[Cynnabar] 20180319 baronial business meeting notes
Albina Gherardi via Barony
barony at cynnabar.org
Tue Mar 20 19:18:50 EDT 2018
Got it. Thanks!
Dawn "Bina" Gerardi-Reid
On Mar 20, 2018 7:13 PM, "Greg Less" <greg.less at gmail.com> wrote:
> To be clear, the lights are not a deal breaker. It was the only thing I
> remember as a negative, so thought I would bring it up as a possible
> improvement of we use the site again!
>
> Gregoire
>
> On Tue, Mar 20, 2018, 7:10 PM Albina Gherardi <bina.g.reid at gmail.com>
> wrote:
>
>> Not sure, I can stop by on my errands Friday and check. I didn't really
>> notice I was too busy doing everything else at Wassail !
>>
>> Dawn "Bina" Gerardi-Reid
>>
>> On Mar 20, 2018 4:11 PM, "Greg Less via Barony" <barony at cynnabar.org>
>> wrote:
>>
>>> Greetings:
>>>
>>> RE: Wassail Site.
>>>
>>> I really liked the site - it was a good space! Not so big that we
>>> weren't all together at our "family" holiday gathering, buit not so small
>>> as to feel crowded. The coat room out front was a nice touch too!
>>> I really didn't like the lighting. I'm not normally susceptible to
>>> fluorescent lighting headaches, but I got one at Wassail this year. At the
>>> Chelsea site there was a mix of fluorescent and incandescent that could be
>>> used - does that option exist at the Wayne site?
>>>
>>> Thanks,
>>> -Gregoire.
>>>
>>>
>>> On Mon, Mar 19, 2018 at 12:08 PM, Cynnabar Seneschal via Barony <
>>> barony at cynnabar.org> wrote:
>>>
>>>> March 12, 2018 Barony of Cynnabar Business Meeting Notes
>>>>
>>>>
>>>>
>>>> Journey of Faith Christian Church, Ann Arbor, MI
>>>>
>>>>
>>>>
>>>> Pre-meeting workshop: Bag stuffing! *Come and join us for a bag
>>>> stuffing project. This is how we help our meeting site and our community.*
>>>>
>>>>
>>>> Workshop 6:30 – 7:30: 7 attendees
>>>>
>>>> Meeting 7:30- 8:30: 6 attendees
>>>>
>>>> Attending: Derian, Ermenrich, Godhit, Aeffe, Eadraed, Sarah
>>>> Business Meeting began at 7:35 pm
>>>>
>>>> *Upcoming Baronial Events and Demos*
>>>>
>>>> *Terpsichore, Midair MacCormaic*, April 21, 2018, $550, St Paul’s in
>>>> Saline. The site is available, same setup as prior years. Lunch
>>>> tavern will be a separate proposal. If you want to learn how to run
>>>> an event, this is a great one to be deputy steward for! Breakeven is around
>>>> 55 adults, last year we had 139 attendees. It is on the kingdom
>>>> calendar.
>>>>
>>>> · Siri Toivosdottir will be the band leader
>>>>
>>>> · Call for teachers has been sent out.
>>>>
>>>> · We are on the calendar at the church, need to get a copy of
>>>> the contract.
>>>>
>>>> · Check has been handed off to Hideyasu to send to the church
>>>>
>>>> · Facebook event and webpage are up!
>>>>
>>>>
>>>>
>>>> *Spring Revel – Alana Sunday April 29th, 2018*, 11am-6pm, $300 budget,
>>>> $210 for site, $90 for charcoal, garbage bags, etc. Island park
>>>> pavilion just like last year, gate fee: $0
>>>>
>>>>
>>>>
>>>> *St Cecila, Aeffe Torsdottir, May 12th – 13th, 2018, $450*, People’s
>>>> Presbyterian church in Milan, where Hannah and Tairdelbach’s investiture
>>>> was. The sanctuary was built for piano concerts, so it has good
>>>> acoustics. Kitchen, spacious fellowship hall, lounge, two small
>>>> classrooms, and a royalty room. Sunday site TBD. Site: $250, Salon
>>>> Food: $100, Printing $50, Incidental costs $50. Breakeven is 90
>>>> people at average of $5 donation. Red spears has approved the date! Performance
>>>> space site on Sunday is still needed.
>>>>
>>>> · Jadzia has created a website and facebook event, and is
>>>> contacting potential teachers. If you know someone who is interested
>>>> in teaching a period music class, please contact Jadzia.
>>>>
>>>> · We still need:
>>>>
>>>> o Lunch and dinner tavern stewards. Contact Aeffe if you are
>>>> interested in running a tavern. High level help has been offered.
>>>>
>>>> o Gate helpers are needed!
>>>>
>>>> o Setup and cleanup volunteers needed. Since this is a new site we
>>>> are especially keen to leave a good impression
>>>>
>>>> · Site deposit check has been accepted by the church
>>>>
>>>> · Teachers are being recruited!
>>>>
>>>> · Pale advertisement submitted
>>>>
>>>> · Siri will run a big sing at the event
>>>>
>>>> · Possibility of members of the Barony signing at the church on
>>>> a Sunday morning. Baroness Hannah to coordinate with church, Baroness
>>>> Kasha to coordinate performers
>>>>
>>>> · Koessler room has been secured for Sunday activities!
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *Cynnabar Ruby Jubilee: * *Baroness Kasha, August 31st – September
>>>> 2nd, 2018, $6,250.*
>>>>
>>>> · Break-even is 250; 209 adults if everyone camps, 313 adults
>>>> if everyone daytrips Saturday. Fewer if people rent cabins.
>>>>
>>>> · Event proposal reviewed (see link: https://docs.google.com/
>>>> document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=
>>>> sharing )
>>>>
>>>> · Preliminary website up.
>>>>
>>>> · If you are interested in helping out or taking a staff
>>>> position please contact Baroness Kasha
>>>>
>>>> · One set of cabins / tent camping area designated as quiet area
>>>>
>>>> · No staking in the septic area, this will be marked
>>>>
>>>> · There are approximately 125 parking spots, plus roughly 30
>>>> overflow parking spots further away.
>>>>
>>>> · Deposit check and SCA insurance checks (alcohol, golf cart,
>>>> supplemental site) have been sent in. Insurance has been paid, final
>>>> contract with the site is in the works.
>>>>
>>>> · We will want alcohol donations…
>>>>
>>>> · Site walk-through report from 12/30/17, Malachy reports:
>>>> Prelim site survey: using Vikings Come Home site layout as a model, there
>>>> is plenty of space for all of the activities we have planned. The
>>>> dining hall is a bit small to have everyone on site in it. We may
>>>> want to consider using a tent. Figuring out an optimal parking layout
>>>> will be a thing we need to do. Once the snow melts we can go out
>>>> there and take some measurements. Cell service is spotty, we will
>>>> want to use radios. The site is perfect in most ways!
>>>>
>>>> · Preliminary plans for the history display have been made.
>>>>
>>>> · Preliminary schedule for the event has been developed. Parties,
>>>> craftsperson faire, tournaments, dancing!
>>>>
>>>> · Full website should be up in mid-March.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *Old Business*
>>>>
>>>> *Wassail, December 16th 2017, Wayne County fairgrounds,* *Albina
>>>> Gherardi (Bina), $850 (including $200 refundable deposit) *
>>>>
>>>> Wayne county fairgrounds as a site, it is in a shared zip code. Date
>>>> is scheduled (Dec 16th), $450 for the day, plus a $200 refundable
>>>> deposit. We can still have our Yule fire.
>>>>
>>>> · We have not received our deposit back. It was sent to the PO
>>>> box, which no longer exists. It will get returned, and sent to
>>>> Jadzia’s address.
>>>>
>>>> · If you have thoughts about what you liked or did not like
>>>> about the site, please let us know.
>>>>
>>>> · We lost $80 on the event
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *Officer vacancies to be filled:*
>>>>
>>>> 1. Minister of Youth– Still seeking a Minister of Youth
>>>>
>>>> *New Business* (includes items potentially requiring budget outlays)
>>>>
>>>> *Grand Day of Tournaments, November 3rd 2018, Liberty School, Derian le
>>>> Breton, $2200*
>>>>
>>>> · We are penciled in at the site for Nov 3rd.
>>>>
>>>> · Site fee: $12, breakeven 137 (no royalty lodging), 179 ($500
>>>> of royalty lodging).
>>>>
>>>> · Lunch tavern to be a separate proposal
>>>>
>>>> · First of three meetings
>>>>
>>>>
>>>>
>>>> *Meeting / fighter practice space, Children’s Creative Center, $50 /
>>>> week.* http://childrenscreativecenter.org/
>>>>
>>>> · Derian to publish opinion poll regarding meeting day
>>>>
>>>> · First of three meetings
>>>>
>>>>
>>>>
>>>> *Status check on approved budget items*
>>>>
>>>> *Terpsichore lunch tavern-* Jack and Bina, $500. Roasted chicken,
>>>> carrots, celery, hummus, rolls, apple or cookie, and a drink. $5 a
>>>> plate, 100 to break even.
>>>>
>>>>
>>>>
>>>> *Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de
>>>> Lunay, $425 budgeted, *income of $284 at the event. Receipts TBD, 71
>>>> tickets sold
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
>>>> disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
>>>> Eadraed reported that the registration process is continuing.
>>>>
>>>> First batch of items have gone through, three order names accepted,
>>>> Argent buttress is pending. Need to work on badge design to finish
>>>> spending the budget.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *Announcements** & Group Discussion*
>>>>
>>>>
>>>>
>>>> Dance practice is scheduled! They are booked and will be baronial calendar soon.
>>>>
>>>>
>>>>
>>>> Drumming at fighter practice this coming Sunday! Come learn how to drum!
>>>>
>>>>
>>>>
>>>> *Meeting ended: **8:20 pm*
>>>>
>>>>
>>>>
>>>> [Next Meeting: Monday March 19th, 2018, at Journey of Faith church in Ann Arbor]
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Barony mailing list
>>>> Barony at cynnabar.org
>>>> http://lists.cynnabar.org/listinfo/barony
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Barony mailing list
>>> Barony at cynnabar.org
>>> http://lists.cynnabar.org/listinfo/barony
>>>
>>>
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