[Cynnabar] 20160919 Barony of Cynnabar Business Meeting Notes
Carol Perry Lagemann via Barony
barony at cynnabar.org
Thu Sep 22 12:46:44 UTC 2016
Both of these are good points.
I do want to add that legally speaking, the UM Student Group and the
College *will *be separate, since the Society has jurisdiction over the
College and the University has jurisdiction over the Student Group. Also,
the College can have members from the community (and from colleges and
universities other than the University of Michigan), while the Student
Group can only consist of UM students, since it is a UM-overseen group. *That
said*, the idea of the College and/or the Student Group having less/no
involvement from the Barony is a separate issue and worth discussing.
As far as what will happen with the proposed College, there is nothing to
make decisions about yet. The proposed College members will need to fill
out paperwork and bring it to the Barony for approval, at which point the
Barony and College will want to discuss how the relationship betwen the two
groups will work. (Of course, we can start the discussion now, but we need
to remember that it is entirely hypothetical at this point.)
However, for anyone who has strong feelings about the dance event and the
auto-renewal of Baronial funds for room reservations: I encourage you to
come to the next meeting so that your opinion can be heard and taken into
account as the Barony decides whether to approve these two expenses.
On Thu, Sep 22, 2016 at 8:40 AM, Greg Less <greg.less at gmail.com> wrote:
> Thanks Your Excellency. A few more questions...
>
> *Ann Arbor Dance Event* - This is more a question for Mistress Kay and
> Lady Ilse, but I believe if we sponsor an event, it is an SCA event. If it
> is an SCA event, SCA policies are in place and people would need to sign
> waivers, etc. I think we also get into a grey area sponsoring an event
> where someone else is making money (We are only expected to get 20-25% of
> our investment back?)...
>
> *Revised Financial Policy* - I can't stress enough how improper I think
> it is for the UM Student group to be independent of the College. The Barony
> has been improperly using University resources for years and this is just
> another step in that ongoing game. Let the students form a College, let
> them run the student group, let them recruit, do demos, and invite the
> barony to attend practices in their spaces.
>
> -Gregoire.
>
> On Thu, Sep 22, 2016 at 8:22 AM, Carol Perry Lagemann <
> carolanneperry at gmail.com> wrote:
>
>> Here are some clarifications, though Kay can probably give more details.
>>
>> *Ann Arbor Dance Event*: I asked some of the same questions as you,
>> Gregoire, about the dance. It sounds like the local dance group is hosting
>> the event and has asked the UM student group (de facto: the Barony of
>> Cynnabar) to sponsor it. The Barony has been asked to provide $300 and will
>> be allowed to advertise at the event (flyers, etc. at the registration
>> desk, plus our name on all posters). We have not been asked to assist with
>> running the event in any other way, and, while it would be nice if Baronial
>> members could attend the event in garb, our presence does not seem to be
>> really required.
>>
>> In short: In return for the financial investment, we are being given an
>> opportunity to advertise, plus possibly forming a good relationship with a
>> local group whose interests overlap with ours. If the expense is
>> approved, I think it makes sense for us to talk about how to advertise most
>> effectively, given our limited role in the event.
>>
>> Morwen is the contact on this event. (Morwen, would you please correct me
>> if anything I've said here is incorrect?
>>
>> *Revise the Financial Policy*: The $250/year that would be
>> auto-deposited into the student group account is *not for funds for the
>> proposed college*. This money is to be used for room reservations for
>> Baronial practices and meetings, as well as demos that the Barony puts on
>> at the University of Michigan.
>>
>> If/when the proposed college forms, *there will be two bank accounts
>> involved*: 1) Funds for *the Proposed College* (i.e. the official SCA
>> group functioning under the Barony, like a canton) -- this may or may not
>> be included in the Baronial bank account, pending more information from the
>> exchequer, etc.; 2) Funds for *the UM Student Group* (i.e., the
>> University of Michigan student group who reserves rooms for the Barony). To
>> be clear, the Proposed College and the UM Student Group may have exactly
>> the same membership, but technically, they are two different groups.
>>
>> If, after the proposed college forms, the Barony would like to give
>> "start-up money" to the College, we would discuss the
>> legality/practicality/desireability of that expense separately. Any such
>> "start-up money" would then go to the College to be spent as their
>> government saw fit, *not *to the UM Student Group.
>>
>> *
>>
>> I hope that helps somewhat.
>>
>> Best,
>> Kasha
>>
>>
>> On Thu, Sep 22, 2016 at 7:57 AM, Greg Less via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> Hi All -
>>>
>>> Ann Arbor Dance Event - Could we please get more information about
>>> this? Is this an SCA event or are we paying to help put on someone else's
>>> event. If it isn't an SCA event, is it legal for us to use our funds in
>>> this way? What will the SCA's involvement be? How will we be using this as
>>> a recruiting session?
>>>
>>> Revise the Financial Policy - I was of the understanding that the
>>> student group was forming a "College" and that they would become shepherds
>>> of their own destiny. The Barony giving them $250/year as a wrote matter of
>>> policy doesn't sound like independence to me, it sounds like a policy item
>>> that gives the barony free reign to meddle in the affairs of the students.
>>> I would suggest instead that the students contact us if they need funds and
>>> we can decide to support them or not as necessary. Ideally, they would be
>>> asking us at the end of every school year so that we would have time to
>>> discuss and approve the funds before any deadlines in August.
>>>
>>>
>>> -Gregoire.
>>>
>>> On Wed, Sep 21, 2016 at 6:43 PM, Cynnabar Seneschal via Barony <
>>> barony at cynnabar.org> wrote:
>>>
>>>> 20160919 Barony of Cynnabar Business Meeting Notes
>>>>
>>>> Center Room, Pierpont Commons. Workshops 6:30 to 7:15. _ _ attendees
>>>>
>>>> Meeting 7:30- 8:30. _7_ attendees.
>>>>
>>>> Attending: Ermenrich, Kasha, Heidi, Josie, Hattie, Eadraed, Kay
>>>>
>>>> *Workshop Topics:*
>>>> Oct 10: *Running a Tournament List ** with Mistress Claire*
>>>>
>>>> Oct 17: *Starting an Archery Kit* *with Forrester Grey *
>>>>
>>>> *RESCHEDULED TBD* BOOK CLUB! *The Return of Martin Guerre*, by Natalie
>>>> Zemon Davis with Kay.
>>>>
>>>> Contact Baroness Hannah Schreiber at dawnlsinclair at gmail.com if you
>>>> would like to present a workshop. All topics are of interest.
>>>>
>>>> Meeting began at _7:35_ pm
>>>>
>>>> *Mass Meeting *REVIEW?* Sunday Sept 18, 2016. Lady Hattie Michigan
>>>> Union Anderson Rooms 12 noon to 4 pm*. It went well. 8 student
>>>> attendees. We spoke to another 12 to 20, when you added all the
>>>> observers who stopped to watch the practice at arms.
>>>>
>>>> *Upcoming Baronial Events and Demos*
>>>>
>>>> *Canton Public Library Demo*: Sunday October 23, 2016 tentatively 1-3
>>>> pm.
>>>>
>>>> · Demo leader: *Eidy*
>>>>
>>>> · Volunteer Signup has gone out to the Barony Email List
>>>>
>>>> *Ann Arbor Dance Event,* “Time Traveler’s Ball *Fri Oct 28, 2016 7:30
>>>> -11:00 pm. Michigan League Lady Morwen, Liaison. *
>>>>
>>>> This historic dance event is on our calendar because the student group
>>>> was invited to participate in organizing it. All dancers are welcome.
>>>> A web site for the event should be up soon.
>>>>
>>>> Tickets are available at the door. Historic clothing of all time
>>>> periods is encouraged but not required. Contact Morwen for information.
>>>>
>>>> *Grand Day of Tournaments 2016 Sat Nov 5, 2016,* Liberty School, Ann
>>>> Arbor Saline Road, Saline, MI. Ms. Giovanna Steward. Budget $1735.
>>>> Breakeven 174.
>>>>
>>>> · Set Up will start after 9 pm.
>>>>
>>>> · Help is needed in picking up the List Field that we are
>>>> borrowing from Roaring Wastes.
>>>>
>>>> · Prizes: His Excellency suggests looking at other events for
>>>> auctions or sales. Ask, *“Would I like to have this?”*
>>>>
>>>> *Ann Arbor Christian School Demo Thursday Dec 8, 2016. COORDINATOR
>>>> Daye. *Site: 5500 Whitmore Lake Rd, Ann Arbor, MI 48105*, *
>>>>
>>>> · Leader: Daye
>>>>
>>>> · Recruiting has started. Birke alerted fencers…
>>>>
>>>> *Wassail! Dec 10 2016, Chelsea Fairgrounds* – Reserved
>>>>
>>>> *Steward*: _____
>>>>
>>>> *Proposal:* NEEDED by first November Meeting at the latest.
>>>>
>>>> *Pentemere 12th Night Jan 7, 2017. THL Ceara *Hidden Springs Church,
>>>> Howell *Budget $2700* Breakeven: 170(approx)
>>>>
>>>> · We are creating a contract for the rental.
>>>>
>>>> *Terpsichore at the Tower **April 1, 2017 Lord Gavriil.* St Paul’s
>>>> Church of Christ, Saline MI. *B**udget $500* Breakeven: 50.
>>>>
>>>> · We will need a Contract, per Kingdom
>>>>
>>>> · Is the theme Carnival or something similar as part of the
>>>> date?
>>>>
>>>> *Old Business*
>>>>
>>>> *Rent a Handicap Porta John for use at Closing of the Range, Baronial
>>>> Archery Marshal Godaeth, $150.* *2nd of 3 meetings*
>>>>
>>>> No questions or objections.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *GDoT Lunch Tavern,* Lady Ilse $600. *2nd of 3 meetings*
>>>>
>>>> · The break even number for Tavern is to sell 100 lunches at a
>>>> charge of $6.00 for lunch combo. A la cart prices available, too.
>>>>
>>>> · Menu will be the same as last year, but with Thin Bread and
>>>> Brownies instead of cookies.
>>>>
>>>> · No other questions or objections
>>>>
>>>> *Replenishing the Student Organization Account. $200. 2nd of 3 meetings*
>>>>
>>>> · Shall we restock to that same $200 level? *Yes.*
>>>>
>>>> · Shall we reduce the amount by the $50 authorized on
>>>> 9/12/2016 and approve $150? *NO.*
>>>>
>>>> · $250 should get the Barony through 1 year at current expense
>>>> rated.
>>>>
>>>> · Check to cover the Seneschal’s approved $50 expense from
>>>> last week was written and handed to Hattie. Thanks for covering the
>>>> last week, Hattie!
>>>>
>>>> *Registering the Baronial Awards and Order Names and Badges. Mistress
>>>> Ursula, Herald. $136 (or-$140 with postage?)*
>>>>
>>>> Shall the Barony complete and pay for the registration of our various
>>>> names and devices with the College of Heralds?
>>>>
>>>> · Ursula is willing to do that work if we approve the
>>>> estimated $136 for 8 orders/ awards and 8 badges. Eadraed will shepherd the
>>>> process, as Pursuivant.
>>>>
>>>> · This planning is proceeding, per Eadraed.
>>>>
>>>> · Can we see pictures of the badges when the final designs and
>>>> clearances of conflict are done? Yes.
>>>>
>>>> · No other questions or objections.
>>>>
>>>> *Officer vacancies to be filled:*
>>>>
>>>> Chatelaine – Applicant: Eidy
>>>>
>>>> · Eidy is invited to send a Society resume and statement of
>>>> what she wants to do with the office when she is ready. She works
>>>> Monday nights.
>>>>
>>>> Minister of Youth –
>>>>
>>>> *New Business* (includes items potentially requiring budget outlays)
>>>>
>>>> *Ann Arbor Dance Event,* “Time Traveler’s Ball” *Fri Oct 28, 2016 7:30
>>>> -11:00 pm. Michigan League Lady Morwen, Liaison. $300 1st of 3 Meetings*
>>>>
>>>> Part of the contribution would be refunded to Cynnabar from Gate income
>>>> of the event. Refund would be in proportion to Cynnabar’s percentage of the
>>>> overall expenses. Currently that is about 30% of a $1000 budget. Expected
>>>> return is 20 to 25% of outlay or $60 to $75.
>>>>
>>>> This event would support our recruiting among students by giving them
>>>> an opportunity to meet people involved in the arts of a different time
>>>> period than they are already investigating.
>>>>
>>>> *Proposal to Revise the Cynnabar Financial Policy. Baron Ermenrich,
>>>> $250 annually 1st of 3 Meetings*
>>>>
>>>> Draft Wording of the proposed revision:
>>>>
>>>> The Exchequer will annually in August restock the University of
>>>> Michigan Student Organization Account with $250, until usage indicates we
>>>> change the amount, frequency or account in which funds are kept.
>>>>
>>>> · We had to restock this account in rather a hurry at the end
>>>> of summer 2015 and 2016.
>>>>
>>>> · This proposal would make this a standard activity.
>>>>
>>>> · It will smooth out the transition from summer to fall
>>>> activities and place resources ready for use in booking rooms for
>>>> recruiting activities, mass meeting and other school year uses of
>>>> University spaces and resources.
>>>>
>>>> *Status check on approved budget items*
>>>>
>>>> *Elephant’s Heart Medallions* – Name of Order corrected. Pieces will
>>>> be ready for the next baronial courts, at Closing of the Range and Grand
>>>> Day of Tournaments.
>>>>
>>>> *Baronial Trailer* *Budget $3500-$3950* Wood lining in process.
>>>>
>>>> * New Gloves for Rapier Practice and Training Lady Birke. $120 *6
>>>> pair gloves at $20/ pair. Purchase will be 2 small, 2 medium, and 3
>>>> large cuffed gloves. Per Birke purchase is not done.
>>>>
>>>> *Announcements** & Group Discussion*
>>>>
>>>> *The Cynnabar Student Group is investigating becoming a College. *
>>>>
>>>> · The timeline for creating a new branch can be as long as 2
>>>> years from idea to full status.
>>>>
>>>> · Hattie is developing a set of goals for the University of
>>>> Michigan Student SCA Group around this idea and process.
>>>>
>>>> · Student Members of Cynnabar are invited to consider becoming
>>>> officers of this group.
>>>>
>>>> · The Baron and Baroness with the unanimous support of the
>>>> meeting request that each baronial officer take time to review Corpora and
>>>> Kingdom Law about the creation of new groups and sub groups of baronies in
>>>> so far as there are procedures in your area of responsibility. You
>>>> may send facts and items of interest to Kay, who will compile them for the
>>>> group’s information and use.
>>>>
>>>> · A Town Hall style meeting would be a good way to get
>>>> everyone information at the same time.
>>>>
>>>> · Questions, Ideas and mutual expectations will be compiled. *Starting
>>>> that list:*
>>>>
>>>> o How is money managed? Funds are held by the Baronial Exchequer.
>>>>
>>>> o How is a College different from a Canton?
>>>>
>>>> *The post of Deputy Seneschal (Drop Dead) is about to be open.*
>>>>
>>>> · Lady Ceara has a new position.
>>>>
>>>> · Please let Kay know if you are interested.
>>>>
>>>> · This can be a track to becoming the next Seneschal, too. That
>>>> post will open up in Spring or Summer 2017.
>>>>
>>>> *Words of Their Excellencies*
>>>>
>>>> We are sending the State of the Barony report to Their Royal Highnesses.
>>>>
>>>>
>>>>
>>>> Meeting adjourned: _8:47_ pm
>>>>
>>>> _______________________________________________
>>>> Barony mailing list
>>>> Barony at cynnabar.org
>>>> http://lists.cynnabar.org/listinfo/barony
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Barony mailing list
>>> Barony at cynnabar.org
>>> http://lists.cynnabar.org/listinfo/barony
>>>
>>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.cynnabar.org/pipermail/barony/attachments/20160922/5c1d583c/attachment-0001.html>
More information about the Barony
mailing list