[Cynnabar] 082117 business meeting notes

Mon Aug 28 20:37:50 UTC 2017

Can't make the mtg tonight,  but can call in if needed!

Dawn "Bina" Gerardi-Reid

On Aug 28, 2017 3:31 PM, "Cynnabar Seneschal via Barony" <
barony at cynnabar.org> wrote:

> Sorry these are late; I'm still getting back into the swing of things
> after Pennsic. -Derian.August 21, 2017  Barony of Cynnabar Business
> Meeting Notes
>
>
>
> Sidetrack Bar & Grill, Ypsilanti
>
> Meeting 7:30- 8:30: 20 attendees.
>
>
>
> Attending: Derian, Ermenrich, Kasha, Hannah, Tairdelbach, Black Jack,
> Ryusuke, Bina, Tomoe, Malachy, Gavriil, Ionis, Alana, Harkin, Usula, Ede,
> Alan, Jessica, Morwen, Jadzia
> Business Meeting began at 7:30p.m.
>
> *Upcoming Baronial Events and Demos*
>
> *Canton Library Demo*
>
> Barony did demo at Canton public library last year, Sunday, September
> timeframe?  September the 17th, 1pm – 3pm, setup begins at noon, teardown
> as needed afterward, dinner social hour afterward!  If you know you are
> able to go, please contact Alanna and let her know you can go and what you
> will do.  Same space as last year, community room + outdoor area near the
> entrance.  Possibly thrown weapons, but waiting on approval from the
> library.
>
> *Cook’s Symposium October 13, 14 & 15, 2017 *St Paul’s Church of Christ,
> Saline MI. *Baroness Hannah, Steward. Budget $525; breakeven 66 attendees*
>
> THL Ceara has placed a form on Facebook in both the Barony page and the
> Crash and Pool page.  One person has contacted her so far.  If you can
> offer overnight space to Cooks’ Symposium attendees, please contact Ceara.
>
> ·         Hotel block booked, comfort inn and suites, ten rooms
>
> o   In process of updating website
>
> ·         Sunday activity – Brewery Becker confirmed!  Behind the scenes
> brewery tour.  Historic beers and other cool stuff!  They are excited about
> us coming.  Tour starts at noon
>
> ·         Business cards advertising the event are available, please pass
> them out!
>
> ·         Still looking for people to teach
>
> ·         Staff meeting coming up
>
> *Grand Day of Tournaments- Nov 4, 2017 *Liberty School, Saline MI.*
> Mistress Genoveva Steward. Budget $2260; breakeven 174 (may
> change)            *
>
> ·         *Site is reserved. *Deposit should go to the school in July (or
> September?)
>
> *Old Business*
>
>
> *Cynnabar Ruby Jubilee*: Need event proposal.  Date has been submitted to
> the calendar deputy.
>
> ·         Preliminary website up, event was advertised in the Pennsic
> Independent.
>
> ·         If you  are interested in helping out or taking a staff
> position please contact Baroness Kasha
>
>
> *Officer vacancies to be filled:*
>
> 1.       Minister of Youth– Still seeking a Minister of Youth
>
>
> *New Business* (includes items potentially requiring budget outlays)
>
>
>
> *Wassail, December 16th 2017, Chelsea fairgrounds,* *Albina Gherardi
> (Bina), $400 *Cost is same as last year $400, will cover site fee,
> insurance (for alcohol), decorations (including elephants!).  The site not
> available on the 9th , Dec 16th  does not conflict with Yule in Toledo.
> Deposit due in October ($150?)  First of three meetings.
>
>
> *2” ball hitch for Baronial Trailer, Baron Tairdelbach, $50* - Getting
> the trailer to and from Celtic fest was challenging this year, since our
> normal trailer haulers were not available for all or some of the event.
> Proper electrical hookup and hitch were not available, had to borrow /
> purchase some equipment.  *APPROVED*
>
>
> *Excel for Baronial Exchequer (Mistress Jadwiga) licensed to the Barony -
> $120.*  *APPROVED*
>
>
> *Potential new Ann Arbor location for business meetings.*  Fairfax
> recommends the Journey of Faith church, located at 1900 Manchester Rd, Ann
> Arbor, MI (Near Washtenaw and E Stadium).  This site has a kitchen
> available, and the room we could use is about three times the size of the
> upstairs room in Sidetrack.  The site has a real elevator inside, and 30 or
> 40 parking spots available in church parking lot.  There is a bus stop a
> two minute walk away.
>
> We propose to offer the following arrangement in exchange for a meeting
> site for September – December:
>
> ·         $250 payment to purchase supplies for hygiene bags (toilet
> paper, toothbrushes, etc)for needy folks
>
> ·         One pre-meeting workshop per month dedicated to filling bags
> with supplies
>
> ·         Target of 150 bags filled by the Barony with supplies provided
> by the church by the end of the year
>
> ·         Collect supplies (non-perishable food, hygiene supplies, school
> supplies) at Cook’s Symposium and Grand Day of Tournaments
>
> First of three meetings
>
> *Status check on approved budget items*
>
> *Food at the baronial champion’s tournament at Pennsic*, *Baroness Kasha,
> $100.*  Receipts turned in this week, ~$75 so far
>
> *Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
> $425*
>
>
> *Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
> disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
> Eadraed reported that the registration process is continuing.
>
> First batch of items have gone through, three order names accepted,
> Elephant’s tusk is pending
>
>
> *Money for fighter food at Celtic fest $100 – *Tairdelbach has a receipt,
> pending ability to write checks
>
> *Announcements** & Group Discussion*
>
>
>
> *Announcement/Reminder:  Wassail & 2018 events:  *It's time to start
> thinking about Wassail!  We need to reserve the site at Chelsea if we want
> it.  We need a date and a reservation.  Also Terpsichore and St. Cecilia
> need to be placed on the calendar.  Wassail is a good event to try out
> being an event steward.
>
>
>
> Calontir Trim – Minimum order of 500m now available, they could do the
> elephant + tower + livery easily!  Monetary details forthcoming, official
> proposal will happen then.
>
>
>
> Meeting ended:  8:17 p.m.
>
>
>
> [Next Meeting:  Monday August 28, 2017, at Side Track in Ypsilanti]
>
>
> _______________________________________________
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> Barony at cynnabar.org
> http://lists.cynnabar.org/listinfo/barony
>
>
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