[Cynnabar] 20180319 baronial business meeting notes

[Greg Less via Barony]

To be clear, the lights are not a deal breaker. It was the only thing I
remember as a negative, so thought I would bring it up as a possible
improvement of we use the site again!

Gregoire

On Tue, Mar 20, 2018, 7:10 PM Albina Gherardi <bina.g.reid at gmail.com> wrote:

> Not sure, I can stop by on my errands Friday and check. I didn't really
> notice I was too busy doing everything else at Wassail !
>
> Dawn "Bina" Gerardi-Reid
>
> On Mar 20, 2018 4:11 PM, "Greg Less via Barony" <barony at cynnabar.org>
> wrote:
>
>> Greetings:
>>
>>   RE: Wassail Site.
>>
>>   I really liked the site - it was a good space! Not so big that we
>> weren't all together at our "family" holiday gathering, buit not so small
>> as to feel crowded. The coat room out front was a nice touch too!
>>   I really didn't like the lighting. I'm not normally susceptible to
>> fluorescent lighting headaches, but I got one at Wassail this year. At the
>> Chelsea site there was a mix of fluorescent and incandescent that could be
>> used - does that option exist at the Wayne site?
>>
>> Thanks,
>> -Gregoire.
>>
>>
>> On Mon, Mar 19, 2018 at 12:08 PM, Cynnabar Seneschal via Barony <
>> barony at cynnabar.org> wrote:
>>
>>> March 12, 2018 Barony of Cynnabar Business Meeting Notes
>>>
>>>
>>>
>>> Journey of Faith Christian Church, Ann Arbor, MI
>>>
>>>
>>>
>>> Pre-meeting workshop: Bag stuffing!  *Come and join us for a bag
>>> stuffing project.  This is how we help our meeting site and our community.*
>>>
>>>
>>> Workshop 6:30 – 7:30: 7 attendees
>>>
>>> Meeting 7:30- 8:30: 6 attendees
>>>
>>> Attending: Derian, Ermenrich, Godhit, Aeffe, Eadraed, Sarah
>>> Business Meeting began at 7:35 pm
>>>
>>> *Upcoming Baronial Events and Demos*
>>>
>>> *Terpsichore, Midair MacCormaic*, April 21, 2018, $550, St Paul’s in
>>> Saline.  The site is available, same setup as prior years.  Lunch
>>> tavern will be a separate proposal.  If you want to learn how to run an
>>> event, this is a great one to be deputy steward for! Breakeven is around 55
>>> adults, last year we had 139 attendees.  It is on the kingdom calendar.
>>>
>>>
>>> ·        Siri Toivosdottir will be the band leader
>>>
>>> ·        Call for teachers has been sent out.
>>>
>>> ·        We are on the calendar at the church, need to get a copy of
>>> the contract.
>>>
>>> ·        Check has been handed off to Hideyasu to send to the church
>>>
>>> ·        Facebook event and webpage are up!
>>>
>>>
>>>
>>> *Spring Revel – Alana Sunday April 29th, 2018*, 11am-6pm, $300 budget,
>>> $210 for site, $90 for charcoal, garbage bags, etc.  Island park
>>> pavilion just like last year, gate fee: $0
>>>
>>>
>>>
>>> *St Cecila, Aeffe Torsdottir, May 12th – 13th, 2018, $450*, People’s
>>> Presbyterian church in Milan, where Hannah and Tairdelbach’s investiture
>>> was.  The sanctuary was built for piano concerts, so it has good
>>> acoustics.  Kitchen, spacious fellowship hall, lounge, two small
>>> classrooms, and a royalty room.  Sunday site TBD.  Site: $250, Salon
>>> Food: $100, Printing $50, Incidental costs $50.  Breakeven is 90 people
>>> at average of $5 donation.   Red spears has approved the date!  Performance
>>> space site on Sunday is still needed.
>>>
>>> ·        Jadzia has created a website and facebook event, and is
>>> contacting potential teachers.  If you know someone who is interested
>>> in teaching a period music class, please contact Jadzia.
>>>
>>> ·        We still need:
>>>
>>> o   Lunch and dinner tavern stewards.  Contact Aeffe if you are
>>> interested in running a tavern.  High level help has been offered.
>>>
>>> o   Gate helpers are needed!
>>>
>>> o   Setup and cleanup volunteers needed.  Since this is a new site we
>>> are especially keen to leave a good impression
>>>
>>> ·        Site deposit check has been accepted by the church
>>>
>>> ·        Teachers are being recruited!
>>>
>>> ·        Pale advertisement submitted
>>>
>>> ·        Siri will run a big sing at the event
>>>
>>> ·        Possibility of members of the Barony signing at the church on
>>> a Sunday morning.  Baroness Hannah to coordinate with church, Baroness
>>> Kasha to coordinate performers
>>>
>>> ·        Koessler room has been secured for Sunday activities!
>>>
>>>
>>>
>>>
>>>
>>> *Cynnabar Ruby Jubilee: * *Baroness Kasha, August 31st – September 2nd,
>>> 2018, $6,250.*
>>>
>>> ·        Break-even is 250; 209 adults if everyone camps, 313 adults if
>>> everyone daytrips Saturday.  Fewer if people rent cabins.
>>>
>>> ·        Event proposal reviewed (see link:
>>> https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29OgdmPVyC7ZkYJEJp-fjo8KI/edit?usp=sharing
>>> )
>>>
>>> ·        Preliminary website up.
>>>
>>> ·        If you  are interested in helping out or taking a staff
>>> position please contact Baroness Kasha
>>>
>>> ·        One set of cabins / tent camping area designated as quiet area
>>>
>>> ·        No staking in the septic area, this will be marked
>>>
>>> ·        There are approximately 125 parking spots, plus roughly 30
>>> overflow parking spots further away.
>>>
>>> ·        Deposit check and SCA insurance checks (alcohol, golf cart,
>>> supplemental site) have been sent in.  Insurance has been paid, final
>>> contract with the site is in the works.
>>>
>>> ·        We will want alcohol donations…
>>>
>>> ·        Site walk-through report from 12/30/17, Malachy reports:
>>> Prelim site survey: using Vikings Come Home site layout as a model, there
>>> is plenty of space for all of the activities we have planned.  The
>>> dining hall is a bit small to have everyone on site in it.  We may want
>>> to consider using a tent.  Figuring out an optimal parking layout will
>>> be a thing we need to do.  Once the snow melts we can go out there and
>>> take some measurements.  Cell service is spotty, we will want to use
>>> radios.  The site is perfect in most ways!
>>>
>>> ·        Preliminary plans for the history display have been made.
>>>
>>> ·        Preliminary schedule for the event has been developed.  Parties,
>>> craftsperson faire, tournaments, dancing!
>>>
>>> ·        Full website should be up in mid-March.
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> *Old Business*
>>>
>>> *Wassail, December 16th 2017, Wayne County fairgrounds,* *Albina
>>> Gherardi (Bina), $850 (including $200 refundable deposit) *
>>>
>>> Wayne county fairgrounds as a site, it is in a shared zip code.  Date
>>> is scheduled (Dec 16th), $450 for the day, plus a $200 refundable
>>> deposit.  We can still have our Yule fire.
>>>
>>> ·        We have not received our deposit back.  It was sent to the PO
>>> box, which no longer exists.  It will get returned, and sent to
>>> Jadzia’s address.
>>>
>>> ·        If you have thoughts about what you liked or did not like
>>> about the site, please let us know.
>>>
>>> ·        We lost $80 on the event
>>>
>>>
>>>
>>>
>>>
>>> *Officer vacancies to be filled:*
>>>
>>> 1.      Minister of Youth– Still seeking a Minister of Youth
>>>
>>> *New Business* (includes items potentially requiring budget outlays)
>>>
>>> *Grand Day of Tournaments, November 3rd 2018, Liberty School, Derian le
>>> Breton, $2200*
>>>
>>> ·        We are penciled in at the site for Nov 3rd.
>>>
>>> ·        Site fee: $12, breakeven 137 (no royalty lodging), 179 ($500
>>> of royalty lodging).
>>>
>>> ·        Lunch tavern to be a separate proposal
>>>
>>> ·        First of three meetings
>>>
>>>
>>>
>>> *Meeting / fighter practice space, Children’s Creative Center, $50 /
>>> week.*  http://childrenscreativecenter.org/
>>>
>>> ·        Derian to publish opinion poll regarding meeting day
>>>
>>> ·        First of three meetings
>>>
>>>
>>>
>>> *Status check on approved budget items*
>>>
>>> *Terpsichore lunch tavern-* Jack and Bina, $500.  Roasted chicken,
>>> carrots, celery, hummus, rolls, apple or cookie, and a drink.  $5 a
>>> plate, 100 to break even.
>>>
>>>
>>>
>>> *Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
>>> $425 budgeted, *income of $284 at the event.  Receipts TBD, 71 tickets
>>> sold
>>>
>>>
>>>
>>>
>>>
>>> *Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
>>> disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
>>> Eadraed reported that the registration process is continuing.
>>>
>>> First batch of items have gone through, three order names accepted,
>>> Argent buttress is pending.  Need to work on badge design to finish
>>> spending the budget.
>>>
>>>
>>>
>>>
>>>
>>> *Announcements** & Group Discussion*
>>>
>>>
>>>
>>> Dance practice is scheduled!  They are booked and will be baronial calendar soon.
>>>
>>>
>>>
>>> Drumming at fighter practice this coming Sunday!  Come learn how to drum!
>>>
>>>
>>>
>>> *Meeting ended:  **8:20 pm*
>>>
>>>
>>>
>>> [Next Meeting:  Monday March 19th, 2018, at Journey of Faith church in Ann Arbor]
>>>
>>>
>>>
>>> _______________________________________________
>>> Barony mailing list
>>> Barony at cynnabar.org
>>> http://lists.cynnabar.org/listinfo/barony
>>>
>>>
>>
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>> Barony at cynnabar.org
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>>
>>
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