>>> Office.  *1st of 3 meetings* *to approve.*  And all this must be done
>>>> in haste because…
>>>>
>>>> 3.      *We need a New Exchequer by May 1*.  Ben is resigning.  Soon
>>>> he will be leaving the Barony for a new job on the west side of the state.
>>>> *If you are interested in being Cynnabar’s Exchequer* please get in
>>>> touch with Ben or Kay.  Plan to provide a letter or resume that shows
>>>> some experience handling money or other hazardous materials, and a record
>>>> of reliability with reports, or similar activities.  Aaron is Drop
>>>> Dead Deputy, but does not wish to step into the position permanently.
>>>>
>>>> *PROGRESS Report:*  As of Tuesday the Post Office Box has been rented,
>>>> so Checks may be ordered.
>>>>
>>>> *Future Meeting Planning:*  Shall the Barony meet once a month on
>>>> Sunday afternoon after Fighting Practice, at the Michigan Union/ Island
>>>> Park?  *1st of 3 meetings* *to approve.*
>>>>
>>>> A test of this plan will take place on April 19.  This will be an
>>>> Extra Special Meeting, because it will include discussion of why the group
>>>> may wish to leave the Classic Cup Café.  The usual Monday Meeting will
>>>> be held on April 20.
>>>>
>>>> HOW will this work?  Intersperse Business and Feats of Arms?  Hold the
>>>> fun business like Event Reports before the combatants are done, and do
>>>> Serious Business after practices end?
>>>>
>>>> *Crown Lunch Tavern Proposal:  Ms. Arina de Traentorp – Budget $2000*
>>>> to feed 500 lunches over two days.  Includes $70 to rent St Paul’s
>>>> Church / Saline Kitchen for 2 evenings for prep work.  Proposal is
>>>> appended at the end of the MINUTES.
>>>>
>>>> *Reprint Social Cards and Fliers: $50* for Paper and Printing. Daye
>>>> will organize.  *1st of 3 meetings* *to approve.*  The flyers will get
>>>> printed when permissions for all in the new baronial photo have been
>>>> gathered.  Genoveva? Is going to arrange for that to happen
>>>> electronically.  It is a Society requirement that permissions be
>>>> gathered.
>>>>
>>>> Next year we should have a clipboard on site.
>>>>
>>>> *Other Group Discussion*
>>>>
>>>>
>>>>
>>>> *Status check on Approved Budget Items:*
>>>>
>>>> *List upgrades* – Progressing
>>>>
>>>> *Fabric for making new fighter tabards* – No report
>>>>
>>>> *Screens for t-shirts* – Done, shirts are being delivered.  Item
>>>> removed from future agendas
>>>>
>>>> *Youth box* – Painting will happen soon.
>>>>
>>>> *New biz cards* – Progressing.
>>>>
>>>> *Baronial Ballista *– No news
>>>>
>>>> *Budget item: Baronial floor covering ($95 budget) – *Approved earlier
>>>> in meeting.
>>>>
>>>> *Announcements*
>>>>
>>>> *Terpsichore Planning:*  Ciarra is planning to start the planning on
>>>> Terpsichore 2016 in June.  If you want to be on part of that effort
>>>> contact her.  If you are considering an event proposal of your own,
>>>> you now know when the topic may next come up.
>>>>
>>>>
>>>>
>>>> Appendix:  *Budget proposal for the double lunch tavern at Crown
>>>> Tournament 2015. *
>>>>
>>>> Head of tavern: Arina de Traentorp /Ann Asplund with Heilve of
>>>> Cynnabar/Heather Sauntry.
>>>>
>>>> Projected numbers of servings: 250 per day
>>>>
>>>> Total number of servings for which this budget is for: 500
>>>>
>>>> Menu for both days:  Meal deal
>>>>
>>>> Stew/Main dish + bread and butter (3USD)
>>>>
>>>> Dessert - a cookie/cake (1 USD)
>>>>
>>>> Drink - soda, lemonade and bottled water (50 Cents)
>>>>
>>>> A hot drink bar with coffee and tea will be available all day during
>>>> both days, with a price of 50 Cents apiece.
>>>>
>>>> The meal deal will be sold for $4 USD, meal tavern tickets will be used.
>>>>
>>>> I am hereby requesting the following money for the tavern:
>>>>
>>>> 500 portions x 3.30 (price of making meal taken from Grand day of
>>>> Tournaments) = 1668 USD
>>>>
>>>> Rental of church kitchen for food preparation during Thursday and
>>>> Friday = 70 USD
>>>>
>>>> Additional money to purchase aluminum pans and other materials for
>>>> serving = 100 USD
>>>>
>>>> Printing costs for signs and tavern tickets = 50 USD
>>>>
>>>> Emergency food for possible needed replenishment during the event = 200
>>>> USD
>>>>
>>>> *Total budget requested = 2088 USD*
>>>>
>>>> The goal is to spend less than the total requested budget. The cost per
>>>> meal will be lower due to the simplified dessert and the no fruit option.
>>>> With the set budget the breakeven point is 522 meal deals at 4 USD apiece,
>>>> but due to the nature of the event, we will most likely make it up earlier
>>>> due to sales of soda and/or coffee.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
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>>>
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>>
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