[Cynnabar] Meeting Location

Matt Lagemann via Barony barony at cynnabar.org
Wed Aug 12 21:12:31 UTC 2015 

Just three.  :)

On Wed, Aug 12, 2015 at 5:11 PM, Hattie Knapp <heknapp42 at gmail.com> wrote:

> OK, I just reserved the boulevard room for the 14th and 21st, the 28th is
> unavailable everywhere because of the career fair. I've been put in contact
> with somebody who can help me do a mass reservation tomorrow, when
> everything else should be reserved no problem.
> There are 5 Mondays in November, are we just doing 3 meetings or all 4?
>
> On Wed, Aug 12, 2015 at 5:03 PM, Johannes Robbertszoon <
> johannesrobbertszoon at gmail.com> wrote:
>
>> When I started attending meetings, we met twice a month in the league.
>> One week at the Corner Brewery and one week was Heralds Night. I do hate
>> parking downtown by the league.
>>
>>
>> On August 12, 2015 4:54:29 PM EDT, Matt Lagemann via Barony <
>> barony at cynnabar.org> wrote:
>>>
>>> We hold meetings the 2nd, 3rd, and 4th Mondays.
>>>
>>> On Wed, Aug 12, 2015 at 4:49 PM, Hattie Knapp <heknapp42 at gmail.com>
>>> wrote:
>>>
>>>> As long as we cancel a week before there shouldn't be any penalties.
>>>> Just so I'm clear, second Monday of every month from 7-9 pm is when we
>>>> need the rooms, yes?
>>>>
>>>> On Wed, Aug 12, 2015 at 4:31 PM, Matt Lagemann <malagemann at gmail.com>
>>>> wrote:
>>>>
>>>>> What is the penalty for cancelling?  If we reserve these rooms now to
>>>>> ensure we have them and then the group decides this is not the place we
>>>>> want to meet, are we OK to cancel them?
>>>>>
>>>>> Ermenrich
>>>>>
>>>>> On Wed, Aug 12, 2015 at 4:14 PM, Kell Carnahan via Barony <
>>>>> barony at cynnabar.org> wrote:
>>>>>
>>>>>> Hattie:
>>>>>>
>>>>>> I assume the group needs to come to an agreement that Pierpont
>>>>>> Commons sounds like a place to go, which I imagine would happen either this
>>>>>> week by email or next week at Monday's meeting.  Perhaps just check out
>>>>>> availability of the rooms for now, on Mondays from 7-9 pm, to see when it's
>>>>>> possible to start meetings there, if people decide we should try it.
>>>>>>
>>>>>> NC43 is the number of the free evening parking lot closest to
>>>>>> Pierpont Commons, not a room.
>>>>>>
>>>>>> Looking at the rooms in Pierpont (everyone can look at their specs
>>>>>> easily here: http://uunions.umich.edu/pierpont/rooms/639) that are
>>>>>> available for student use free of charge and are about the right size:
>>>>>>
>>>>>> -* Boulevard Room, North East Room, and South East Room*: all of
>>>>>> really nice size for meetings plus activities (~900 sq feet).  All have 10
>>>>>> ft ceilings (good for martial demonstrations) and are on the upper floor,
>>>>>> so can probably use them interchangeably if Mondays aren't all free at one
>>>>>> of them.
>>>>>> - *Center Room:* a little smaller (20x29), but still a fine size for
>>>>>> meetings
>>>>>> - *Corner Room:* 13 x 14: probably too small
>>>>>> - *Executive Suite:* not exactly a room, but an alcove... might work
>>>>>> okay, though.
>>>>>> -* East Room*: costs us money - nope!
>>>>>>
>>>>>> So I would look into the availability in the Boulevard Room, NE Room,
>>>>>> or SE Room (pick one randomly, or ask which one has the most availability
>>>>>> on Mondays 7-9 pm).  If none of those are free, check the Center Room.
>>>>>> Then maybe the Executive Suite or Corner Room, but maybe not.
>>>>>>
>>>>>> Also, we don't have meetings the first Monday of every month - just
>>>>>> the others.  First Monday is Herald's Night.
>>>>>>
>>>>>> Feel free to chime in if anyone has other ideas.
>>>>>>
>>>>>> ~Birke
>>>>>>
>>>>>>
>>>>>> On Wed, Aug 12, 2015 at 3:46 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> So the good news is that we're all set and registered. I'm in the
>>>>>>> process of reserving the rooms right now, what date does the Mondays at
>>>>>>> 7:00 start? Also do we want the NC43 room in Pierpont, or a different one?
>>>>>>> Hattie
>>>>>>>
>>>>>>> On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan <wyndsung at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> University of Michigan policies (at least, as of last December,
>>>>>>>> when I stopped being the person to reserve rooms):  12 rooms per building
>>>>>>>> per semester.
>>>>>>>>
>>>>>>>> We currently use the Michigan Union for the mass meeting and fight
>>>>>>>> practices, and the League for dance practices.  Dance practices were held
>>>>>>>> in Pierpont Commons, on North Campus, until Pierpont had a ton of
>>>>>>>> construction all last summer and we moved it to the League.  I imagine that
>>>>>>>> construction was finished last fall.
>>>>>>>>
>>>>>>>> We could use Pierpont Commons for meeting spaces throughout the
>>>>>>>> entire year.  Pierpont Commons, being smaller than the Union and the
>>>>>>>> League, only allows clubs to register rooms out as far in advance as the
>>>>>>>> clubs are registered (the Union and the League lets us do this over a year
>>>>>>>> in advance, which I would do to make sure we got the prime locations we
>>>>>>>> wanted).  This just means that Hattie (our current room register person)
>>>>>>>> would have to make sure to re-register the student club as early as
>>>>>>>> possible during the summer months, so that we could try and get room space
>>>>>>>> past September 30 (when student clubs end if they aren't re-registered
>>>>>>>> every year).  As long as I did this early enough in the summer, I
>>>>>>>> registered dance practice without much problem.  The website where one
>>>>>>>> checks room space changed (I just checked), and I can no longer access it
>>>>>>>> (it's no longer open to the public, how annoying), so I have no idea if
>>>>>>>> there is Monday evening space available starting next month.  But it may be
>>>>>>>> a good option going forward in the future, and Hattie could find out what
>>>>>>>> availability there is with a quick phone call.
>>>>>>>>
>>>>>>>> Parking is usually the issue cited when wondering about using
>>>>>>>> University rooms.  There is a lot available within a couple blocks walk to
>>>>>>>> Pierpont Commons that is only enforced until 5 pm: Lot NC43 on the map (
>>>>>>>> http://pts.umich.edu/maps/north_medical.pdf).  Here is the website
>>>>>>>> of enforcement, if you're curious about when the other lots are enforced:
>>>>>>>> http://pts.umich.edu/parking/enforcement-nc.php.  For example, the
>>>>>>>> lot a little closer to Pierpont, NC27, is enforced until 8 pm and wouldn't
>>>>>>>> suit our purposes.  NC43 is a pretty short walk, though, and it would mean
>>>>>>>> a meeting place that fits most other criteria listed.
>>>>>>>>
>>>>>>>>
>>>>>>>>    - *Availability on Monday evenings from 7:00-9:00 pm*: might
>>>>>>>>    not be available this semester (if already booked), but could be arranged
>>>>>>>>    for future semesters.  Hattie needs to call and ask.  The semester hasn't
>>>>>>>>    started, so maybe there's space for us still.
>>>>>>>>    - *Space for up to 25 people to sit together*: Yes
>>>>>>>>    - *No charge (or low cost) for us to use*: Yes - as long as we
>>>>>>>>    keep the student club going, which is why Festifall (and Northfest...
>>>>>>>>    aren't we also doing Northfest???) is so important!
>>>>>>>>    - *Quiet atmosphere where everyone can hear:* Yes
>>>>>>>>    - *Convenient parking:* Fairly close by for free
>>>>>>>>    - *Central location in Cynnabar:* Yes
>>>>>>>>    - *Food and drink (for those who otherwise don't have a chance
>>>>>>>>    to eat after work):* No.  Or, at least, not openly.  We're
>>>>>>>>    officially not allowed to bring in outside food and drink, because the
>>>>>>>>    University likes to make people use their catering, which costs money.
>>>>>>>>    - *No pressure on anyone to spend money:* Yes
>>>>>>>>
>>>>>>>> I support going back to meeting on campus, as soon as we can get
>>>>>>>> the room space available.  It's nice not to have the pressure to spend
>>>>>>>> money, and being on campus means we have more flexibility with the room
>>>>>>>> space to hold workshops and whatnot that don't fit well in a restaurant.
>>>>>>>> It's also quiet.  But I also don't go to many meetings myself, so others'
>>>>>>>> opinions should probably hold more weight than my own.
>>>>>>>>
>>>>>>>> Hattie just emailed me a couple days ago that she was
>>>>>>>> re-registering the club, which I imagine went smoothly (it's not hard, as
>>>>>>>> long as you have the 10 students and 3 authorized signers already
>>>>>>>> confirmed).  She'll have to make a phone call about current Monday evening
>>>>>>>> availability of rooms, and/or log into the online system to find that out.
>>>>>>>>  (Hattie: Here's the website with contact info and room info about
>>>>>>>> reserving rooms at Pierpont Commons:
>>>>>>>> http://uunions.umich.edu/pierpont/meeting/events).
>>>>>>>>
>>>>>>>> That's what I know.  Feel free to ask me any questions about
>>>>>>>> concerns I didn't cover.
>>>>>>>> ~Birke
>>>>>>>> 4 years of UM Room Reserving Experience :)
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
>>>>>>>> barony at cynnabar.org> wrote:
>>>>>>>>
>>>>>>>>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes Robbertszoon
>>>>>>>>> via Barony wrote:
>>>>>>>>> > We seem to be getting further from Ann Arbor/Ypsilanti. What
>>>>>>>>> about EMU or a restaurant in Ypsilanti (not the Corner too loud Brewery)? I
>>>>>>>>> thought we wanted it accessible to students. I love the idea if having
>>>>>>>>> workshops again.
>>>>>>>>> >
>>>>>>>>>
>>>>>>>>> To give an idea about at least one venue's non-free costs:
>>>>>>>>>
>>>>>>>>> http://ytown.org/index.php/community-center-rentals
>>>>>>>>>
>>>>>>>>> What is somewhat perverse is that renting a wallyball room would
>>>>>>>>> fit the
>>>>>>>>> entire meeting comfortably for almost no cost.
>>>>>>>>>
>>>>>>>>> I'm shy on time to followup and speak with people about possible
>>>>>>>>> discounts,
>>>>>>>>> but it might be worth someone's time to call ytown and see if they
>>>>>>>>> have
>>>>>>>>> either some sort of discount structure for non-profits or venue
>>>>>>>>> recommendations.  (Including squatting in their court for two
>>>>>>>>> hours.)
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Malachy
>>>>>>>>>
>>>>>>>>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All of it
>>>>>>>>> is true."
>>>>>>>>> Abney Park - All the Myths are True.
>>>>>>>>> _______________________________________________
>>>>>>>>> Barony mailing list
>>>>>>>>> Barony at cynnabar.org
>>>>>>>>> http://lists.cynnabar.org/listinfo/barony
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
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>>>>>>
>>>>>>
>>>>>
>>>>
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>> --
>> Sent from my Android device with K-9 Mail. Please excuse my brevity.
>>
>
>
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