[Cynnabar] 20171120 business meeting notes

Tue Nov 28 10:30:25 UTC 2017

I'm sad that the Cynnabar Ruby Jubilee got moved to Labor Day weekend.  I
almost certainly won't be able to make it.  :(  I understand that getting a
site is tricky, though.

On Mon, Nov 27, 2017 at 3:41 PM, Cynnabar Seneschal via Barony <
barony at cynnabar.org> wrote:

> And this one brings us up to date.  Sorry again these are so tardy.
>
> -Derian.
>
> November 13, 2017  Barony of Cynnabar Business Meeting Notes
>
>
>
> Journey of Faith Christian Church, Ann Arbor, MI
>
> Pre-meeting workshop 6:30-7:30: 7 attendees
>
> Meeting 7:30- 8:30: 8 attendees
>
>
>
> Attending: Derian, Malachy, Aeffe, Godhit, Ermenrich, Hattie, Kay, Staum,
> Max, Ursula, Midair
> *Workshop Topic:** None* Business Meeting began at 7:30 pm
>
> *Upcoming Baronial Events and Demos*
>
> *Wassail, December 16th 2017, Wayne County fairgrounds,* *Albina Gherardi
> (Bina), $850 (including $200 refundable deposit) *
>
> Wayne county fairgrounds as a site, it is in a shared zip code.  Date is
> scheduled (Dec 16th), $450 for the day, plus a $200 refundable deposit.
> We can still have our Yule fire.
>
> ·         Wayne County Fairgrounds has received the deposit check.
>
> ·         Balance due Dec 1st.
>
> ·         Contract is signed.
>
> ·         Santa has been contacted and will be there!
>
> ·         Ceara will be helping with youth activities
>
> ·         Setup at noon, site opens at 2pm.  Cleanup will start at 10pm,
> we must be off site by 11pm.
>
>
>
> *Cynnabar Ruby Jubilee: * Baroness Kasha, $6,250.  August 31st –
> September 2nd, 2018.
>
> ·         DATE CHANGE due to availability of the site (original weekend
> we requested was not available), request has been sent to the kingdom
> Calendar deputy.
>
> ·         First staff meeting has been held!
>
> ·         Break-even is 250; 209 adults if everyone camps, 313 adults if
> everyone daytrips Saturday.  Fewer if people rent cabins.
>
> ·         Event proposal reviewed (see link: https://docs.google.com/
> document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing )
>
> ·         Preliminary website up.
>
> ·         If you  are interested in helping out or taking a staff
> position please contact Baroness Kasha
>
> ·         One set of cabins / tent camping area designated as quiet area
>
> ·         No staking in the septic area, this will be marked
>
> ·         There are approximately 125 parking spots, plus roughly 30
> overflow parking spots further away.
>
> ·         Deposit check and SCA insurance checks (alcohol, golf cart,
> supplemental site) have been sent in
>
>
>
> *Old Business*
>
> *Grand Day of Tournaments- Nov 4, 2017 *Liberty School, Saline MI.*
> Mistress Genoveva Steward. Budget $2260; breakeven 174 *
>
> ·         We are to be billed for the site now that the event has passed.
>
> ·         314 attendees!  Gate total $3110, minus $75 NMS, total income
> $3035
>
>
>
> *Officer vacancies to be filled:*
>
> 1.       Minister of Youth– Still seeking a Minister of Youth
>
>
> *New Business* (includes items potentially requiring budget outlays)
>
>
> Cynnabar will need a baronial chronicler after the last issue of the year,
> please contact Their Excellencies or Derian if you are interested.  This is
> a required office for the Barony.
>
>
>
> Exchequer office supplies, Jadzia, $50 immediate need for stamps, paper
> clips, etc.  APPROVED.
>
>
>
> *St Cecila, Aeffe Torsdottir, May 12th – 13th, 2018, $450*, People’s
> Presbyterian church in Milan, where Hannah and Tairdelbach’s investiture
> was.  The sanctuary was built for piano concerts, so it has good
> acoustics.  Kitchen, spacious fellowship hall, lounge, two small
> classrooms, and a royalty room.  Sunday site TBD.  Site: $250, Salon Food:
> $100, Printing $50, Incidental costs $50.  Breakeven is 90 people at
> average of $5 donation.  Third of three meetings APPROVED
>
>
>
> *Terpsichore, Midair MacCormaic*, April 21, 2018, $550, St Paul’s in
> Saline.  The site is available, same setup as prior years.  Lunch tavern
> will be a separate proposal.  If you want to learn how to run an event,
> this is a great one to be deputy steward for!  First of three meetings.
>
>
>
> *Status check on approved budget items*
>
> *Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
> $425 budgeted, *income of $284 at the event.  Receipts TBD, 71 tickets
> sold
>
>
>
> *Lunch Tavern at Grand Day of Tournaments* – *$600, Lady Ilse*, $6 a head, break
> even 100 meals.  Income $745.5  Receipts TBD.
>
>
>
> *Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
> disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
> Eadraed reported that the registration process is continuing.
>
> First batch of items have gone through, three order names accepted,
> Elephant’s tusk is pending.  Need to work on badge design to finish
> spending the budget.
>
>
>
>
>
> *Announcements** & Group Discussion*
>
> The baronial scribal guild will be meeting on 12/30/17 (a Saturday) at
> Hannah & Tairdelbach’s – contact them for more details.
>
>
> Next citadel deadline is Dec 15th for the end of the year issue, to be
> published ~Jan 1st.  We are specifically looking for memories regarding
> Wassail.
>
>
> Jadzia - Review of books completed.  Our financial policy needs to be
> approved by kingdom.  We need to have an inventory of Baronial assets, due
> in the Spring.
>
>
> Baroness Kasha – Caroling will be happening!  If you want to sing holiday
> carols, you are invited.
>
> Holiday gift exchange!  Monday December 18th.  Instead of business meeting
> (modulo any urgent business) we will be holding a gift exchange, more
> details TBD.
>
> Monthly tournaments have returned!  We have a new system this year for
> scheduling tournaments, they will be happening consistently!
>
>
>
> *Meeting ended:  **8:10 pm*
>
>
>
> [Next Meeting:  Monday November 20th, 2017, at Journey of Faith church in Ann Arbor]
>
>
> _______________________________________________
> Barony mailing list
> Barony at cynnabar.org
> http://lists.cynnabar.org/listinfo/barony
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.cynnabar.org/pipermail/barony/attachments/20171128/8c217252/attachment.html>