[Cynnabar] 20171113 business meeting notes

[Cynnabar Seneschal via Barony]

November 13, 2017  Barony of Cynnabar Business Meeting Notes



Journey of Faith Christian Church, Ann Arbor, MI

Pre-meeting workshop 6:30-7:30: 7 attendees

Meeting 7:30- 8:30: 9 attendees



Attending: Derian, Blackjack, Bina, Ceara, Aeffe, Godhit, Kasha, Ermenrich,
Jadzia
*Workshop Topic:** Jack Black brings us "A discussion of authority on board
ships in period."* Business Meeting began at 7:29 pm

*Upcoming Baronial Events and Demos*

*Wassail, December 16th 2017, Chelsea fairgrounds,* *Albina Gherardi
(Bina), $850 (including $200 refundable deposit) *

Wayne county fairgrounds as a site, it is in a shared zip code.  Date is
scheduled (Dec 16th), $450 for the day, plus a $200 refundable deposit.  We
can still have our Yule fire.

·         Wayne County Fairgrounds has received the deposit check.

·         Balance due Dec 1st.

·         Contract is signed.

·         Santa has been contacted and will be there!

·         Ceara will be helping with youth activities

·         Setup at noon, site opens at 2pm.  Cleanup will start at 10pm, we
must be off site by 11pm.



*Cynnabar Ruby Jubilee: * Baroness Kasha, $6,250.  August 31st – September 2
nd, 2018.

·         DATE CHANGE due to availability of the site (original weekend we
requested was not available), request has been sent to the kingdom Calendar
deputy.

·         First staff meeting has been held!

·         Break-even is 250; 209 adults if everyone camps, 313 adults if
everyone daytrips Saturday.  Fewer if people rent cabins.

·         Event proposal reviewed (see link:
https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing
)

·         Preliminary website up.

·         If you  are interested in helping out or taking a staff position
please contact Baroness Kasha

·         One set of cabins / tent camping area designated as quiet area

·         No staking in the septic area, this will be marked

·         There are approximately 125 parking spots, plus roughly 30
overflow parking spots further away.



*Old Business*

*Grand Day of Tournaments- Nov 4, 2017 *Liberty School, Saline MI.*
Mistress Genoveva Steward. Budget $2260; breakeven 174 *

·         We are to be billed for the site now that the event has passed.

·         314 attendees!  Gate total $3110, minus $75 NMS, total income
$3035



*Officer vacancies to be filled:*

1.       Minister of Youth– Still seeking a Minister of Youth

*New Business* (includes items potentially requiring budget outlays)

Exchequer office supplies, Jadzia, $50 immediate need for stamps, paper
clips, etc.  *APPROVED.*

*St Cecila, Aeffe Torsdottir, May 12th – 13th, 2018, $450*, People’s
Presbyterian church in Milan, where Hannah and Tairdelbach’s investiture
was.  The sanctuary was built for piano concerts, so it has good
acoustics.  Kitchen, spacious fellowship hall, lounge, two small
classrooms, and a royalty room.  Sunday site TBD.  Site: $250, Salon Food:
$100, Printing $50, Incidental costs $50.  Breakeven is 90 people at
average of $5 donation.  Second of three meetings



*Status check on approved budget items*

*Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
$425 budgeted, *income of $284 at the event.  Receipts TBD, 71 tickets sold



*Lunch Tavern at Grand Day of Tournaments* – *$600, Lady Ilse*, $6 a
head, break
even 100 meals.  Income $745.5  Receipts TBD.



*Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
Eadraed reported that the registration process is continuing.

First batch of items have gone through, three order names accepted,
Elephant’s tusk is pending



*Announcements** & Group Discussion*

Hannah – The Barony’s scribal guild met at Hannah and Tairdelbach’s on
Sunday Oct 22nd, five people attended.  Working on the Alphabet challenge,
hoping to get that done for GDoT, another scribal day set up for 12/30/17
(a Saturday).


HRM has posted a number of things regarding events during Their reign.  A&S
faires are undergoing significant changes; check out the new rules in the
Pale or the Midrealm gazette.


Next citadel deadline is Dec 15th for the end of the year issue, to be
published ~Jan 1st.  We are specifically looking for memories regarding
Wassail.


Jadzia - Review of books completed.  Our financial policy needs to be
approved by kingdom.  We need to have an inventory of Baronial assets, due
in the Spring.


Baroness Kasha – Caroling will be happening!  If you want to sing holiday
carols, you are invited.


We are still looking for an event steward for Terpsichore!  If you are
interested in running this event please let us know.



*Meeting ended:  **8:31 pm*



[Next Meeting:  Monday November 20th, 2017, at Journey of Faith church
in Ann Arbor]
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.cynnabar.org/pipermail/barony/attachments/20171127/8f567de9/attachment.html>