[Cynnabar] Meeting Location

Wed Aug 12 21:03:46 UTC 2015

When I started attending meetings, we met twice a month in the league. One week at the Corner Brewery and one week was Heralds Night. I do hate parking downtown by the league.

On August 12, 2015 4:54:29 PM EDT, Matt Lagemann via Barony <barony at cynnabar.org> wrote:
>We hold meetings the 2nd, 3rd, and 4th Mondays.
>
>On Wed, Aug 12, 2015 at 4:49 PM, Hattie Knapp <heknapp42 at gmail.com>
>wrote:
>
>> As long as we cancel a week before there shouldn't be any penalties.
>> Just so I'm clear, second Monday of every month from 7-9 pm is when
>we
>> need the rooms, yes?
>>
>> On Wed, Aug 12, 2015 at 4:31 PM, Matt Lagemann <malagemann at gmail.com>
>> wrote:
>>
>>> What is the penalty for cancelling?  If we reserve these rooms now
>to
>>> ensure we have them and then the group decides this is not the place
>we
>>> want to meet, are we OK to cancel them?
>>>
>>> Ermenrich
>>>
>>> On Wed, Aug 12, 2015 at 4:14 PM, Kell Carnahan via Barony <
>>> barony at cynnabar.org> wrote:
>>>
>>>> Hattie:
>>>>
>>>> I assume the group needs to come to an agreement that Pierpont
>Commons
>>>> sounds like a place to go, which I imagine would happen either this
>week by
>>>> email or next week at Monday's meeting.  Perhaps just check out
>>>> availability of the rooms for now, on Mondays from 7-9 pm, to see
>when it's
>>>> possible to start meetings there, if people decide we should try
>it.
>>>>
>>>> NC43 is the number of the free evening parking lot closest to
>Pierpont
>>>> Commons, not a room.
>>>>
>>>> Looking at the rooms in Pierpont (everyone can look at their specs
>>>> easily here: http://uunions.umich.edu/pierpont/rooms/639) that are
>>>> available for student use free of charge and are about the right
>size:
>>>>
>>>> -* Boulevard Room, North East Room, and South East Room*: all of
>really
>>>> nice size for meetings plus activities (~900 sq feet).  All have 10
>ft
>>>> ceilings (good for martial demonstrations) and are on the upper
>floor, so
>>>> can probably use them interchangeably if Mondays aren't all free at
>one of
>>>> them.
>>>> - *Center Room:* a little smaller (20x29), but still a fine size
>for
>>>> meetings
>>>> - *Corner Room:* 13 x 14: probably too small
>>>> - *Executive Suite:* not exactly a room, but an alcove... might
>work
>>>> okay, though.
>>>> -* East Room*: costs us money - nope!
>>>>
>>>> So I would look into the availability in the Boulevard Room, NE
>Room, or
>>>> SE Room (pick one randomly, or ask which one has the most
>availability on
>>>> Mondays 7-9 pm).  If none of those are free, check the Center Room.
> Then
>>>> maybe the Executive Suite or Corner Room, but maybe not.
>>>>
>>>> Also, we don't have meetings the first Monday of every month - just
>the
>>>> others.  First Monday is Herald's Night.
>>>>
>>>> Feel free to chime in if anyone has other ideas.
>>>>
>>>> ~Birke
>>>>
>>>>
>>>> On Wed, Aug 12, 2015 at 3:46 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>> wrote:
>>>>
>>>>> So the good news is that we're all set and registered. I'm in the
>>>>> process of reserving the rooms right now, what date does the
>Mondays at
>>>>> 7:00 start? Also do we want the NC43 room in Pierpont, or a
>different one?
>>>>> Hattie
>>>>>
>>>>> On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan
><wyndsung at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> University of Michigan policies (at least, as of last December,
>when I
>>>>>> stopped being the person to reserve rooms):  12 rooms per
>building per
>>>>>> semester.
>>>>>>
>>>>>> We currently use the Michigan Union for the mass meeting and
>fight
>>>>>> practices, and the League for dance practices.  Dance practices
>were held
>>>>>> in Pierpont Commons, on North Campus, until Pierpont had a ton of
>>>>>> construction all last summer and we moved it to the League.  I
>imagine that
>>>>>> construction was finished last fall.
>>>>>>
>>>>>> We could use Pierpont Commons for meeting spaces throughout the
>entire
>>>>>> year.  Pierpont Commons, being smaller than the Union and the
>League, only
>>>>>> allows clubs to register rooms out as far in advance as the clubs
>are
>>>>>> registered (the Union and the League lets us do this over a year
>in
>>>>>> advance, which I would do to make sure we got the prime locations
>we
>>>>>> wanted).  This just means that Hattie (our current room register
>person)
>>>>>> would have to make sure to re-register the student club as early
>as
>>>>>> possible during the summer months, so that we could try and get
>room space
>>>>>> past September 30 (when student clubs end if they aren't
>re-registered
>>>>>> every year).  As long as I did this early enough in the summer, I
>>>>>> registered dance practice without much problem.  The website
>where one
>>>>>> checks room space changed (I just checked), and I can no longer
>access it
>>>>>> (it's no longer open to the public, how annoying), so I have no
>idea if
>>>>>> there is Monday evening space available starting next month.  But
>it may be
>>>>>> a good option going forward in the future, and Hattie could find
>out what
>>>>>> availability there is with a quick phone call.
>>>>>>
>>>>>> Parking is usually the issue cited when wondering about using
>>>>>> University rooms.  There is a lot available within a couple
>blocks walk to
>>>>>> Pierpont Commons that is only enforced until 5 pm: Lot NC43 on
>the map (
>>>>>> http://pts.umich.edu/maps/north_medical.pdf).  Here is the
>website of
>>>>>> enforcement, if you're curious about when the other lots are
>enforced:
>>>>>> http://pts.umich.edu/parking/enforcement-nc.php.  For example,
>the
>>>>>> lot a little closer to Pierpont, NC27, is enforced until 8 pm and
>wouldn't
>>>>>> suit our purposes.  NC43 is a pretty short walk, though, and it
>would mean
>>>>>> a meeting place that fits most other criteria listed.
>>>>>>
>>>>>>
>>>>>>    - *Availability on Monday evenings from 7:00-9:00 pm*: might
>not
>>>>>>    be available this semester (if already booked), but could be
>arranged for
>>>>>>    future semesters.  Hattie needs to call and ask.  The semester
>hasn't
>>>>>>    started, so maybe there's space for us still.
>>>>>>    - *Space for up to 25 people to sit together*: Yes
>>>>>>    - *No charge (or low cost) for us to use*: Yes - as long as we
>>>>>>    keep the student club going, which is why Festifall (and
>Northfest...
>>>>>>    aren't we also doing Northfest???) is so important!
>>>>>>    - *Quiet atmosphere where everyone can hear:* Yes
>>>>>>    - *Convenient parking:* Fairly close by for free
>>>>>>    - *Central location in Cynnabar:* Yes
>>>>>>    - *Food and drink (for those who otherwise don't have a chance
>to
>>>>>>    eat after work):* No.  Or, at least, not openly.  We're
>officially
>>>>>>    not allowed to bring in outside food and drink, because the
>University
>>>>>>    likes to make people use their catering, which costs money.
>>>>>>    - *No pressure on anyone to spend money:* Yes
>>>>>>
>>>>>> I support going back to meeting on campus, as soon as we can get
>the
>>>>>> room space available.  It's nice not to have the pressure to
>spend money,
>>>>>> and being on campus means we have more flexibility with the room
>space to
>>>>>> hold workshops and whatnot that don't fit well in a restaurant. 
>It's also
>>>>>> quiet.  But I also don't go to many meetings myself, so others'
>opinions
>>>>>> should probably hold more weight than my own.
>>>>>>
>>>>>> Hattie just emailed me a couple days ago that she was
>re-registering
>>>>>> the club, which I imagine went smoothly (it's not hard, as long
>as you have
>>>>>> the 10 students and 3 authorized signers already confirmed). 
>She'll have
>>>>>> to make a phone call about current Monday evening availability of
>rooms,
>>>>>> and/or log into the online system to find that out.  (Hattie:
>Here's the
>>>>>> website with contact info and room info about reserving rooms at
>Pierpont
>>>>>> Commons: http://uunions.umich.edu/pierpont/meeting/events).
>>>>>>
>>>>>> That's what I know.  Feel free to ask me any questions about
>concerns
>>>>>> I didn't cover.
>>>>>> ~Birke
>>>>>> 4 years of UM Room Reserving Experience :)
>>>>>>
>>>>>>
>>>>>> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
>>>>>> barony at cynnabar.org> wrote:
>>>>>>
>>>>>>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes Robbertszoon
>via
>>>>>>> Barony wrote:
>>>>>>> > We seem to be getting further from Ann Arbor/Ypsilanti. What
>about
>>>>>>> EMU or a restaurant in Ypsilanti (not the Corner too loud
>Brewery)? I
>>>>>>> thought we wanted it accessible to students. I love the idea if
>having
>>>>>>> workshops again.
>>>>>>> >
>>>>>>>
>>>>>>> To give an idea about at least one venue's non-free costs:
>>>>>>>
>>>>>>> http://ytown.org/index.php/community-center-rentals
>>>>>>>
>>>>>>> What is somewhat perverse is that renting a wallyball room would
>fit
>>>>>>> the
>>>>>>> entire meeting comfortably for almost no cost.
>>>>>>>
>>>>>>> I'm shy on time to followup and speak with people about possible
>>>>>>> discounts,
>>>>>>> but it might be worth someone's time to call ytown and see if
>they
>>>>>>> have
>>>>>>> either some sort of discount structure for non-profits or venue
>>>>>>> recommendations.  (Including squatting in their court for two
>hours.)
>>>>>>>
>>>>>>> --
>>>>>>> Malachy
>>>>>>>
>>>>>>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All of
>it is
>>>>>>> true."
>>>>>>> Abney Park - All the Myths are True.
>>>>>>> _______________________________________________
>>>>>>> Barony mailing list
>>>>>>> Barony at cynnabar.org
>>>>>>> http://lists.cynnabar.org/listinfo/barony
>>>>>>>
>>>>>>
>>>>>>
>>>>>
>>>>
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>>>>
>>>>
>>>
>>
>
>
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