[Cynnabar] 20171211 business meeting notes

Mon Dec 18 17:13:00 UTC 2017

Apologies that these are late; work has been very busy.

Note that tonight we will be doing the gift exchange in lieu of holding a
business meeting.

-Derian.

December 11, 2017 Barony of Cynnabar Business Meeting Notes

Journey of Faith Christian Church, Ann Arbor, MI

Meeting 7:30- 8:30: 12 attendees

Attending: Derian, Midair, Jack, Bina, Malachy, Ermenrich, Eadraed, Kasha,
Arabella, Edonea, Jadzia, Alanna
Business Meeting began at 7:30 pm

*Upcoming Baronial Events and Demos*

*Wassail, December 16th 2017, Wayne County fairgrounds,* *Albina Gherardi
(Bina), $850 (including $200 refundable deposit) *

Wayne county fairgrounds as a site, it is in a shared zip code.  Date is
scheduled (Dec 16th), $450 for the day, plus a $200 refundable deposit.  We
can still have our Yule fire.

·         Wayne County Fairgrounds has received the deposit check.

·         Balance due Dec 1st.

·         Contract is signed.

·         Santa has been contacted and will be there!

·         Ceara will be helping with youth activities

·         Setup at noon, site opens at 2pm.  Cleanup will start at 10pm, we
must be off site by 11pm.

*St Cecila, Aeffe Torsdottir, May 12th – 13th, 2018, $450*, People’s
Presbyterian church in Milan, where Hannah and Tairdelbach’s investiture
was.  The sanctuary was built for piano concerts, so it has good
acoustics.  Kitchen, spacious fellowship hall, lounge, two small
classrooms, and a royalty room.  Sunday site TBD.  Site: $250, Salon Food:
$100, Printing $50, Incidental costs $50.  Breakeven is 90 people at
average of $5 donation.   Red spears has approved the date!  Performance
space site on Sunday is still needed.

*Cynnabar Ruby Jubilee: * *Baroness Kasha, August 31st – September 2nd,
2018, $6,250.*

·         DATE CHANGE due to availability of the site (original weekend we
requested was not available), request has been sent to the kingdom Calendar
deputy.

·         First staff meeting has been held!

·         Break-even is 250; 209 adults if everyone camps, 313 adults if
everyone daytrips Saturday.  Fewer if people rent cabins.

·         Event proposal reviewed (see link:
https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing
)

·         Preliminary website up.

·         If you  are interested in helping out or taking a staff position
please contact Baroness Kasha

·         One set of cabins / tent camping area designated as quiet area

·         No staking in the septic area, this will be marked

·         There are approximately 125 parking spots, plus roughly 30
overflow parking spots further away.

·         Deposit check and SCA insurance checks (alcohol, golf cart,
supplemental site) have been sent in.  Insurance has been paid, final
contract with the site is in the works.

·         We will want alcohol donations…

·         Site walk through Saturday December 30th.  We will not be able to
get inside the buildings, there will be another walkthrough in the Spring,
when we can get in the buildings, without the snow, etc.

*Old Business*

*Officer vacancies to be filled:*

1.       Minister of Youth– Still seeking a Minister of Youth

2.       Chronicler

*New Business* (includes items potentially requiring budget outlays)

*Bina for Chronicler* – has desktop publishing experience, is interested in
the position. First of three meetings.

*Terpsichore, Midair MacCormaic*, April 21, 2018, $550, St Paul’s in
Saline.  The site is available, same setup as prior years.  Lunch tavern
will be a separate proposal.  If you want to learn how to run an event,
this is a great one to be deputy steward for! Breakeven is around 55
adults, last year we had 139 attendees.  It is on the kingdom calendar.
Third of three meetings.  * APPROVED*

*Lady Edonea – Demo Tuesday 12/12/17, Ann Arbor Christian School,* see the
email for the performance schedule; Lady Edonea will be on site at 6:00
PM.  Performances will be brief.  There is a small possibility that the
demo may be cancelled if school is cancelled tomorrow.

*Status check on approved budget items*

*Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
$425 budgeted, *income of $284 at the event.  Receipts TBD, 71 tickets
sold

*Lunch Tavern at Grand Day of Tournaments* – *$600, Lady Ilse*, $6 a
head, break
even 100 meals.  Income $745.5.  Receipts received, but they underspent, so
the Barony needs to be repaid the remainder.

*Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
Eadraed reported that the registration process is continuing.

First batch of items have gone through, three order names accepted,
Elephant’s tusk is pending.  Need to work on badge design to finish
spending the budget.

*Announcements** & Group Discussion*

*Announcements*

The baronial scribal guild will be meeting on 12/30/17 (a Saturday) at
Hannah & Tairdelbach’s – contact them for more details.

Next citadel deadline is Dec 15th for the end of the year issue, to be
published ~Jan 1st.  We are specifically looking for memories regarding
Wassail.

Baroness Kasha – Caroling will be happening Thursday and Fridays between
7pm and 9pm between now and Wassail!  If you want to sing holiday carols,
you are invited.  Downtown caroling will happen depending on people’s
schedules.

Holiday gift exchange!  Monday December 18th.  Instead of business meeting
(modulo any urgent business) we will be holding a gift exchange.  See the
facebook event for more details

Monthly tournaments have returned!  We have a new system this year for
scheduling tournaments, they will be happening consistently!

Meetin*g ended:  **8:10 pm*

[Next Meeting:  Monday December 18th, 2017, at Journey of Faith church
in Ann Arbor]
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