[Cynnabar] Meeting Location

Wed Aug 12 20:54:29 UTC 2015

We hold meetings the 2nd, 3rd, and 4th Mondays.

On Wed, Aug 12, 2015 at 4:49 PM, Hattie Knapp <heknapp42 at gmail.com> wrote:

> As long as we cancel a week before there shouldn't be any penalties.
> Just so I'm clear, second Monday of every month from 7-9 pm is when we
> need the rooms, yes?
>
> On Wed, Aug 12, 2015 at 4:31 PM, Matt Lagemann <malagemann at gmail.com>
> wrote:
>
>> What is the penalty for cancelling?  If we reserve these rooms now to
>> ensure we have them and then the group decides this is not the place we
>> want to meet, are we OK to cancel them?
>>
>> Ermenrich
>>
>> On Wed, Aug 12, 2015 at 4:14 PM, Kell Carnahan via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> Hattie:
>>>
>>> I assume the group needs to come to an agreement that Pierpont Commons
>>> sounds like a place to go, which I imagine would happen either this week by
>>> email or next week at Monday's meeting.  Perhaps just check out
>>> availability of the rooms for now, on Mondays from 7-9 pm, to see when it's
>>> possible to start meetings there, if people decide we should try it.
>>>
>>> NC43 is the number of the free evening parking lot closest to Pierpont
>>> Commons, not a room.
>>>
>>> Looking at the rooms in Pierpont (everyone can look at their specs
>>> easily here: http://uunions.umich.edu/pierpont/rooms/639) that are
>>> available for student use free of charge and are about the right size:
>>>
>>> -* Boulevard Room, North East Room, and South East Room*: all of really
>>> nice size for meetings plus activities (~900 sq feet).  All have 10 ft
>>> ceilings (good for martial demonstrations) and are on the upper floor, so
>>> can probably use them interchangeably if Mondays aren't all free at one of
>>> them.
>>> - *Center Room:* a little smaller (20x29), but still a fine size for
>>> meetings
>>> - *Corner Room:* 13 x 14: probably too small
>>> - *Executive Suite:* not exactly a room, but an alcove... might work
>>> okay, though.
>>> -* East Room*: costs us money - nope!
>>>
>>> So I would look into the availability in the Boulevard Room, NE Room, or
>>> SE Room (pick one randomly, or ask which one has the most availability on
>>> Mondays 7-9 pm).  If none of those are free, check the Center Room.  Then
>>> maybe the Executive Suite or Corner Room, but maybe not.
>>>
>>> Also, we don't have meetings the first Monday of every month - just the
>>> others.  First Monday is Herald's Night.
>>>
>>> Feel free to chime in if anyone has other ideas.
>>>
>>> ~Birke
>>>
>>>
>>> On Wed, Aug 12, 2015 at 3:46 PM, Hattie Knapp <heknapp42 at gmail.com>
>>> wrote:
>>>
>>>> So the good news is that we're all set and registered. I'm in the
>>>> process of reserving the rooms right now, what date does the Mondays at
>>>> 7:00 start? Also do we want the NC43 room in Pierpont, or a different one?
>>>> Hattie
>>>>
>>>> On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan <wyndsung at gmail.com>
>>>> wrote:
>>>>
>>>>> University of Michigan policies (at least, as of last December, when I
>>>>> stopped being the person to reserve rooms):  12 rooms per building per
>>>>> semester.
>>>>>
>>>>> We currently use the Michigan Union for the mass meeting and fight
>>>>> practices, and the League for dance practices.  Dance practices were held
>>>>> in Pierpont Commons, on North Campus, until Pierpont had a ton of
>>>>> construction all last summer and we moved it to the League.  I imagine that
>>>>> construction was finished last fall.
>>>>>
>>>>> We could use Pierpont Commons for meeting spaces throughout the entire
>>>>> year.  Pierpont Commons, being smaller than the Union and the League, only
>>>>> allows clubs to register rooms out as far in advance as the clubs are
>>>>> registered (the Union and the League lets us do this over a year in
>>>>> advance, which I would do to make sure we got the prime locations we
>>>>> wanted).  This just means that Hattie (our current room register person)
>>>>> would have to make sure to re-register the student club as early as
>>>>> possible during the summer months, so that we could try and get room space
>>>>> past September 30 (when student clubs end if they aren't re-registered
>>>>> every year).  As long as I did this early enough in the summer, I
>>>>> registered dance practice without much problem.  The website where one
>>>>> checks room space changed (I just checked), and I can no longer access it
>>>>> (it's no longer open to the public, how annoying), so I have no idea if
>>>>> there is Monday evening space available starting next month.  But it may be
>>>>> a good option going forward in the future, and Hattie could find out what
>>>>> availability there is with a quick phone call.
>>>>>
>>>>> Parking is usually the issue cited when wondering about using
>>>>> University rooms.  There is a lot available within a couple blocks walk to
>>>>> Pierpont Commons that is only enforced until 5 pm: Lot NC43 on the map (
>>>>> http://pts.umich.edu/maps/north_medical.pdf).  Here is the website of
>>>>> enforcement, if you're curious about when the other lots are enforced:
>>>>> http://pts.umich.edu/parking/enforcement-nc.php.  For example, the
>>>>> lot a little closer to Pierpont, NC27, is enforced until 8 pm and wouldn't
>>>>> suit our purposes.  NC43 is a pretty short walk, though, and it would mean
>>>>> a meeting place that fits most other criteria listed.
>>>>>
>>>>>
>>>>>    - *Availability on Monday evenings from 7:00-9:00 pm*: might not
>>>>>    be available this semester (if already booked), but could be arranged for
>>>>>    future semesters.  Hattie needs to call and ask.  The semester hasn't
>>>>>    started, so maybe there's space for us still.
>>>>>    - *Space for up to 25 people to sit together*: Yes
>>>>>    - *No charge (or low cost) for us to use*: Yes - as long as we
>>>>>    keep the student club going, which is why Festifall (and Northfest...
>>>>>    aren't we also doing Northfest???) is so important!
>>>>>    - *Quiet atmosphere where everyone can hear:* Yes
>>>>>    - *Convenient parking:* Fairly close by for free
>>>>>    - *Central location in Cynnabar:* Yes
>>>>>    - *Food and drink (for those who otherwise don't have a chance to
>>>>>    eat after work):* No.  Or, at least, not openly.  We're officially
>>>>>    not allowed to bring in outside food and drink, because the University
>>>>>    likes to make people use their catering, which costs money.
>>>>>    - *No pressure on anyone to spend money:* Yes
>>>>>
>>>>> I support going back to meeting on campus, as soon as we can get the
>>>>> room space available.  It's nice not to have the pressure to spend money,
>>>>> and being on campus means we have more flexibility with the room space to
>>>>> hold workshops and whatnot that don't fit well in a restaurant.  It's also
>>>>> quiet.  But I also don't go to many meetings myself, so others' opinions
>>>>> should probably hold more weight than my own.
>>>>>
>>>>> Hattie just emailed me a couple days ago that she was re-registering
>>>>> the club, which I imagine went smoothly (it's not hard, as long as you have
>>>>> the 10 students and 3 authorized signers already confirmed).  She'll have
>>>>> to make a phone call about current Monday evening availability of rooms,
>>>>> and/or log into the online system to find that out.  (Hattie: Here's the
>>>>> website with contact info and room info about reserving rooms at Pierpont
>>>>> Commons: http://uunions.umich.edu/pierpont/meeting/events).
>>>>>
>>>>> That's what I know.  Feel free to ask me any questions about concerns
>>>>> I didn't cover.
>>>>> ~Birke
>>>>> 4 years of UM Room Reserving Experience :)
>>>>>
>>>>>
>>>>> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
>>>>> barony at cynnabar.org> wrote:
>>>>>
>>>>>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes Robbertszoon via
>>>>>> Barony wrote:
>>>>>> > We seem to be getting further from Ann Arbor/Ypsilanti. What about
>>>>>> EMU or a restaurant in Ypsilanti (not the Corner too loud Brewery)? I
>>>>>> thought we wanted it accessible to students. I love the idea if having
>>>>>> workshops again.
>>>>>> >
>>>>>>
>>>>>> To give an idea about at least one venue's non-free costs:
>>>>>>
>>>>>> http://ytown.org/index.php/community-center-rentals
>>>>>>
>>>>>> What is somewhat perverse is that renting a wallyball room would fit
>>>>>> the
>>>>>> entire meeting comfortably for almost no cost.
>>>>>>
>>>>>> I'm shy on time to followup and speak with people about possible
>>>>>> discounts,
>>>>>> but it might be worth someone's time to call ytown and see if they
>>>>>> have
>>>>>> either some sort of discount structure for non-profits or venue
>>>>>> recommendations.  (Including squatting in their court for two hours.)
>>>>>>
>>>>>> --
>>>>>> Malachy
>>>>>>
>>>>>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All of it is
>>>>>> true."
>>>>>> Abney Park - All the Myths are True.
>>>>>> _______________________________________________
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>>>>>> Barony at cynnabar.org
>>>>>> http://lists.cynnabar.org/listinfo/barony
>>>>>>
>>>>>
>>>>>
>>>>
>>>
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>>>
>>
>
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