[Cynnabar] 082117 business meeting notes

Mon Aug 28 19:30:55 UTC 2017

Sorry these are late; I'm still getting back into the swing of things after
Pennsic. -Derian.August 21, 2017  Barony of Cynnabar Business Meeting Notes

Sidetrack Bar & Grill, Ypsilanti

Meeting 7:30- 8:30: 20 attendees.

Attending: Derian, Ermenrich, Kasha, Hannah, Tairdelbach, Black Jack,
Ryusuke, Bina, Tomoe, Malachy, Gavriil, Ionis, Alana, Harkin, Usula, Ede,
Alan, Jessica, Morwen, Jadzia
Business Meeting began at 7:30p.m.

*Upcoming Baronial Events and Demos*

*Canton Library Demo*

Barony did demo at Canton public library last year, Sunday, September
timeframe?  September the 17th, 1pm – 3pm, setup begins at noon, teardown
as needed afterward, dinner social hour afterward!  If you know you are
able to go, please contact Alanna and let her know you can go and what you
will do.  Same space as last year, community room + outdoor area near the
entrance.  Possibly thrown weapons, but waiting on approval from the
library.

*Cook’s Symposium October 13, 14 & 15, 2017 *St Paul’s Church of Christ,
Saline MI. *Baroness Hannah, Steward. Budget $525; breakeven 66 attendees*

THL Ceara has placed a form on Facebook in both the Barony page and the
Crash and Pool page.  One person has contacted her so far.  If you can
offer overnight space to Cooks’ Symposium attendees, please contact Ceara.

·         Hotel block booked, comfort inn and suites, ten rooms

o   In process of updating website

·         Sunday activity – Brewery Becker confirmed!  Behind the scenes
brewery tour.  Historic beers and other cool stuff!  They are excited about
us coming.  Tour starts at noon

·         Business cards advertising the event are available, please pass
them out!

·         Still looking for people to teach

·         Staff meeting coming up

*Grand Day of Tournaments- Nov 4, 2017 *Liberty School, Saline MI.*
Mistress Genoveva Steward. Budget $2260; breakeven 174 (may
change)            *

·         *Site is reserved. *Deposit should go to the school in July (or
September?)

*Old Business*

*Cynnabar Ruby Jubilee*: Need event proposal.  Date has been submitted to
the calendar deputy.

·         Preliminary website up, event was advertised in the Pennsic
Independent.

·         If you  are interested in helping out or taking a staff position
please contact Baroness Kasha

*Officer vacancies to be filled:*

1.       Minister of Youth– Still seeking a Minister of Youth

*New Business* (includes items potentially requiring budget outlays)

*Wassail, December 16th 2017, Chelsea fairgrounds,* *Albina Gherardi
(Bina), $400 *Cost is same as last year $400, will cover site fee,
insurance (for alcohol), decorations (including elephants!).  The site not
available on the 9th , Dec 16th  does not conflict with Yule in Toledo.
Deposit due in October ($150?)  First of three meetings.

*2” ball hitch for Baronial Trailer, Baron Tairdelbach, $50* - Getting the
trailer to and from Celtic fest was challenging this year, since our normal
trailer haulers were not available for all or some of the event.  Proper
electrical hookup and hitch were not available, had to borrow / purchase
some equipment.  *APPROVED*

*Excel for Baronial Exchequer (Mistress Jadwiga) licensed to the Barony -
$120.*  *APPROVED*

*Potential new Ann Arbor location for business meetings.*  Fairfax
recommends the Journey of Faith church, located at 1900 Manchester Rd, Ann
Arbor, MI (Near Washtenaw and E Stadium).  This site has a kitchen
available, and the room we could use is about three times the size of the
upstairs room in Sidetrack.  The site has a real elevator inside, and 30 or
40 parking spots available in church parking lot.  There is a bus stop a
two minute walk away.

We propose to offer the following arrangement in exchange for a meeting
site for September – December:

·         $250 payment to purchase supplies for hygiene bags (toilet paper,
toothbrushes, etc)for needy folks

·         One pre-meeting workshop per month dedicated to filling bags with
supplies

·         Target of 150 bags filled by the Barony with supplies provided by
the church by the end of the year

·         Collect supplies (non-perishable food, hygiene supplies, school
supplies) at Cook’s Symposium and Grand Day of Tournaments

First of three meetings

*Status check on approved budget items*

*Food at the baronial champion’s tournament at Pennsic*, *Baroness Kasha,
$100.*  Receipts turned in this week, ~$75 so far

*Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
$425*

*Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
Eadraed reported that the registration process is continuing.

First batch of items have gone through, three order names accepted,
Elephant’s tusk is pending

*Money for fighter food at Celtic fest $100 – *Tairdelbach has a receipt,
pending ability to write checks

*Announcements** & Group Discussion*

*Announcement/Reminder:  Wassail & 2018 events:  *It's time to start
thinking about Wassail!  We need to reserve the site at Chelsea if we want
it.  We need a date and a reservation.  Also Terpsichore and St. Cecilia
need to be placed on the calendar.  Wassail is a good event to try out
being an event steward.

Calontir Trim – Minimum order of 500m now available, they could do the
elephant + tower + livery easily!  Monetary details forthcoming, official
proposal will happen then.

Meeting ended:  8:17 p.m.

[Next Meeting:  Monday August 28, 2017, at Side Track in Ypsilanti]
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