[Cynnabar] Meeting Location

Heidi Lemon via Barony barony at cynnabar.org
Sat Aug 15 16:28:05 UTC 2015 

Sounds good. Thank you.

On Sat, Aug 15, 2015 at 12:27 PM Kell Carnahan <wyndsung at gmail.com> wrote:

> Lady Ilse,
>
> I want to also confirm for you and other people who are worried about
> reserving rooms now: it's free to reserve, and as long as we cancel the
> reservations at least 5 business days ahead of time, it's free to cancel.
> So Hattie can see if she can get reservations now, and then there's a trial
> or buffer period using the North Campus rooms until someone else finds
> something more desirable, if that's needed.
>
> ~Birke
> Former University Liaison
>
> On Sat, Aug 15, 2015 at 11:37 AM, Matt Lagemann via Barony <
> barony at cynnabar.org> wrote:
>
>> Lady Ilse,
>>
>> My apologies if it seemed like this issue was being railraoded.
>>
>> The difficulty is that we don't have three meetings to decide.  Since we
>> lose our space at the beginning of September at the very best we have two
>> meetings, and that is only if someone brings a proposed meeting place up.
>>
>> No one is deciding anything yet, just talking things out.  As far as I am
>> aware no official changes have been made and I apologize if that was how
>> things were viewed.  The idea behind putting the meeting location out on
>> email was because some people who do not attend meetings because of its
>> current time and place, I felt, also deserved a chance to voice their
>> opinions AND time is not on our side in deciding this at meetings.
>>
>> It should be noted that the location in question is on North Campus,which
>> does not have nearly the parking issues that Central Campus does and there
>> are handicapped spots.  There is also food served there as well for those
>> that would like a meal.  It also allows people to use mass transportation
>> to get to meetings.  At the very least it gives us a place we KNOW we can
>> meetings in September, even if that is only while a better location is
>> sought.
>>
>> Once again, NOTHING is decided, but reserving rooms now allows us to have
>> them if we want them.  If we make a different decision we can always cancel
>> the reservations.
>>
>> Has anyone called Pie Co to see if we can meet there?
>>
>> On Sat, Aug 15, 2015 at 10:02 AM, Heidi Lemon via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> Cynnabarians,
>>>
>>> First, all my nights and days are magical for that matter!!
>>>
>>> I think this is a little premature for someone to be taking the reigns
>>> on this and reserving rooms.  What about the people who don't get email?
>>> Shouldn't they have a chance to voice their opinion??  Does this fall under
>>> the 3 meeting rule? I thought we had to put this to a vote?  We still have
>>> a couple more meetings at the Classic Cup Cafe where we can discuss this
>>> face to face.  I can guarantee that Uillec will not troll through 30 or 40
>>> emails to read all of this, and I am sure he is not alone.
>>>
>>> Just my thoughts, I will not plan to attend any meetings in downtown Ann
>>> Arbor or on the U of M campus other than for officer reports unless my
>>> service in immediately required. The parking is terrible and for those of
>>> you who say "just park at____ and walk", is there handicap parking readily
>>> available?  Fight practice at the Union is a different story because it
>>> happens on a Sunday afternoon.
>>>
>>> I for one like the option of having "food/pie" available because I don't
>>> get out of work until 6pm or later and don't get a chance to eat.
>>>
>>> Your Exchequer,
>>> Ilse Strauss
>>>
>>>
>>>
>>> On Wed, Aug 12, 2015 at 5:42 PM, Monique Rio via Barony <
>>> barony at cynnabar.org> wrote:
>>>
>>>> For what it's worth, I saw that at the Jo Ann's on Carpenter road, they
>>>> apparently let community groups use their classroom area for meetings. I
>>>> don't know if it's available on Mondays or if it's free, but probably worth
>>>> looking into. And as far as places to be pressured to buy something, in
>>>> this crowd it's probably as annoying as Borders.
>>>>
>>>> -Jadzia
>>>>
>>>> P.S. I'd also be thrilled with Pierpont. I was one of those 5 or 6
>>>> people who came to the meetings at the league. :P
>>>>
>>>> On Wed, Aug 12, 2015 at 5:12 PM, Matt Lagemann via Barony <
>>>> barony at cynnabar.org> wrote:
>>>>
>>>>> Just three.  :)
>>>>>
>>>>> On Wed, Aug 12, 2015 at 5:11 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> OK, I just reserved the boulevard room for the 14th and 21st, the
>>>>>> 28th is unavailable everywhere because of the career fair. I've been put in
>>>>>> contact with somebody who can help me do a mass reservation tomorrow, when
>>>>>> everything else should be reserved no problem.
>>>>>> There are 5 Mondays in November, are we just doing 3 meetings or all
>>>>>> 4?
>>>>>>
>>>>>> On Wed, Aug 12, 2015 at 5:03 PM, Johannes Robbertszoon <
>>>>>> johannesrobbertszoon at gmail.com> wrote:
>>>>>>
>>>>>>> When I started attending meetings, we met twice a month in the
>>>>>>> league. One week at the Corner Brewery and one week was Heralds Night. I do
>>>>>>> hate parking downtown by the league.
>>>>>>>
>>>>>>>
>>>>>>> On August 12, 2015 4:54:29 PM EDT, Matt Lagemann via Barony <
>>>>>>> barony at cynnabar.org> wrote:
>>>>>>>>
>>>>>>>> We hold meetings the 2nd, 3rd, and 4th Mondays.
>>>>>>>>
>>>>>>>> On Wed, Aug 12, 2015 at 4:49 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> As long as we cancel a week before there shouldn't be any
>>>>>>>>> penalties.
>>>>>>>>> Just so I'm clear, second Monday of every month from 7-9 pm is
>>>>>>>>> when we need the rooms, yes?
>>>>>>>>>
>>>>>>>>> On Wed, Aug 12, 2015 at 4:31 PM, Matt Lagemann <
>>>>>>>>> malagemann at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> What is the penalty for cancelling?  If we reserve these rooms
>>>>>>>>>> now to ensure we have them and then the group decides this is not the place
>>>>>>>>>> we want to meet, are we OK to cancel them?
>>>>>>>>>>
>>>>>>>>>> Ermenrich
>>>>>>>>>>
>>>>>>>>>> On Wed, Aug 12, 2015 at 4:14 PM, Kell Carnahan via Barony <
>>>>>>>>>> barony at cynnabar.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hattie:
>>>>>>>>>>>
>>>>>>>>>>> I assume the group needs to come to an agreement that Pierpont
>>>>>>>>>>> Commons sounds like a place to go, which I imagine would happen either this
>>>>>>>>>>> week by email or next week at Monday's meeting.  Perhaps just check out
>>>>>>>>>>> availability of the rooms for now, on Mondays from 7-9 pm, to see when it's
>>>>>>>>>>> possible to start meetings there, if people decide we should try it.
>>>>>>>>>>>
>>>>>>>>>>> NC43 is the number of the free evening parking lot closest to
>>>>>>>>>>> Pierpont Commons, not a room.
>>>>>>>>>>>
>>>>>>>>>>> Looking at the rooms in Pierpont (everyone can look at their
>>>>>>>>>>> specs easily here: http://uunions.umich.edu/pierpont/rooms/639)
>>>>>>>>>>> that are available for student use free of charge and are about the right
>>>>>>>>>>> size:
>>>>>>>>>>>
>>>>>>>>>>> -* Boulevard Room, North East Room, and South East Room*: all
>>>>>>>>>>> of really nice size for meetings plus activities (~900 sq feet).  All have
>>>>>>>>>>> 10 ft ceilings (good for martial demonstrations) and are on the upper
>>>>>>>>>>> floor, so can probably use them interchangeably if Mondays aren't all free
>>>>>>>>>>> at one of them.
>>>>>>>>>>> - *Center Room:* a little smaller (20x29), but still a fine
>>>>>>>>>>> size for meetings
>>>>>>>>>>> - *Corner Room:* 13 x 14: probably too small
>>>>>>>>>>> - *Executive Suite:* not exactly a room, but an alcove... might
>>>>>>>>>>> work okay, though.
>>>>>>>>>>> -* East Room*: costs us money - nope!
>>>>>>>>>>>
>>>>>>>>>>> So I would look into the availability in the Boulevard Room, NE
>>>>>>>>>>> Room, or SE Room (pick one randomly, or ask which one has the most
>>>>>>>>>>> availability on Mondays 7-9 pm).  If none of those are free, check the
>>>>>>>>>>> Center Room.  Then maybe the Executive Suite or Corner Room, but maybe not.
>>>>>>>>>>>
>>>>>>>>>>> Also, we don't have meetings the first Monday of every month -
>>>>>>>>>>> just the others.  First Monday is Herald's Night.
>>>>>>>>>>>
>>>>>>>>>>> Feel free to chime in if anyone has other ideas.
>>>>>>>>>>>
>>>>>>>>>>> ~Birke
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Aug 12, 2015 at 3:46 PM, Hattie Knapp <
>>>>>>>>>>> heknapp42 at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> So the good news is that we're all set and registered. I'm in
>>>>>>>>>>>> the process of reserving the rooms right now, what date does the Mondays at
>>>>>>>>>>>> 7:00 start? Also do we want the NC43 room in Pierpont, or a different one?
>>>>>>>>>>>> Hattie
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan <
>>>>>>>>>>>> wyndsung at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> University of Michigan policies (at least, as of last
>>>>>>>>>>>>> December, when I stopped being the person to reserve rooms):  12 rooms per
>>>>>>>>>>>>> building per semester.
>>>>>>>>>>>>>
>>>>>>>>>>>>> We currently use the Michigan Union for the mass meeting and
>>>>>>>>>>>>> fight practices, and the League for dance practices.  Dance practices were
>>>>>>>>>>>>> held in Pierpont Commons, on North Campus, until Pierpont had a ton of
>>>>>>>>>>>>> construction all last summer and we moved it to the League.  I imagine that
>>>>>>>>>>>>> construction was finished last fall.
>>>>>>>>>>>>>
>>>>>>>>>>>>> We could use Pierpont Commons for meeting spaces throughout
>>>>>>>>>>>>> the entire year.  Pierpont Commons, being smaller than the Union and the
>>>>>>>>>>>>> League, only allows clubs to register rooms out as far in advance as the
>>>>>>>>>>>>> clubs are registered (the Union and the League lets us do this over a year
>>>>>>>>>>>>> in advance, which I would do to make sure we got the prime locations we
>>>>>>>>>>>>> wanted).  This just means that Hattie (our current room register person)
>>>>>>>>>>>>> would have to make sure to re-register the student club as early as
>>>>>>>>>>>>> possible during the summer months, so that we could try and get room space
>>>>>>>>>>>>> past September 30 (when student clubs end if they aren't re-registered
>>>>>>>>>>>>> every year).  As long as I did this early enough in the summer, I
>>>>>>>>>>>>> registered dance practice without much problem.  The website where one
>>>>>>>>>>>>> checks room space changed (I just checked), and I can no longer access it
>>>>>>>>>>>>> (it's no longer open to the public, how annoying), so I have no idea if
>>>>>>>>>>>>> there is Monday evening space available starting next month.  But it may be
>>>>>>>>>>>>> a good option going forward in the future, and Hattie could find out what
>>>>>>>>>>>>> availability there is with a quick phone call.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Parking is usually the issue cited when wondering about using
>>>>>>>>>>>>> University rooms.  There is a lot available within a couple blocks walk to
>>>>>>>>>>>>> Pierpont Commons that is only enforced until 5 pm: Lot NC43 on the map (
>>>>>>>>>>>>> http://pts.umich.edu/maps/north_medical.pdf).  Here is the
>>>>>>>>>>>>> website of enforcement, if you're curious about when the other lots are
>>>>>>>>>>>>> enforced: http://pts.umich.edu/parking/enforcement-nc.php.
>>>>>>>>>>>>> For example, the lot a little closer to Pierpont, NC27, is enforced until 8
>>>>>>>>>>>>> pm and wouldn't suit our purposes.  NC43 is a pretty short walk, though,
>>>>>>>>>>>>> and it would mean a meeting place that fits most other criteria listed.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>    - *Availability on Monday evenings from 7:00-9:00 pm*:
>>>>>>>>>>>>>    might not be available this semester (if already booked), but could be
>>>>>>>>>>>>>    arranged for future semesters.  Hattie needs to call and ask.  The semester
>>>>>>>>>>>>>    hasn't started, so maybe there's space for us still.
>>>>>>>>>>>>>    - *Space for up to 25 people to sit together*: Yes
>>>>>>>>>>>>>    - *No charge (or low cost) for us to use*: Yes - as long
>>>>>>>>>>>>>    as we keep the student club going, which is why Festifall (and Northfest...
>>>>>>>>>>>>>    aren't we also doing Northfest???) is so important!
>>>>>>>>>>>>>    - *Quiet atmosphere where everyone can hear:* Yes
>>>>>>>>>>>>>    - *Convenient parking:* Fairly close by for free
>>>>>>>>>>>>>    - *Central location in Cynnabar:* Yes
>>>>>>>>>>>>>    - *Food and drink (for those who otherwise don't have a
>>>>>>>>>>>>>    chance to eat after work):* No.  Or, at least, not
>>>>>>>>>>>>>    openly.  We're officially not allowed to bring in outside food and drink,
>>>>>>>>>>>>>    because the University likes to make people use their catering, which costs
>>>>>>>>>>>>>    money.
>>>>>>>>>>>>>    - *No pressure on anyone to spend money:* Yes
>>>>>>>>>>>>>
>>>>>>>>>>>>> I support going back to meeting on campus, as soon as we can
>>>>>>>>>>>>> get the room space available.  It's nice not to have the pressure to spend
>>>>>>>>>>>>> money, and being on campus means we have more flexibility with the room
>>>>>>>>>>>>> space to hold workshops and whatnot that don't fit well in a restaurant.
>>>>>>>>>>>>> It's also quiet.  But I also don't go to many meetings myself, so others'
>>>>>>>>>>>>> opinions should probably hold more weight than my own.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Hattie just emailed me a couple days ago that she was
>>>>>>>>>>>>> re-registering the club, which I imagine went smoothly (it's not hard, as
>>>>>>>>>>>>> long as you have the 10 students and 3 authorized signers already
>>>>>>>>>>>>> confirmed).  She'll have to make a phone call about current Monday evening
>>>>>>>>>>>>> availability of rooms, and/or log into the online system to find that out.
>>>>>>>>>>>>>  (Hattie: Here's the website with contact info and room info about
>>>>>>>>>>>>> reserving rooms at Pierpont Commons:
>>>>>>>>>>>>> http://uunions.umich.edu/pierpont/meeting/events).
>>>>>>>>>>>>>
>>>>>>>>>>>>> That's what I know.  Feel free to ask me any questions about
>>>>>>>>>>>>> concerns I didn't cover.
>>>>>>>>>>>>> ~Birke
>>>>>>>>>>>>> 4 years of UM Room Reserving Experience :)
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
>>>>>>>>>>>>> barony at cynnabar.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes
>>>>>>>>>>>>>> Robbertszoon via Barony wrote:
>>>>>>>>>>>>>> > We seem to be getting further from Ann Arbor/Ypsilanti.
>>>>>>>>>>>>>> What about EMU or a restaurant in Ypsilanti (not the Corner too loud
>>>>>>>>>>>>>> Brewery)? I thought we wanted it accessible to students. I love the idea if
>>>>>>>>>>>>>> having workshops again.
>>>>>>>>>>>>>> >
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> To give an idea about at least one venue's non-free costs:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> http://ytown.org/index.php/community-center-rentals
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> What is somewhat perverse is that renting a wallyball room
>>>>>>>>>>>>>> would fit the
>>>>>>>>>>>>>> entire meeting comfortably for almost no cost.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I'm shy on time to followup and speak with people about
>>>>>>>>>>>>>> possible discounts,
>>>>>>>>>>>>>> but it might be worth someone's time to call ytown and see if
>>>>>>>>>>>>>> they have
>>>>>>>>>>>>>> either some sort of discount structure for non-profits or
>>>>>>>>>>>>>> venue
>>>>>>>>>>>>>> recommendations.  (Including squatting in their court for two
>>>>>>>>>>>>>> hours.)
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> Malachy
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All
>>>>>>>>>>>>>> of it is true."
>>>>>>>>>>>>>> Abney Park - All the Myths are True.
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> Barony mailing list
>>>>>>>>>>>>>> Barony at cynnabar.org
>>>>>>>>>>>>>> http://lists.cynnabar.org/listinfo/barony
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> Barony mailing list
>>>>>>>>>>> Barony at cynnabar.org
>>>>>>>>>>> http://lists.cynnabar.org/listinfo/barony
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>> ------------------------------
>>>>>>>>
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>>>>>>>>
>>>>>>>>
>>>>>>> --
>>>>>>> Sent from my Android device with K-9 Mail. Please excuse my brevity.
>>>>>>>
>>>>>>
>>>>>>
>>>>>
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>>>>>
>>>>
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>>>
>>> --
>>> “How people treat you is their karma; how you react is yours.” ~Wayne
>>> Dyer
>>>
>>>
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