[Cynnabar] Meeting Location

Sat Aug 15 16:27:07 UTC 2015

Lady Ilse,

I want to also confirm for you and other people who are worried about
reserving rooms now: it's free to reserve, and as long as we cancel the
reservations at least 5 business days ahead of time, it's free to cancel.
So Hattie can see if she can get reservations now, and then there's a trial
or buffer period using the North Campus rooms until someone else finds
something more desirable, if that's needed.

~Birke
Former University Liaison

On Sat, Aug 15, 2015 at 11:37 AM, Matt Lagemann via Barony <
barony at cynnabar.org> wrote:

> Lady Ilse,
>
> My apologies if it seemed like this issue was being railraoded.
>
> The difficulty is that we don't have three meetings to decide.  Since we
> lose our space at the beginning of September at the very best we have two
> meetings, and that is only if someone brings a proposed meeting place up.
>
> No one is deciding anything yet, just talking things out.  As far as I am
> aware no official changes have been made and I apologize if that was how
> things were viewed.  The idea behind putting the meeting location out on
> email was because some people who do not attend meetings because of its
> current time and place, I felt, also deserved a chance to voice their
> opinions AND time is not on our side in deciding this at meetings.
>
> It should be noted that the location in question is on North Campus,which
> does not have nearly the parking issues that Central Campus does and there
> are handicapped spots.  There is also food served there as well for those
> that would like a meal.  It also allows people to use mass transportation
> to get to meetings.  At the very least it gives us a place we KNOW we can
> meetings in September, even if that is only while a better location is
> sought.
>
> Once again, NOTHING is decided, but reserving rooms now allows us to have
> them if we want them.  If we make a different decision we can always cancel
> the reservations.
>
> Has anyone called Pie Co to see if we can meet there?
>
> On Sat, Aug 15, 2015 at 10:02 AM, Heidi Lemon via Barony <
> barony at cynnabar.org> wrote:
>
>> Cynnabarians,
>>
>> First, all my nights and days are magical for that matter!!
>>
>> I think this is a little premature for someone to be taking the reigns on
>> this and reserving rooms.  What about the people who don't get email?
>> Shouldn't they have a chance to voice their opinion??  Does this fall under
>> the 3 meeting rule? I thought we had to put this to a vote?  We still have
>> a couple more meetings at the Classic Cup Cafe where we can discuss this
>> face to face.  I can guarantee that Uillec will not troll through 30 or 40
>> emails to read all of this, and I am sure he is not alone.
>>
>> Just my thoughts, I will not plan to attend any meetings in downtown Ann
>> Arbor or on the U of M campus other than for officer reports unless my
>> service in immediately required. The parking is terrible and for those of
>> you who say "just park at____ and walk", is there handicap parking readily
>> available?  Fight practice at the Union is a different story because it
>> happens on a Sunday afternoon.
>>
>> I for one like the option of having "food/pie" available because I don't
>> get out of work until 6pm or later and don't get a chance to eat.
>>
>> Your Exchequer,
>> Ilse Strauss
>>
>>
>>
>> On Wed, Aug 12, 2015 at 5:42 PM, Monique Rio via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> For what it's worth, I saw that at the Jo Ann's on Carpenter road, they
>>> apparently let community groups use their classroom area for meetings. I
>>> don't know if it's available on Mondays or if it's free, but probably worth
>>> looking into. And as far as places to be pressured to buy something, in
>>> this crowd it's probably as annoying as Borders.
>>>
>>> -Jadzia
>>>
>>> P.S. I'd also be thrilled with Pierpont. I was one of those 5 or 6
>>> people who came to the meetings at the league. :P
>>>
>>> On Wed, Aug 12, 2015 at 5:12 PM, Matt Lagemann via Barony <
>>> barony at cynnabar.org> wrote:
>>>
>>>> Just three.  :)
>>>>
>>>> On Wed, Aug 12, 2015 at 5:11 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>> wrote:
>>>>
>>>>> OK, I just reserved the boulevard room for the 14th and 21st, the 28th
>>>>> is unavailable everywhere because of the career fair. I've been put in
>>>>> contact with somebody who can help me do a mass reservation tomorrow, when
>>>>> everything else should be reserved no problem.
>>>>> There are 5 Mondays in November, are we just doing 3 meetings or all 4?
>>>>>
>>>>> On Wed, Aug 12, 2015 at 5:03 PM, Johannes Robbertszoon <
>>>>> johannesrobbertszoon at gmail.com> wrote:
>>>>>
>>>>>> When I started attending meetings, we met twice a month in the
>>>>>> league. One week at the Corner Brewery and one week was Heralds Night. I do
>>>>>> hate parking downtown by the league.
>>>>>>
>>>>>>
>>>>>> On August 12, 2015 4:54:29 PM EDT, Matt Lagemann via Barony <
>>>>>> barony at cynnabar.org> wrote:
>>>>>>>
>>>>>>> We hold meetings the 2nd, 3rd, and 4th Mondays.
>>>>>>>
>>>>>>> On Wed, Aug 12, 2015 at 4:49 PM, Hattie Knapp <heknapp42 at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> As long as we cancel a week before there shouldn't be any penalties.
>>>>>>>> Just so I'm clear, second Monday of every month from 7-9 pm is when
>>>>>>>> we need the rooms, yes?
>>>>>>>>
>>>>>>>> On Wed, Aug 12, 2015 at 4:31 PM, Matt Lagemann <
>>>>>>>> malagemann at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> What is the penalty for cancelling?  If we reserve these rooms now
>>>>>>>>> to ensure we have them and then the group decides this is not the place we
>>>>>>>>> want to meet, are we OK to cancel them?
>>>>>>>>>
>>>>>>>>> Ermenrich
>>>>>>>>>
>>>>>>>>> On Wed, Aug 12, 2015 at 4:14 PM, Kell Carnahan via Barony <
>>>>>>>>> barony at cynnabar.org> wrote:
>>>>>>>>>
>>>>>>>>>> Hattie:
>>>>>>>>>>
>>>>>>>>>> I assume the group needs to come to an agreement that Pierpont
>>>>>>>>>> Commons sounds like a place to go, which I imagine would happen either this
>>>>>>>>>> week by email or next week at Monday's meeting.  Perhaps just check out
>>>>>>>>>> availability of the rooms for now, on Mondays from 7-9 pm, to see when it's
>>>>>>>>>> possible to start meetings there, if people decide we should try it.
>>>>>>>>>>
>>>>>>>>>> NC43 is the number of the free evening parking lot closest to
>>>>>>>>>> Pierpont Commons, not a room.
>>>>>>>>>>
>>>>>>>>>> Looking at the rooms in Pierpont (everyone can look at their
>>>>>>>>>> specs easily here: http://uunions.umich.edu/pierpont/rooms/639)
>>>>>>>>>> that are available for student use free of charge and are about the right
>>>>>>>>>> size:
>>>>>>>>>>
>>>>>>>>>> -* Boulevard Room, North East Room, and South East Room*: all of
>>>>>>>>>> really nice size for meetings plus activities (~900 sq feet).  All have 10
>>>>>>>>>> ft ceilings (good for martial demonstrations) and are on the upper floor,
>>>>>>>>>> so can probably use them interchangeably if Mondays aren't all free at one
>>>>>>>>>> of them.
>>>>>>>>>> - *Center Room:* a little smaller (20x29), but still a fine size
>>>>>>>>>> for meetings
>>>>>>>>>> - *Corner Room:* 13 x 14: probably too small
>>>>>>>>>> - *Executive Suite:* not exactly a room, but an alcove... might
>>>>>>>>>> work okay, though.
>>>>>>>>>> -* East Room*: costs us money - nope!
>>>>>>>>>>
>>>>>>>>>> So I would look into the availability in the Boulevard Room, NE
>>>>>>>>>> Room, or SE Room (pick one randomly, or ask which one has the most
>>>>>>>>>> availability on Mondays 7-9 pm).  If none of those are free, check the
>>>>>>>>>> Center Room.  Then maybe the Executive Suite or Corner Room, but maybe not.
>>>>>>>>>>
>>>>>>>>>> Also, we don't have meetings the first Monday of every month -
>>>>>>>>>> just the others.  First Monday is Herald's Night.
>>>>>>>>>>
>>>>>>>>>> Feel free to chime in if anyone has other ideas.
>>>>>>>>>>
>>>>>>>>>> ~Birke
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Wed, Aug 12, 2015 at 3:46 PM, Hattie Knapp <
>>>>>>>>>> heknapp42 at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> So the good news is that we're all set and registered. I'm in
>>>>>>>>>>> the process of reserving the rooms right now, what date does the Mondays at
>>>>>>>>>>> 7:00 start? Also do we want the NC43 room in Pierpont, or a different one?
>>>>>>>>>>> Hattie
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Aug 12, 2015 at 2:55 PM, Kell Carnahan <
>>>>>>>>>>> wyndsung at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> University of Michigan policies (at least, as of last December,
>>>>>>>>>>>> when I stopped being the person to reserve rooms):  12 rooms per building
>>>>>>>>>>>> per semester.
>>>>>>>>>>>>
>>>>>>>>>>>> We currently use the Michigan Union for the mass meeting and
>>>>>>>>>>>> fight practices, and the League for dance practices.  Dance practices were
>>>>>>>>>>>> held in Pierpont Commons, on North Campus, until Pierpont had a ton of
>>>>>>>>>>>> construction all last summer and we moved it to the League.  I imagine that
>>>>>>>>>>>> construction was finished last fall.
>>>>>>>>>>>>
>>>>>>>>>>>> We could use Pierpont Commons for meeting spaces throughout the
>>>>>>>>>>>> entire year.  Pierpont Commons, being smaller than the Union and the
>>>>>>>>>>>> League, only allows clubs to register rooms out as far in advance as the
>>>>>>>>>>>> clubs are registered (the Union and the League lets us do this over a year
>>>>>>>>>>>> in advance, which I would do to make sure we got the prime locations we
>>>>>>>>>>>> wanted).  This just means that Hattie (our current room register person)
>>>>>>>>>>>> would have to make sure to re-register the student club as early as
>>>>>>>>>>>> possible during the summer months, so that we could try and get room space
>>>>>>>>>>>> past September 30 (when student clubs end if they aren't re-registered
>>>>>>>>>>>> every year).  As long as I did this early enough in the summer, I
>>>>>>>>>>>> registered dance practice without much problem.  The website where one
>>>>>>>>>>>> checks room space changed (I just checked), and I can no longer access it
>>>>>>>>>>>> (it's no longer open to the public, how annoying), so I have no idea if
>>>>>>>>>>>> there is Monday evening space available starting next month.  But it may be
>>>>>>>>>>>> a good option going forward in the future, and Hattie could find out what
>>>>>>>>>>>> availability there is with a quick phone call.
>>>>>>>>>>>>
>>>>>>>>>>>> Parking is usually the issue cited when wondering about using
>>>>>>>>>>>> University rooms.  There is a lot available within a couple blocks walk to
>>>>>>>>>>>> Pierpont Commons that is only enforced until 5 pm: Lot NC43 on the map (
>>>>>>>>>>>> http://pts.umich.edu/maps/north_medical.pdf).  Here is the
>>>>>>>>>>>> website of enforcement, if you're curious about when the other lots are
>>>>>>>>>>>> enforced: http://pts.umich.edu/parking/enforcement-nc.php.
>>>>>>>>>>>> For example, the lot a little closer to Pierpont, NC27, is enforced until 8
>>>>>>>>>>>> pm and wouldn't suit our purposes.  NC43 is a pretty short walk, though,
>>>>>>>>>>>> and it would mean a meeting place that fits most other criteria listed.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>    - *Availability on Monday evenings from 7:00-9:00 pm*:
>>>>>>>>>>>>    might not be available this semester (if already booked), but could be
>>>>>>>>>>>>    arranged for future semesters.  Hattie needs to call and ask.  The semester
>>>>>>>>>>>>    hasn't started, so maybe there's space for us still.
>>>>>>>>>>>>    - *Space for up to 25 people to sit together*: Yes
>>>>>>>>>>>>    - *No charge (or low cost) for us to use*: Yes - as long as
>>>>>>>>>>>>    we keep the student club going, which is why Festifall (and Northfest...
>>>>>>>>>>>>    aren't we also doing Northfest???) is so important!
>>>>>>>>>>>>    - *Quiet atmosphere where everyone can hear:* Yes
>>>>>>>>>>>>    - *Convenient parking:* Fairly close by for free
>>>>>>>>>>>>    - *Central location in Cynnabar:* Yes
>>>>>>>>>>>>    - *Food and drink (for those who otherwise don't have a
>>>>>>>>>>>>    chance to eat after work):* No.  Or, at least, not openly.
>>>>>>>>>>>>    We're officially not allowed to bring in outside food and drink, because
>>>>>>>>>>>>    the University likes to make people use their catering, which costs money.
>>>>>>>>>>>>    - *No pressure on anyone to spend money:* Yes
>>>>>>>>>>>>
>>>>>>>>>>>> I support going back to meeting on campus, as soon as we can
>>>>>>>>>>>> get the room space available.  It's nice not to have the pressure to spend
>>>>>>>>>>>> money, and being on campus means we have more flexibility with the room
>>>>>>>>>>>> space to hold workshops and whatnot that don't fit well in a restaurant.
>>>>>>>>>>>> It's also quiet.  But I also don't go to many meetings myself, so others'
>>>>>>>>>>>> opinions should probably hold more weight than my own.
>>>>>>>>>>>>
>>>>>>>>>>>> Hattie just emailed me a couple days ago that she was
>>>>>>>>>>>> re-registering the club, which I imagine went smoothly (it's not hard, as
>>>>>>>>>>>> long as you have the 10 students and 3 authorized signers already
>>>>>>>>>>>> confirmed).  She'll have to make a phone call about current Monday evening
>>>>>>>>>>>> availability of rooms, and/or log into the online system to find that out.
>>>>>>>>>>>>  (Hattie: Here's the website with contact info and room info about
>>>>>>>>>>>> reserving rooms at Pierpont Commons:
>>>>>>>>>>>> http://uunions.umich.edu/pierpont/meeting/events).
>>>>>>>>>>>>
>>>>>>>>>>>> That's what I know.  Feel free to ask me any questions about
>>>>>>>>>>>> concerns I didn't cover.
>>>>>>>>>>>> ~Birke
>>>>>>>>>>>> 4 years of UM Room Reserving Experience :)
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Aug 12, 2015 at 1:24 PM, Malachy von Ulm via Barony <
>>>>>>>>>>>> barony at cynnabar.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Aug 12, 2015 at 12:41:24PM -0400, Johannes
>>>>>>>>>>>>> Robbertszoon via Barony wrote:
>>>>>>>>>>>>> > We seem to be getting further from Ann Arbor/Ypsilanti. What
>>>>>>>>>>>>> about EMU or a restaurant in Ypsilanti (not the Corner too loud Brewery)? I
>>>>>>>>>>>>> thought we wanted it accessible to students. I love the idea if having
>>>>>>>>>>>>> workshops again.
>>>>>>>>>>>>> >
>>>>>>>>>>>>>
>>>>>>>>>>>>> To give an idea about at least one venue's non-free costs:
>>>>>>>>>>>>>
>>>>>>>>>>>>> http://ytown.org/index.php/community-center-rentals
>>>>>>>>>>>>>
>>>>>>>>>>>>> What is somewhat perverse is that renting a wallyball room
>>>>>>>>>>>>> would fit the
>>>>>>>>>>>>> entire meeting comfortably for almost no cost.
>>>>>>>>>>>>>
>>>>>>>>>>>>> I'm shy on time to followup and speak with people about
>>>>>>>>>>>>> possible discounts,
>>>>>>>>>>>>> but it might be worth someone's time to call ytown and see if
>>>>>>>>>>>>> they have
>>>>>>>>>>>>> either some sort of discount structure for non-profits or venue
>>>>>>>>>>>>> recommendations.  (Including squatting in their court for two
>>>>>>>>>>>>> hours.)
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Malachy
>>>>>>>>>>>>>
>>>>>>>>>>>>> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All
>>>>>>>>>>>>> of it is true."
>>>>>>>>>>>>> Abney Park - All the Myths are True.
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> Barony mailing list
>>>>>>>>>>>>> Barony at cynnabar.org
>>>>>>>>>>>>> http://lists.cynnabar.org/listinfo/barony
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
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>>>>>>>>>> Barony at cynnabar.org
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>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>> ------------------------------
>>>>>>>
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>>>>>>>
>>>>>>>
>>>>>> --
>>>>>> Sent from my Android device with K-9 Mail. Please excuse my brevity.
>>>>>>
>>>>>
>>>>>
>>>>
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>>
>>
>> --
>> “How people treat you is their karma; how you react is yours.” ~Wayne Dyer
>>
>>
>>
>>
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