[Cynnabar] 20160919 Barony of Cynnabar Business Meeting Notes
Cynnabar Seneschal via Barony
barony at cynnabar.org
Thu Sep 22 20:43:19 UTC 2016
I have a short email from Kingdom Exchequer about how report the spending
of money to do a recruiting activity where a group partners with a non SCA
group, so it is not a new idea.
Kay
On Sep 22, 2016 7:57 AM, "Greg Less" <greg.less at gmail.com> wrote:
> Hi All -
>
> Ann Arbor Dance Event - Could we please get more information about
> this? Is this an SCA event or are we paying to help put on someone else's
> event. If it isn't an SCA event, is it legal for us to use our funds in
> this way? What will the SCA's involvement be? How will we be using this as
> a recruiting session?
>
> Revise the Financial Policy - I was of the understanding that the
> student group was forming a "College" and that they would become shepherds
> of their own destiny. The Barony giving them $250/year as a wrote matter of
> policy doesn't sound like independence to me, it sounds like a policy item
> that gives the barony free reign to meddle in the affairs of the students.
> I would suggest instead that the students contact us if they need funds and
> we can decide to support them or not as necessary. Ideally, they would be
> asking us at the end of every school year so that we would have time to
> discuss and approve the funds before any deadlines in August.
>
>
> -Gregoire.
>
> On Wed, Sep 21, 2016 at 6:43 PM, Cynnabar Seneschal via Barony <
> barony at cynnabar.org> wrote:
>
>> 20160919 Barony of Cynnabar Business Meeting Notes
>>
>> Center Room, Pierpont Commons. Workshops 6:30 to 7:15. _ _ attendees
>>
>> Meeting 7:30- 8:30. _7_ attendees.
>>
>> Attending: Ermenrich, Kasha, Heidi, Josie, Hattie, Eadraed, Kay
>>
>> *Workshop Topics:*
>> Oct 10: *Running a Tournament List ** with Mistress Claire*
>>
>> Oct 17: *Starting an Archery Kit* *with Forrester Grey *
>>
>> *RESCHEDULED TBD* BOOK CLUB! *The Return of Martin Guerre*, by Natalie
>> Zemon Davis with Kay.
>>
>> Contact Baroness Hannah Schreiber at dawnlsinclair at gmail.com if you
>> would like to present a workshop. All topics are of interest.
>>
>> Meeting began at _7:35_ pm
>>
>> *Mass Meeting *REVIEW?* Sunday Sept 18, 2016. Lady Hattie Michigan
>> Union Anderson Rooms 12 noon to 4 pm*. It went well. 8 student
>> attendees. We spoke to another 12 to 20, when you added all the
>> observers who stopped to watch the practice at arms.
>>
>> *Upcoming Baronial Events and Demos*
>>
>> *Canton Public Library Demo*: Sunday October 23, 2016 tentatively 1-3
>> pm.
>>
>> · Demo leader: *Eidy*
>>
>> · Volunteer Signup has gone out to the Barony Email List
>>
>> *Ann Arbor Dance Event,* “Time Traveler’s Ball *Fri Oct 28, 2016 7:30
>> -11:00 pm. Michigan League Lady Morwen, Liaison. *
>>
>> This historic dance event is on our calendar because the student group
>> was invited to participate in organizing it. All dancers are welcome. A
>> web site for the event should be up soon.
>>
>> Tickets are available at the door. Historic clothing of all time periods
>> is encouraged but not required. Contact Morwen for information.
>>
>> *Grand Day of Tournaments 2016 Sat Nov 5, 2016,* Liberty School, Ann
>> Arbor Saline Road, Saline, MI. Ms. Giovanna Steward. Budget $1735.
>> Breakeven 174.
>>
>> · Set Up will start after 9 pm.
>>
>> · Help is needed in picking up the List Field that we are
>> borrowing from Roaring Wastes.
>>
>> · Prizes: His Excellency suggests looking at other events for
>> auctions or sales. Ask, *“Would I like to have this?”*
>>
>> *Ann Arbor Christian School Demo Thursday Dec 8, 2016. COORDINATOR Daye. *Site:
>> 5500 Whitmore Lake Rd, Ann Arbor, MI 48105*, *
>>
>> · Leader: Daye
>>
>> · Recruiting has started. Birke alerted fencers…
>>
>> *Wassail! Dec 10 2016, Chelsea Fairgrounds* – Reserved
>>
>> *Steward*: _____
>>
>> *Proposal:* NEEDED by first November Meeting at the latest.
>>
>> *Pentemere 12th Night Jan 7, 2017. THL Ceara *Hidden Springs Church,
>> Howell *Budget $2700* Breakeven: 170(approx)
>>
>> · We are creating a contract for the rental.
>>
>> *Terpsichore at the Tower **April 1, 2017 Lord Gavriil.* St Paul’s
>> Church of Christ, Saline MI. *B**udget $500* Breakeven: 50.
>>
>> · We will need a Contract, per Kingdom
>>
>> · Is the theme Carnival or something similar as part of the date?
>>
>> *Old Business*
>>
>> *Rent a Handicap Porta John for use at Closing of the Range, Baronial
>> Archery Marshal Godaeth, $150.* *2nd of 3 meetings*
>>
>> No questions or objections.
>>
>>
>>
>>
>>
>> *GDoT Lunch Tavern,* Lady Ilse $600. *2nd of 3 meetings*
>>
>> · The break even number for Tavern is to sell 100 lunches at a
>> charge of $6.00 for lunch combo. A la cart prices available, too.
>>
>> · Menu will be the same as last year, but with Thin Bread and
>> Brownies instead of cookies.
>>
>> · No other questions or objections
>>
>> *Replenishing the Student Organization Account. $200. 2nd of 3 meetings*
>>
>> · Shall we restock to that same $200 level? *Yes.*
>>
>> · Shall we reduce the amount by the $50 authorized on 9/12/2016
>> and approve $150? *NO.*
>>
>> · $250 should get the Barony through 1 year at current expense
>> rated.
>>
>> · Check to cover the Seneschal’s approved $50 expense from last
>> week was written and handed to Hattie. Thanks for covering the last
>> week, Hattie!
>>
>> *Registering the Baronial Awards and Order Names and Badges. Mistress
>> Ursula, Herald. $136 (or-$140 with postage?)*
>>
>> Shall the Barony complete and pay for the registration of our various
>> names and devices with the College of Heralds?
>>
>> · Ursula is willing to do that work if we approve the estimated
>> $136 for 8 orders/ awards and 8 badges. Eadraed will shepherd the process,
>> as Pursuivant.
>>
>> · This planning is proceeding, per Eadraed.
>>
>> · Can we see pictures of the badges when the final designs and
>> clearances of conflict are done? Yes.
>>
>> · No other questions or objections.
>>
>> *Officer vacancies to be filled:*
>>
>> Chatelaine – Applicant: Eidy
>>
>> · Eidy is invited to send a Society resume and statement of what
>> she wants to do with the office when she is ready. She works Monday
>> nights.
>>
>> Minister of Youth –
>>
>> *New Business* (includes items potentially requiring budget outlays)
>>
>> *Ann Arbor Dance Event,* “Time Traveler’s Ball” *Fri Oct 28, 2016 7:30
>> -11:00 pm. Michigan League Lady Morwen, Liaison. $300 1st of 3 Meetings*
>>
>> Part of the contribution would be refunded to Cynnabar from Gate income
>> of the event. Refund would be in proportion to Cynnabar’s percentage of the
>> overall expenses. Currently that is about 30% of a $1000 budget. Expected
>> return is 20 to 25% of outlay or $60 to $75.
>>
>> This event would support our recruiting among students by giving them an
>> opportunity to meet people involved in the arts of a different time period
>> than they are already investigating.
>>
>> *Proposal to Revise the Cynnabar Financial Policy. Baron Ermenrich, $250
>> annually 1st of 3 Meetings*
>>
>> Draft Wording of the proposed revision:
>>
>> The Exchequer will annually in August restock the University of Michigan
>> Student Organization Account with $250, until usage indicates we change the
>> amount, frequency or account in which funds are kept.
>>
>> · We had to restock this account in rather a hurry at the end of
>> summer 2015 and 2016.
>>
>> · This proposal would make this a standard activity.
>>
>> · It will smooth out the transition from summer to fall
>> activities and place resources ready for use in booking rooms for
>> recruiting activities, mass meeting and other school year uses of
>> University spaces and resources.
>>
>> *Status check on approved budget items*
>>
>> *Elephant’s Heart Medallions* – Name of Order corrected. Pieces will be
>> ready for the next baronial courts, at Closing of the Range and Grand Day
>> of Tournaments.
>>
>> *Baronial Trailer* *Budget $3500-$3950* Wood lining in process.
>>
>> * New Gloves for Rapier Practice and Training Lady Birke. $120 *6 pair
>> gloves at $20/ pair. Purchase will be 2 small, 2 medium, and 3 large
>> cuffed gloves. Per Birke purchase is not done.
>>
>> *Announcements** & Group Discussion*
>>
>> *The Cynnabar Student Group is investigating becoming a College. *
>>
>> · The timeline for creating a new branch can be as long as 2
>> years from idea to full status.
>>
>> · Hattie is developing a set of goals for the University of
>> Michigan Student SCA Group around this idea and process.
>>
>> · Student Members of Cynnabar are invited to consider becoming
>> officers of this group.
>>
>> · The Baron and Baroness with the unanimous support of the
>> meeting request that each baronial officer take time to review Corpora and
>> Kingdom Law about the creation of new groups and sub groups of baronies in
>> so far as there are procedures in your area of responsibility. You may
>> send facts and items of interest to Kay, who will compile them for the
>> group’s information and use.
>>
>> · A Town Hall style meeting would be a good way to get everyone
>> information at the same time.
>>
>> · Questions, Ideas and mutual expectations will be compiled. *Starting
>> that list:*
>>
>> o How is money managed? Funds are held by the Baronial Exchequer.
>>
>> o How is a College different from a Canton?
>>
>> *The post of Deputy Seneschal (Drop Dead) is about to be open.*
>>
>> · Lady Ceara has a new position.
>>
>> · Please let Kay know if you are interested.
>>
>> · This can be a track to becoming the next Seneschal, too. That
>> post will open up in Spring or Summer 2017.
>>
>> *Words of Their Excellencies*
>>
>> We are sending the State of the Barony report to Their Royal Highnesses.
>>
>>
>>
>> Meeting adjourned: _8:47_ pm
>>
>> _______________________________________________
>> Barony mailing list
>> Barony at cynnabar.org
>> http://lists.cynnabar.org/listinfo/barony
>>
>>
>
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