[Cynnabar] 20160919 Barony of Cynnabar Business Meeting Notes
Greg Less via Barony
barony at cynnabar.org
Thu Sep 22 20:46:58 UTC 2016
HI Kay -
I would wager a guess that there wasn't a gate fee collected at those
previous recruiting opportunities. The problem here is that money is being
collected - we aren't sponsoring a demo in the public park, we are renting
a space and a DJ and attendees will be paying an entrance fee, a portion of
which comes back to the SCA, but another portion goes somewhere that isn't
the SCA. So, are we co-sponsoring an event? Donating money to a charity?
Helping a for-profit entity cover their up-front costs?
Thanks,
-Gregoire.
On Thu, Sep 22, 2016 at 4:43 PM, Cynnabar Seneschal <boc.seneschal at gmail.com
> wrote:
> I have a short email from Kingdom Exchequer about how report the spending
> of money to do a recruiting activity where a group partners with a non SCA
> group, so it is not a new idea.
> Kay
>
> On Sep 22, 2016 7:57 AM, "Greg Less" <greg.less at gmail.com> wrote:
>
>> Hi All -
>>
>> Ann Arbor Dance Event - Could we please get more information about
>> this? Is this an SCA event or are we paying to help put on someone else's
>> event. If it isn't an SCA event, is it legal for us to use our funds in
>> this way? What will the SCA's involvement be? How will we be using this as
>> a recruiting session?
>>
>> Revise the Financial Policy - I was of the understanding that the
>> student group was forming a "College" and that they would become shepherds
>> of their own destiny. The Barony giving them $250/year as a wrote matter of
>> policy doesn't sound like independence to me, it sounds like a policy item
>> that gives the barony free reign to meddle in the affairs of the students.
>> I would suggest instead that the students contact us if they need funds and
>> we can decide to support them or not as necessary. Ideally, they would be
>> asking us at the end of every school year so that we would have time to
>> discuss and approve the funds before any deadlines in August.
>>
>>
>> -Gregoire.
>>
>> On Wed, Sep 21, 2016 at 6:43 PM, Cynnabar Seneschal via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> 20160919 Barony of Cynnabar Business Meeting Notes
>>>
>>> Center Room, Pierpont Commons. Workshops 6:30 to 7:15. _ _ attendees
>>>
>>> Meeting 7:30- 8:30. _7_ attendees.
>>>
>>> Attending: Ermenrich, Kasha, Heidi, Josie, Hattie, Eadraed, Kay
>>>
>>> *Workshop Topics:*
>>> Oct 10: *Running a Tournament List ** with Mistress Claire*
>>>
>>> Oct 17: *Starting an Archery Kit* *with Forrester Grey *
>>>
>>> *RESCHEDULED TBD* BOOK CLUB! *The Return of Martin Guerre*, by Natalie
>>> Zemon Davis with Kay.
>>>
>>> Contact Baroness Hannah Schreiber at dawnlsinclair at gmail.com if you
>>> would like to present a workshop. All topics are of interest.
>>>
>>> Meeting began at _7:35_ pm
>>>
>>> *Mass Meeting *REVIEW?* Sunday Sept 18, 2016. Lady Hattie Michigan
>>> Union Anderson Rooms 12 noon to 4 pm*. It went well. 8 student
>>> attendees. We spoke to another 12 to 20, when you added all the
>>> observers who stopped to watch the practice at arms.
>>>
>>> *Upcoming Baronial Events and Demos*
>>>
>>> *Canton Public Library Demo*: Sunday October 23, 2016 tentatively 1-3
>>> pm.
>>>
>>> · Demo leader: *Eidy*
>>>
>>> · Volunteer Signup has gone out to the Barony Email List
>>>
>>> *Ann Arbor Dance Event,* “Time Traveler’s Ball *Fri Oct 28, 2016 7:30
>>> -11:00 pm. Michigan League Lady Morwen, Liaison. *
>>>
>>> This historic dance event is on our calendar because the student group
>>> was invited to participate in organizing it. All dancers are welcome. A
>>> web site for the event should be up soon.
>>>
>>> Tickets are available at the door. Historic clothing of all time periods
>>> is encouraged but not required. Contact Morwen for information.
>>>
>>> *Grand Day of Tournaments 2016 Sat Nov 5, 2016,* Liberty School, Ann
>>> Arbor Saline Road, Saline, MI. Ms. Giovanna Steward. Budget $1735.
>>> Breakeven 174.
>>>
>>> · Set Up will start after 9 pm.
>>>
>>> · Help is needed in picking up the List Field that we are
>>> borrowing from Roaring Wastes.
>>>
>>> · Prizes: His Excellency suggests looking at other events for
>>> auctions or sales. Ask, *“Would I like to have this?”*
>>>
>>> *Ann Arbor Christian School Demo Thursday Dec 8, 2016. COORDINATOR Daye.
>>> *Site: 5500 Whitmore Lake Rd, Ann Arbor, MI 48105*, *
>>>
>>> · Leader: Daye
>>>
>>> · Recruiting has started. Birke alerted fencers…
>>>
>>> *Wassail! Dec 10 2016, Chelsea Fairgrounds* – Reserved
>>>
>>> *Steward*: _____
>>>
>>> *Proposal:* NEEDED by first November Meeting at the latest.
>>>
>>> *Pentemere 12th Night Jan 7, 2017. THL Ceara *Hidden Springs Church,
>>> Howell *Budget $2700* Breakeven: 170(approx)
>>>
>>> · We are creating a contract for the rental.
>>>
>>> *Terpsichore at the Tower **April 1, 2017 Lord Gavriil.* St Paul’s
>>> Church of Christ, Saline MI. *B**udget $500* Breakeven: 50.
>>>
>>> · We will need a Contract, per Kingdom
>>>
>>> · Is the theme Carnival or something similar as part of the
>>> date?
>>>
>>> *Old Business*
>>>
>>> *Rent a Handicap Porta John for use at Closing of the Range, Baronial
>>> Archery Marshal Godaeth, $150.* *2nd of 3 meetings*
>>>
>>> No questions or objections.
>>>
>>>
>>>
>>>
>>>
>>> *GDoT Lunch Tavern,* Lady Ilse $600. *2nd of 3 meetings*
>>>
>>> · The break even number for Tavern is to sell 100 lunches at a
>>> charge of $6.00 for lunch combo. A la cart prices available, too.
>>>
>>> · Menu will be the same as last year, but with Thin Bread and
>>> Brownies instead of cookies.
>>>
>>> · No other questions or objections
>>>
>>> *Replenishing the Student Organization Account. $200. 2nd of 3 meetings*
>>>
>>> · Shall we restock to that same $200 level? *Yes.*
>>>
>>> · Shall we reduce the amount by the $50 authorized on 9/12/2016
>>> and approve $150? *NO.*
>>>
>>> · $250 should get the Barony through 1 year at current expense
>>> rated.
>>>
>>> · Check to cover the Seneschal’s approved $50 expense from last
>>> week was written and handed to Hattie. Thanks for covering the last
>>> week, Hattie!
>>>
>>> *Registering the Baronial Awards and Order Names and Badges. Mistress
>>> Ursula, Herald. $136 (or-$140 with postage?)*
>>>
>>> Shall the Barony complete and pay for the registration of our various
>>> names and devices with the College of Heralds?
>>>
>>> · Ursula is willing to do that work if we approve the estimated
>>> $136 for 8 orders/ awards and 8 badges. Eadraed will shepherd the process,
>>> as Pursuivant.
>>>
>>> · This planning is proceeding, per Eadraed.
>>>
>>> · Can we see pictures of the badges when the final designs and
>>> clearances of conflict are done? Yes.
>>>
>>> · No other questions or objections.
>>>
>>> *Officer vacancies to be filled:*
>>>
>>> Chatelaine – Applicant: Eidy
>>>
>>> · Eidy is invited to send a Society resume and statement of
>>> what she wants to do with the office when she is ready. She works
>>> Monday nights.
>>>
>>> Minister of Youth –
>>>
>>> *New Business* (includes items potentially requiring budget outlays)
>>>
>>> *Ann Arbor Dance Event,* “Time Traveler’s Ball” *Fri Oct 28, 2016 7:30
>>> -11:00 pm. Michigan League Lady Morwen, Liaison. $300 1st of 3 Meetings*
>>>
>>> Part of the contribution would be refunded to Cynnabar from Gate income
>>> of the event. Refund would be in proportion to Cynnabar’s percentage of the
>>> overall expenses. Currently that is about 30% of a $1000 budget. Expected
>>> return is 20 to 25% of outlay or $60 to $75.
>>>
>>> This event would support our recruiting among students by giving them an
>>> opportunity to meet people involved in the arts of a different time period
>>> than they are already investigating.
>>>
>>> *Proposal to Revise the Cynnabar Financial Policy. Baron Ermenrich, $250
>>> annually 1st of 3 Meetings*
>>>
>>> Draft Wording of the proposed revision:
>>>
>>> The Exchequer will annually in August restock the University of Michigan
>>> Student Organization Account with $250, until usage indicates we change the
>>> amount, frequency or account in which funds are kept.
>>>
>>> · We had to restock this account in rather a hurry at the end
>>> of summer 2015 and 2016.
>>>
>>> · This proposal would make this a standard activity.
>>>
>>> · It will smooth out the transition from summer to fall
>>> activities and place resources ready for use in booking rooms for
>>> recruiting activities, mass meeting and other school year uses of
>>> University spaces and resources.
>>>
>>> *Status check on approved budget items*
>>>
>>> *Elephant’s Heart Medallions* – Name of Order corrected. Pieces will
>>> be ready for the next baronial courts, at Closing of the Range and Grand
>>> Day of Tournaments.
>>>
>>> *Baronial Trailer* *Budget $3500-$3950* Wood lining in process.
>>>
>>> * New Gloves for Rapier Practice and Training Lady Birke. $120 *6 pair
>>> gloves at $20/ pair. Purchase will be 2 small, 2 medium, and 3 large
>>> cuffed gloves. Per Birke purchase is not done.
>>>
>>> *Announcements** & Group Discussion*
>>>
>>> *The Cynnabar Student Group is investigating becoming a College. *
>>>
>>> · The timeline for creating a new branch can be as long as 2
>>> years from idea to full status.
>>>
>>> · Hattie is developing a set of goals for the University of
>>> Michigan Student SCA Group around this idea and process.
>>>
>>> · Student Members of Cynnabar are invited to consider becoming
>>> officers of this group.
>>>
>>> · The Baron and Baroness with the unanimous support of the
>>> meeting request that each baronial officer take time to review Corpora and
>>> Kingdom Law about the creation of new groups and sub groups of baronies in
>>> so far as there are procedures in your area of responsibility. You may
>>> send facts and items of interest to Kay, who will compile them for the
>>> group’s information and use.
>>>
>>> · A Town Hall style meeting would be a good way to get everyone
>>> information at the same time.
>>>
>>> · Questions, Ideas and mutual expectations will be compiled. *Starting
>>> that list:*
>>>
>>> o How is money managed? Funds are held by the Baronial Exchequer.
>>>
>>> o How is a College different from a Canton?
>>>
>>> *The post of Deputy Seneschal (Drop Dead) is about to be open.*
>>>
>>> · Lady Ceara has a new position.
>>>
>>> · Please let Kay know if you are interested.
>>>
>>> · This can be a track to becoming the next Seneschal, too. That
>>> post will open up in Spring or Summer 2017.
>>>
>>> *Words of Their Excellencies*
>>>
>>> We are sending the State of the Barony report to Their Royal Highnesses.
>>>
>>>
>>>
>>> Meeting adjourned: _8:47_ pm
>>>
>>> _______________________________________________
>>> Barony mailing list
>>> Barony at cynnabar.org
>>> http://lists.cynnabar.org/listinfo/barony
>>>
>>>
>>
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