[Cynnabar] Meeting Location

Monique Rio via Barony barony at cynnabar.org
Wed Aug 12 21:42:43 UTC 2015 

For what it's worth, I saw that at the Jo Ann's on Carpenter road, they
apparently let community groups use their classroom area for meetings. I
don't know if it's available on Mondays or if it's free, but probably worth
looking into. And as far as places to be pressured to buy something, in
this crowd it's probably as annoying as Borders.

-Jadzia

P.S. I'd also be thrilled with Pierpont. I was one of those 5 or 6 people
who came to the meetings at the league. :P

On Wed, Aug 12, 2015 at 5:12 PM, Matt Lagemann via Barony <
barony at cynnabar.org> wrote:

> Just three.  :)
>
> On Wed, Aug 12, 2015 at 5:11 PM, Hattie Knapp <heknapp42 at gmail.com> wrote:
>
>> OK, I just reserved the boulevard room for the 14th and 21st, the 28th is
>> unavailable everywhere because of the career fair. I've been put in contact
>> with somebody who can help me do a mass reservation tomorrow, when
>> everything else should be reserved no problem.
>> There are 5 Mondays in November, are we just doing 3 meetings or all 4?
>>
>> On Wed, Aug 12, 2015 at 5:03 PM, Johannes Robbertszoon <
>> johannesrobbertszoon at gmail.com> wrote:
>>
>>> When I started attending meetings, we met twice a month in the league.
>>> One week at the Corner Brewery and one week was Heralds Night. I do hate
>>> parking downtown by the league.
>>>
>>>
>>> On August 12, 2015 4:54:29 PM EDT, Matt Lagemann via Barony <
>>> barony at cynnabar.org> wrote:
>>>>
>>>> We hold meetings the 2nd, 3rd, and 4th Mondays.
>>>>
>>>> On Wed, Aug 12, 2015 at 4:49 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>> wrote:
>>>>
>>>>> As long as we cancel a week before there shouldn't be any penalties.
>>>>> Just so I'm clear, second Monday of every month from 7-9 pm is when we
>>>>> need the rooms, yes?
>>>>>
>>>>> On Wed, Aug 12, 2015 at 4:31 PM, Matt Lagemann <malagemann at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> What is the penalty for cancelling?  If we reserve these rooms now to
>>>>>> ensure we have them and then the group decides this is not the place we
>>>>>> want to meet, are we OK to cancel them?
>>>>>>
>>>>>> Ermenrich
>>>>>>
>>>>>> On Wed, Aug 12, 2015 at 4:14 PM, Kell Carnahan via Barony <
>>>>>> barony at cynnabar.org> wrote:
>>>>>>
>>>>>>> Hattie:
>>>>>>>
>>>>>>> I assume the group needs to come to an agreement that Pierpont
>>>>>>> Commons sounds like a place to go, which I imagine would happen either this
>>>>>>> week by email or next week at Monday's meeting.  Perhaps just check out
>>>>>>> availability of the rooms for now, on Mondays from 7-9 pm, to see when it's
>>>>>>> possible to start meetings there, if people decide we should try it.
>>>>>>>
>>>>>>> NC43 is the number of the free evening parking lot closest to
>>>>>>> Pierpont Commons, not a room.
>>>>>>>
>>>>>>> Looking at the rooms in Pierpont (everyone can look at their specs
>>>>>>> easily here: http://uunions.umich.edu/pierpont/rooms/639) that are
>>>>>>> available for student use free of charge and are about the right size:
>>>>>>>
>>>>>>> -* Boulevard Room, North East Room, and South East Room*: all of
>>>>>>> really nice size for meetings plus activities (~900 sq feet).  All have 10
>>>>>>> ft ceilings (good for martial demonstrations) and are on the upper floor,
>>>>>>> so can probably use them interchangeably if Mondays aren't all free at one
>>>>>>> of them.
>>>>>>> - *Center Room:* a little smaller (20x29), but still a fine size
>>>>>>> for meetings
>>>>>>> - *Corner Room:* 13 x 14: probably too small
>>>>>>> - *Executive Suite:* not exactly a room, but an alcove... might
>>>>>>> work okay, though.
>>>>>>> -* East Room*: costs us money - nope!
>>>>>>>
>>>>>>> So I would look into the availability in the Boulevard Room, NE
>>>>>>> Room, or SE Room (pick one randomly, or ask which one has the most
>>>>>>> availability on Mondays 7-9 pm).  If none of those are free, check the
>>>>>>> Center Room.  Then maybe the Executive Suite or Corner Room, but maybe not.
>>>>>>>
>>>>>>> Also, we don't have meetings the first Monday of every month - just
>>>>>>> the others.  First Monday is Herald's Night.
>>>>>>>
>>>>>>> Feel free to chime in if anyone has other ideas.
>>>>>>>
>>>>>>> ~Birke
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Aug 12, 2015 at 3:46 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> So the good news is that we're all set and registered. I'm in the
>>>>>>>> process of reserving the rooms right now, what date does the Mondays at
>>>>>>>> 7:00 start? Also do we want the NC43 room in Pierpont, or a different one?
>>>>>>>> Hattie
>>>>>>>>
>>>>>>>> On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan <wyndsung at gmail.com>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> University of Michigan policies (at least, as of last December,
>>>>>>>>> when I stopped being the person to reserve rooms):  12 rooms per building
>>>>>>>>> per semester.
>>>>>>>>>
>>>>>>>>> We currently use the Michigan Union for the mass meeting and fight
>>>>>>>>> practices, and the League for dance practices.  Dance practices were held
>>>>>>>>> in Pierpont Commons, on North Campus, until Pierpont had a ton of
>>>>>>>>> construction all last summer and we moved it to the League.  I imagine that
>>>>>>>>> construction was finished last fall.
>>>>>>>>>
>>>>>>>>> We could use Pierpont Commons for meeting spaces throughout the
>>>>>>>>> entire year.  Pierpont Commons, being smaller than the Union and the
>>>>>>>>> League, only allows clubs to register rooms out as far in advance as the
>>>>>>>>> clubs are registered (the Union and the League lets us do this over a year
>>>>>>>>> in advance, which I would do to make sure we got the prime locations we
>>>>>>>>> wanted).  This just means that Hattie (our current room register person)
>>>>>>>>> would have to make sure to re-register the student club as early as
>>>>>>>>> possible during the summer months, so that we could try and get room space
>>>>>>>>> past September 30 (when student clubs end if they aren't re-registered
>>>>>>>>> every year).  As long as I did this early enough in the summer, I
>>>>>>>>> registered dance practice without much problem.  The website where one
>>>>>>>>> checks room space changed (I just checked), and I can no longer access it
>>>>>>>>> (it's no longer open to the public, how annoying), so I have no idea if
>>>>>>>>> there is Monday evening space available starting next month.  But it may be
>>>>>>>>> a good option going forward in the future, and Hattie could find out what
>>>>>>>>> availability there is with a quick phone call.
>>>>>>>>>
>>>>>>>>> Parking is usually the issue cited when wondering about using
>>>>>>>>> University rooms.  There is a lot available within a couple blocks walk to
>>>>>>>>> Pierpont Commons that is only enforced until 5 pm: Lot NC43 on the map (
>>>>>>>>> http://pts.umich.edu/maps/north_medical.pdf).  Here is the
>>>>>>>>> website of enforcement, if you're curious about when the other lots are
>>>>>>>>> enforced: http://pts.umich.edu/parking/enforcement-nc.php.  For
>>>>>>>>> example, the lot a little closer to Pierpont, NC27, is enforced until 8 pm
>>>>>>>>> and wouldn't suit our purposes.  NC43 is a pretty short walk, though, and
>>>>>>>>> it would mean a meeting place that fits most other criteria listed.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>    - *Availability on Monday evenings from 7:00-9:00 pm*: might
>>>>>>>>>    not be available this semester (if already booked), but could be arranged
>>>>>>>>>    for future semesters.  Hattie needs to call and ask.  The semester hasn't
>>>>>>>>>    started, so maybe there's space for us still.
>>>>>>>>>    - *Space for up to 25 people to sit together*: Yes
>>>>>>>>>    - *No charge (or low cost) for us to use*: Yes - as long as we
>>>>>>>>>    keep the student club going, which is why Festifall (and Northfest...
>>>>>>>>>    aren't we also doing Northfest???) is so important!
>>>>>>>>>    - *Quiet atmosphere where everyone can hear:* Yes
>>>>>>>>>    - *Convenient parking:* Fairly close by for free
>>>>>>>>>    - *Central location in Cynnabar:* Yes
>>>>>>>>>    - *Food and drink (for those who otherwise don't have a chance
>>>>>>>>>    to eat after work):* No.  Or, at least, not openly.  We're
>>>>>>>>>    officially not allowed to bring in outside food and drink, because the
>>>>>>>>>    University likes to make people use their catering, which costs money.
>>>>>>>>>    - *No pressure on anyone to spend money:* Yes
>>>>>>>>>
>>>>>>>>> I support going back to meeting on campus, as soon as we can get
>>>>>>>>> the room space available.  It's nice not to have the pressure to spend
>>>>>>>>> money, and being on campus means we have more flexibility with the room
>>>>>>>>> space to hold workshops and whatnot that don't fit well in a restaurant.
>>>>>>>>> It's also quiet.  But I also don't go to many meetings myself, so others'
>>>>>>>>> opinions should probably hold more weight than my own.
>>>>>>>>>
>>>>>>>>> Hattie just emailed me a couple days ago that she was
>>>>>>>>> re-registering the club, which I imagine went smoothly (it's not hard, as
>>>>>>>>> long as you have the 10 students and 3 authorized signers already
>>>>>>>>> confirmed).  She'll have to make a phone call about current Monday evening
>>>>>>>>> availability of rooms, and/or log into the online system to find that out.
>>>>>>>>>  (Hattie: Here's the website with contact info and room info about
>>>>>>>>> reserving rooms at Pierpont Commons:
>>>>>>>>> http://uunions.umich.edu/pierpont/meeting/events).
>>>>>>>>>
>>>>>>>>> That's what I know.  Feel free to ask me any questions about
>>>>>>>>> concerns I didn't cover.
>>>>>>>>> ~Birke
>>>>>>>>> 4 years of UM Room Reserving Experience :)
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
>>>>>>>>> barony at cynnabar.org> wrote:
>>>>>>>>>
>>>>>>>>>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes Robbertszoon
>>>>>>>>>> via Barony wrote:
>>>>>>>>>> > We seem to be getting further from Ann Arbor/Ypsilanti. What
>>>>>>>>>> about EMU or a restaurant in Ypsilanti (not the Corner too loud Brewery)? I
>>>>>>>>>> thought we wanted it accessible to students. I love the idea if having
>>>>>>>>>> workshops again.
>>>>>>>>>> >
>>>>>>>>>>
>>>>>>>>>> To give an idea about at least one venue's non-free costs:
>>>>>>>>>>
>>>>>>>>>> http://ytown.org/index.php/community-center-rentals
>>>>>>>>>>
>>>>>>>>>> What is somewhat perverse is that renting a wallyball room would
>>>>>>>>>> fit the
>>>>>>>>>> entire meeting comfortably for almost no cost.
>>>>>>>>>>
>>>>>>>>>> I'm shy on time to followup and speak with people about possible
>>>>>>>>>> discounts,
>>>>>>>>>> but it might be worth someone's time to call ytown and see if
>>>>>>>>>> they have
>>>>>>>>>> either some sort of discount structure for non-profits or venue
>>>>>>>>>> recommendations.  (Including squatting in their court for two
>>>>>>>>>> hours.)
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Malachy
>>>>>>>>>>
>>>>>>>>>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All of
>>>>>>>>>> it is true."
>>>>>>>>>> Abney Park - All the Myths are True.
>>>>>>>>>> _______________________________________________
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>>>>>>>>>> Barony at cynnabar.org
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>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
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>>>>>>>
>>>>>>>
>>>>>>
>>>>>
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>>> --
>>> Sent from my Android device with K-9 Mail. Please excuse my brevity.
>>>
>>
>>
>
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