[Cynnabar] Meeting Location

Wed Aug 12 19:36:15 UTC 2015

+1 to everything Birke said.

Aaron Drummond

On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan via Barony <
barony at cynnabar.org> wrote:

> University of Michigan policies (at least, as of last December, when I
> stopped being the person to reserve rooms):  12 rooms per building per
> semester.
>
> We currently use the Michigan Union for the mass meeting and fight
> practices, and the League for dance practices.  Dance practices were held
> in Pierpont Commons, on North Campus, until Pierpont had a ton of
> construction all last summer and we moved it to the League.  I imagine that
> construction was finished last fall.
>
> We could use Pierpont Commons for meeting spaces throughout the entire
> year.  Pierpont Commons, being smaller than the Union and the League, only
> allows clubs to register rooms out as far in advance as the clubs are
> registered (the Union and the League lets us do this over a year in
> advance, which I would do to make sure we got the prime locations we
> wanted).  This just means that Hattie (our current room register person)
> would have to make sure to re-register the student club as early as
> possible during the summer months, so that we could try and get room space
> past September 30 (when student clubs end if they aren't re-registered
> every year).  As long as I did this early enough in the summer, I
> registered dance practice without much problem.  The website where one
> checks room space changed (I just checked), and I can no longer access it
> (it's no longer open to the public, how annoying), so I have no idea if
> there is Monday evening space available starting next month.  But it may be
> a good option going forward in the future, and Hattie could find out what
> availability there is with a quick phone call.
>
> Parking is usually the issue cited when wondering about using University
> rooms.  There is a lot available within a couple blocks walk to Pierpont
> Commons that is only enforced until 5 pm: Lot NC43 on the map (
> http://pts.umich.edu/maps/north_medical.pdf).  Here is the website of
> enforcement, if you're curious about when the other lots are enforced:
> http://pts.umich.edu/parking/enforcement-nc.php.  For example, the lot a
> little closer to Pierpont, NC27, is enforced until 8 pm and wouldn't suit
> our purposes.  NC43 is a pretty short walk, though, and it would mean a
> meeting place that fits most other criteria listed.
>
>
>    - *Availability on Monday evenings from 7:00-9:00 pm*: might not be
>    available this semester (if already booked), but could be arranged for
>    future semesters.  Hattie needs to call and ask.  The semester hasn't
>    started, so maybe there's space for us still.
>    - *Space for up to 25 people to sit together*: Yes
>    - *No charge (or low cost) for us to use*: Yes - as long as we keep
>    the student club going, which is why Festifall (and Northfest... aren't we
>    also doing Northfest???) is so important!
>    - *Quiet atmosphere where everyone can hear:* Yes
>    - *Convenient parking:* Fairly close by for free
>    - *Central location in Cynnabar:* Yes
>    - *Food and drink (for those who otherwise don't have a chance to eat
>    after work):* No.  Or, at least, not openly.  We're officially not
>    allowed to bring in outside food and drink, because the University likes to
>    make people use their catering, which costs money.
>    - *No pressure on anyone to spend money:* Yes
>
> I support going back to meeting on campus, as soon as we can get the room
> space available.  It's nice not to have the pressure to spend money, and
> being on campus means we have more flexibility with the room space to hold
> workshops and whatnot that don't fit well in a restaurant.  It's also
> quiet.  But I also don't go to many meetings myself, so others' opinions
> should probably hold more weight than my own.
>
> Hattie just emailed me a couple days ago that she was re-registering the
> club, which I imagine went smoothly (it's not hard, as long as you have the
> 10 students and 3 authorized signers already confirmed).  She'll have to
> make a phone call about current Monday evening availability of rooms,
> and/or log into the online system to find that out.  (Hattie: Here's the
> website with contact info and room info about reserving rooms at Pierpont
> Commons: http://uunions.umich.edu/pierpont/meeting/events).
>
> That's what I know.  Feel free to ask me any questions about concerns I
> didn't cover.
> ~Birke
> 4 years of UM Room Reserving Experience :)
>
>
> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
> barony at cynnabar.org> wrote:
>
>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes Robbertszoon via
>> Barony wrote:
>> > We seem to be getting further from Ann Arbor/Ypsilanti. What about EMU
>> or a restaurant in Ypsilanti (not the Corner too loud Brewery)? I thought
>> we wanted it accessible to students. I love the idea if having workshops
>> again.
>> >
>>
>> To give an idea about at least one venue's non-free costs:
>>
>> http://ytown.org/index.php/community-center-rentals
>>
>> What is somewhat perverse is that renting a wallyball room would fit the
>> entire meeting comfortably for almost no cost.
>>
>> I'm shy on time to followup and speak with people about possible
>> discounts,
>> but it might be worth someone's time to call ytown and see if they have
>> either some sort of discount structure for non-profits or venue
>> recommendations.  (Including squatting in their court for two hours.)
>>
>> --
>> Malachy
>>
>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All of it is
>> true."
>> Abney Park - All the Myths are True.
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>
>
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