[Cynnabar] Meeting Location

Wed Aug 12 20:14:11 UTC 2015

Hattie:

I assume the group needs to come to an agreement that Pierpont Commons
sounds like a place to go, which I imagine would happen either this week by
email or next week at Monday's meeting.  Perhaps just check out
availability of the rooms for now, on Mondays from 7-9 pm, to see when it's
possible to start meetings there, if people decide we should try it.

NC43 is the number of the free evening parking lot closest to Pierpont
Commons, not a room.

Looking at the rooms in Pierpont (everyone can look at their specs easily
here: http://uunions.umich.edu/pierpont/rooms/639) that are available for
student use free of charge and are about the right size:

-* Boulevard Room, North East Room, and South East Room*: all of really
nice size for meetings plus activities (~900 sq feet).  All have 10 ft
ceilings (good for martial demonstrations) and are on the upper floor, so
can probably use them interchangeably if Mondays aren't all free at one of
them.
- *Center Room:* a little smaller (20x29), but still a fine size for
meetings
- *Corner Room:* 13 x 14: probably too small
- *Executive Suite:* not exactly a room, but an alcove... might work okay,
though.
-* East Room*: costs us money - nope!

So I would look into the availability in the Boulevard Room, NE Room, or SE
Room (pick one randomly, or ask which one has the most availability on
Mondays 7-9 pm).  If none of those are free, check the Center Room.  Then
maybe the Executive Suite or Corner Room, but maybe not.

Also, we don't have meetings the first Monday of every month - just the
others.  First Monday is Herald's Night.

Feel free to chime in if anyone has other ideas.

~Birke

On Wed, Aug 12, 2015 at 3:46 PM, Hattie Knapp <heknapp42 at gmail.com> wrote:

> So the good news is that we're all set and registered. I'm in the process
> of reserving the rooms right now, what date does the Mondays at 7:00 start?
> Also do we want the NC43 room in Pierpont, or a different one?
> Hattie
>
> On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan <wyndsung at gmail.com> wrote:
>
>> University of Michigan policies (at least, as of last December, when I
>> stopped being the person to reserve rooms):  12 rooms per building per
>> semester.
>>
>> We currently use the Michigan Union for the mass meeting and fight
>> practices, and the League for dance practices.  Dance practices were held
>> in Pierpont Commons, on North Campus, until Pierpont had a ton of
>> construction all last summer and we moved it to the League.  I imagine that
>> construction was finished last fall.
>>
>> We could use Pierpont Commons for meeting spaces throughout the entire
>> year.  Pierpont Commons, being smaller than the Union and the League, only
>> allows clubs to register rooms out as far in advance as the clubs are
>> registered (the Union and the League lets us do this over a year in
>> advance, which I would do to make sure we got the prime locations we
>> wanted).  This just means that Hattie (our current room register person)
>> would have to make sure to re-register the student club as early as
>> possible during the summer months, so that we could try and get room space
>> past September 30 (when student clubs end if they aren't re-registered
>> every year).  As long as I did this early enough in the summer, I
>> registered dance practice without much problem.  The website where one
>> checks room space changed (I just checked), and I can no longer access it
>> (it's no longer open to the public, how annoying), so I have no idea if
>> there is Monday evening space available starting next month.  But it may be
>> a good option going forward in the future, and Hattie could find out what
>> availability there is with a quick phone call.
>>
>> Parking is usually the issue cited when wondering about using University
>> rooms.  There is a lot available within a couple blocks walk to Pierpont
>> Commons that is only enforced until 5 pm: Lot NC43 on the map (
>> http://pts.umich.edu/maps/north_medical.pdf).  Here is the website of
>> enforcement, if you're curious about when the other lots are enforced:
>> http://pts.umich.edu/parking/enforcement-nc.php.  For example, the lot a
>> little closer to Pierpont, NC27, is enforced until 8 pm and wouldn't suit
>> our purposes.  NC43 is a pretty short walk, though, and it would mean a
>> meeting place that fits most other criteria listed.
>>
>>
>>    - *Availability on Monday evenings from 7:00-9:00 pm*: might not be
>>    available this semester (if already booked), but could be arranged for
>>    future semesters.  Hattie needs to call and ask.  The semester hasn't
>>    started, so maybe there's space for us still.
>>    - *Space for up to 25 people to sit together*: Yes
>>    - *No charge (or low cost) for us to use*: Yes - as long as we keep
>>    the student club going, which is why Festifall (and Northfest... aren't we
>>    also doing Northfest???) is so important!
>>    - *Quiet atmosphere where everyone can hear:* Yes
>>    - *Convenient parking:* Fairly close by for free
>>    - *Central location in Cynnabar:* Yes
>>    - *Food and drink (for those who otherwise don't have a chance to eat
>>    after work):* No.  Or, at least, not openly.  We're officially not
>>    allowed to bring in outside food and drink, because the University likes to
>>    make people use their catering, which costs money.
>>    - *No pressure on anyone to spend money:* Yes
>>
>> I support going back to meeting on campus, as soon as we can get the room
>> space available.  It's nice not to have the pressure to spend money, and
>> being on campus means we have more flexibility with the room space to hold
>> workshops and whatnot that don't fit well in a restaurant.  It's also
>> quiet.  But I also don't go to many meetings myself, so others' opinions
>> should probably hold more weight than my own.
>>
>> Hattie just emailed me a couple days ago that she was re-registering the
>> club, which I imagine went smoothly (it's not hard, as long as you have the
>> 10 students and 3 authorized signers already confirmed).  She'll have to
>> make a phone call about current Monday evening availability of rooms,
>> and/or log into the online system to find that out.  (Hattie: Here's the
>> website with contact info and room info about reserving rooms at Pierpont
>> Commons: http://uunions.umich.edu/pierpont/meeting/events).
>>
>> That's what I know.  Feel free to ask me any questions about concerns I
>> didn't cover.
>> ~Birke
>> 4 years of UM Room Reserving Experience :)
>>
>>
>> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes Robbertszoon via
>>> Barony wrote:
>>> > We seem to be getting further from Ann Arbor/Ypsilanti. What about EMU
>>> or a restaurant in Ypsilanti (not the Corner too loud Brewery)? I thought
>>> we wanted it accessible to students. I love the idea if having workshops
>>> again.
>>> >
>>>
>>> To give an idea about at least one venue's non-free costs:
>>>
>>> http://ytown.org/index.php/community-center-rentals
>>>
>>> What is somewhat perverse is that renting a wallyball room would fit the
>>> entire meeting comfortably for almost no cost.
>>>
>>> I'm shy on time to followup and speak with people about possible
>>> discounts,
>>> but it might be worth someone's time to call ytown and see if they have
>>> either some sort of discount structure for non-profits or venue
>>> recommendations.  (Including squatting in their court for two hours.)
>>>
>>> --
>>> Malachy
>>>
>>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All of it is
>>> true."
>>> Abney Park - All the Myths are True.
>>> _______________________________________________
>>> Barony mailing list
>>> Barony at cynnabar.org
>>> http://lists.cynnabar.org/listinfo/barony
>>>
>>
>>
>
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