[Cynnabar] 20160919 Barony of Cynnabar Business Meeting Notes
Greg Less via Barony
barony at cynnabar.org
Thu Sep 22 11:57:28 UTC 2016
Hi All -
Ann Arbor Dance Event - Could we please get more information about this?
Is this an SCA event or are we paying to help put on someone else's event.
If it isn't an SCA event, is it legal for us to use our funds in this way?
What will the SCA's involvement be? How will we be using this as a
recruiting session?
Revise the Financial Policy - I was of the understanding that the
student group was forming a "College" and that they would become shepherds
of their own destiny. The Barony giving them $250/year as a wrote matter of
policy doesn't sound like independence to me, it sounds like a policy item
that gives the barony free reign to meddle in the affairs of the students.
I would suggest instead that the students contact us if they need funds and
we can decide to support them or not as necessary. Ideally, they would be
asking us at the end of every school year so that we would have time to
discuss and approve the funds before any deadlines in August.
-Gregoire.
On Wed, Sep 21, 2016 at 6:43 PM, Cynnabar Seneschal via Barony <
barony at cynnabar.org> wrote:
> 20160919 Barony of Cynnabar Business Meeting Notes
>
> Center Room, Pierpont Commons. Workshops 6:30 to 7:15. _ _ attendees
>
> Meeting 7:30- 8:30. _7_ attendees.
>
> Attending: Ermenrich, Kasha, Heidi, Josie, Hattie, Eadraed, Kay
>
> *Workshop Topics:*
> Oct 10: *Running a Tournament List ** with Mistress Claire*
>
> Oct 17: *Starting an Archery Kit* *with Forrester Grey *
>
> *RESCHEDULED TBD* BOOK CLUB! *The Return of Martin Guerre*, by Natalie
> Zemon Davis with Kay.
>
> Contact Baroness Hannah Schreiber at dawnlsinclair at gmail.com if you would
> like to present a workshop. All topics are of interest.
>
> Meeting began at _7:35_ pm
>
> *Mass Meeting *REVIEW?* Sunday Sept 18, 2016. Lady Hattie Michigan
> Union Anderson Rooms 12 noon to 4 pm*. It went well. 8 student attendees.
> We spoke to another 12 to 20, when you added all the observers who stopped
> to watch the practice at arms.
>
> *Upcoming Baronial Events and Demos*
>
> *Canton Public Library Demo*: Sunday October 23, 2016 tentatively 1-3 pm.
>
> · Demo leader: *Eidy*
>
> · Volunteer Signup has gone out to the Barony Email List
>
> *Ann Arbor Dance Event,* “Time Traveler’s Ball *Fri Oct 28, 2016 7:30
> -11:00 pm. Michigan League Lady Morwen, Liaison. *
>
> This historic dance event is on our calendar because the student group was
> invited to participate in organizing it. All dancers are welcome. A web
> site for the event should be up soon.
>
> Tickets are available at the door. Historic clothing of all time periods
> is encouraged but not required. Contact Morwen for information.
>
> *Grand Day of Tournaments 2016 Sat Nov 5, 2016,* Liberty School, Ann
> Arbor Saline Road, Saline, MI. Ms. Giovanna Steward. Budget $1735.
> Breakeven 174.
>
> · Set Up will start after 9 pm.
>
> · Help is needed in picking up the List Field that we are
> borrowing from Roaring Wastes.
>
> · Prizes: His Excellency suggests looking at other events for
> auctions or sales. Ask, *“Would I like to have this?”*
>
> *Ann Arbor Christian School Demo Thursday Dec 8, 2016. COORDINATOR Daye. *Site:
> 5500 Whitmore Lake Rd, Ann Arbor, MI 48105*, *
>
> · Leader: Daye
>
> · Recruiting has started. Birke alerted fencers…
>
> *Wassail! Dec 10 2016, Chelsea Fairgrounds* – Reserved
>
> *Steward*: _____
>
> *Proposal:* NEEDED by first November Meeting at the latest.
>
> *Pentemere 12th Night Jan 7, 2017. THL Ceara *Hidden Springs Church,
> Howell *Budget $2700* Breakeven: 170(approx)
>
> · We are creating a contract for the rental.
>
> *Terpsichore at the Tower **April 1, 2017 Lord Gavriil.* St Paul’s Church
> of Christ, Saline MI. *B**udget $500* Breakeven: 50.
>
> · We will need a Contract, per Kingdom
>
> · Is the theme Carnival or something similar as part of the date?
>
> *Old Business*
>
> *Rent a Handicap Porta John for use at Closing of the Range, Baronial
> Archery Marshal Godaeth, $150.* *2nd of 3 meetings*
>
> No questions or objections.
>
>
>
>
>
> *GDoT Lunch Tavern,* Lady Ilse $600. *2nd of 3 meetings*
>
> · The break even number for Tavern is to sell 100 lunches at a
> charge of $6.00 for lunch combo. A la cart prices available, too.
>
> · Menu will be the same as last year, but with Thin Bread and
> Brownies instead of cookies.
>
> · No other questions or objections
>
> *Replenishing the Student Organization Account. $200. 2nd of 3 meetings*
>
> · Shall we restock to that same $200 level? *Yes.*
>
> · Shall we reduce the amount by the $50 authorized on 9/12/2016
> and approve $150? *NO.*
>
> · $250 should get the Barony through 1 year at current expense
> rated.
>
> · Check to cover the Seneschal’s approved $50 expense from last
> week was written and handed to Hattie. Thanks for covering the last
> week, Hattie!
>
> *Registering the Baronial Awards and Order Names and Badges. Mistress
> Ursula, Herald. $136 (or-$140 with postage?)*
>
> Shall the Barony complete and pay for the registration of our various
> names and devices with the College of Heralds?
>
> · Ursula is willing to do that work if we approve the estimated
> $136 for 8 orders/ awards and 8 badges. Eadraed will shepherd the process,
> as Pursuivant.
>
> · This planning is proceeding, per Eadraed.
>
> · Can we see pictures of the badges when the final designs and
> clearances of conflict are done? Yes.
>
> · No other questions or objections.
>
> *Officer vacancies to be filled:*
>
> Chatelaine – Applicant: Eidy
>
> · Eidy is invited to send a Society resume and statement of what
> she wants to do with the office when she is ready. She works Monday
> nights.
>
> Minister of Youth –
>
> *New Business* (includes items potentially requiring budget outlays)
>
> *Ann Arbor Dance Event,* “Time Traveler’s Ball” *Fri Oct 28, 2016 7:30
> -11:00 pm. Michigan League Lady Morwen, Liaison. $300 1st of 3 Meetings*
>
> Part of the contribution would be refunded to Cynnabar from Gate income of
> the event. Refund would be in proportion to Cynnabar’s percentage of the
> overall expenses. Currently that is about 30% of a $1000 budget. Expected
> return is 20 to 25% of outlay or $60 to $75.
>
> This event would support our recruiting among students by giving them an
> opportunity to meet people involved in the arts of a different time period
> than they are already investigating.
>
> *Proposal to Revise the Cynnabar Financial Policy. Baron Ermenrich, $250
> annually 1st of 3 Meetings*
>
> Draft Wording of the proposed revision:
>
> The Exchequer will annually in August restock the University of Michigan
> Student Organization Account with $250, until usage indicates we change the
> amount, frequency or account in which funds are kept.
>
> · We had to restock this account in rather a hurry at the end of
> summer 2015 and 2016.
>
> · This proposal would make this a standard activity.
>
> · It will smooth out the transition from summer to fall
> activities and place resources ready for use in booking rooms for
> recruiting activities, mass meeting and other school year uses of
> University spaces and resources.
>
> *Status check on approved budget items*
>
> *Elephant’s Heart Medallions* – Name of Order corrected. Pieces will be
> ready for the next baronial courts, at Closing of the Range and Grand Day
> of Tournaments.
>
> *Baronial Trailer* *Budget $3500-$3950* Wood lining in process.
>
> * New Gloves for Rapier Practice and Training Lady Birke. $120 *6 pair
> gloves at $20/ pair. Purchase will be 2 small, 2 medium, and 3 large
> cuffed gloves. Per Birke purchase is not done.
>
> *Announcements** & Group Discussion*
>
> *The Cynnabar Student Group is investigating becoming a College. *
>
> · The timeline for creating a new branch can be as long as 2
> years from idea to full status.
>
> · Hattie is developing a set of goals for the University of
> Michigan Student SCA Group around this idea and process.
>
> · Student Members of Cynnabar are invited to consider becoming
> officers of this group.
>
> · The Baron and Baroness with the unanimous support of the
> meeting request that each baronial officer take time to review Corpora and
> Kingdom Law about the creation of new groups and sub groups of baronies in
> so far as there are procedures in your area of responsibility. You may
> send facts and items of interest to Kay, who will compile them for the
> group’s information and use.
>
> · A Town Hall style meeting would be a good way to get everyone
> information at the same time.
>
> · Questions, Ideas and mutual expectations will be compiled. *Starting
> that list:*
>
> o How is money managed? Funds are held by the Baronial Exchequer.
>
> o How is a College different from a Canton?
>
> *The post of Deputy Seneschal (Drop Dead) is about to be open.*
>
> · Lady Ceara has a new position.
>
> · Please let Kay know if you are interested.
>
> · This can be a track to becoming the next Seneschal, too. That
> post will open up in Spring or Summer 2017.
>
> *Words of Their Excellencies*
>
> We are sending the State of the Barony report to Their Royal Highnesses.
>
>
>
> Meeting adjourned: _8:47_ pm
>
> _______________________________________________
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> Barony at cynnabar.org
> http://lists.cynnabar.org/listinfo/barony
>
>
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