[Cynnabar] 20180319 baronial business meeting notes

Tue Mar 20 19:10:49 EDT 2018

Not sure, I can stop by on my errands Friday and check. I didn't really
notice I was too busy doing everything else at Wassail !

Dawn "Bina" Gerardi-Reid

On Mar 20, 2018 4:11 PM, "Greg Less via Barony" <barony at cynnabar.org> wrote:

> Greetings:
>
>   RE: Wassail Site.
>
>   I really liked the site - it was a good space! Not so big that we
> weren't all together at our "family" holiday gathering, buit not so small
> as to feel crowded. The coat room out front was a nice touch too!
>   I really didn't like the lighting. I'm not normally susceptible to
> fluorescent lighting headaches, but I got one at Wassail this year. At the
> Chelsea site there was a mix of fluorescent and incandescent that could be
> used - does that option exist at the Wayne site?
>
> Thanks,
> -Gregoire.
>
>
> On Mon, Mar 19, 2018 at 12:08 PM, Cynnabar Seneschal via Barony <
> barony at cynnabar.org> wrote:
>
>> March 12, 2018 Barony of Cynnabar Business Meeting Notes
>>
>>
>>
>> Journey of Faith Christian Church, Ann Arbor, MI
>>
>>
>>
>> Pre-meeting workshop: Bag stuffing!  *Come and join us for a bag
>> stuffing project.  This is how we help our meeting site and our community.*
>>
>>
>> Workshop 6:30 – 7:30: 7 attendees
>>
>> Meeting 7:30- 8:30: 6 attendees
>>
>> Attending: Derian, Ermenrich, Godhit, Aeffe, Eadraed, Sarah
>> Business Meeting began at 7:35 pm
>>
>> *Upcoming Baronial Events and Demos*
>>
>> *Terpsichore, Midair MacCormaic*, April 21, 2018, $550, St Paul’s in
>> Saline.  The site is available, same setup as prior years.  Lunch tavern
>> will be a separate proposal.  If you want to learn how to run an event,
>> this is a great one to be deputy steward for! Breakeven is around 55
>> adults, last year we had 139 attendees.  It is on the kingdom calendar.
>>
>> ·        Siri Toivosdottir will be the band leader
>>
>> ·        Call for teachers has been sent out.
>>
>> ·        We are on the calendar at the church, need to get a copy of the
>> contract.
>>
>> ·        Check has been handed off to Hideyasu to send to the church
>>
>> ·        Facebook event and webpage are up!
>>
>>
>>
>> *Spring Revel – Alana Sunday April 29th, 2018*, 11am-6pm, $300 budget,
>> $210 for site, $90 for charcoal, garbage bags, etc.  Island park
>> pavilion just like last year, gate fee: $0
>>
>>
>>
>> *St Cecila, Aeffe Torsdottir, May 12th – 13th, 2018, $450*, People’s
>> Presbyterian church in Milan, where Hannah and Tairdelbach’s investiture
>> was.  The sanctuary was built for piano concerts, so it has good
>> acoustics.  Kitchen, spacious fellowship hall, lounge, two small
>> classrooms, and a royalty room.  Sunday site TBD.  Site: $250, Salon
>> Food: $100, Printing $50, Incidental costs $50.  Breakeven is 90 people
>> at average of $5 donation.   Red spears has approved the date!  Performance
>> space site on Sunday is still needed.
>>
>> ·        Jadzia has created a website and facebook event, and is
>> contacting potential teachers.  If you know someone who is interested in
>> teaching a period music class, please contact Jadzia.
>>
>> ·        We still need:
>>
>> o   Lunch and dinner tavern stewards.  Contact Aeffe if you are
>> interested in running a tavern.  High level help has been offered.
>>
>> o   Gate helpers are needed!
>>
>> o   Setup and cleanup volunteers needed.  Since this is a new site we
>> are especially keen to leave a good impression
>>
>> ·        Site deposit check has been accepted by the church
>>
>> ·        Teachers are being recruited!
>>
>> ·        Pale advertisement submitted
>>
>> ·        Siri will run a big sing at the event
>>
>> ·        Possibility of members of the Barony signing at the church on a
>> Sunday morning.  Baroness Hannah to coordinate with church, Baroness
>> Kasha to coordinate performers
>>
>> ·        Koessler room has been secured for Sunday activities!
>>
>>
>>
>>
>>
>> *Cynnabar Ruby Jubilee: * *Baroness Kasha, August 31st – September 2nd,
>> 2018, $6,250.*
>>
>> ·        Break-even is 250; 209 adults if everyone camps, 313 adults if
>> everyone daytrips Saturday.  Fewer if people rent cabins.
>>
>> ·        Event proposal reviewed (see link:
>> https://docs.google.com/document/d/12wpbBpDV46BEcuM2aI29Ogdm
>> PVyC7ZkYJEJp-fjo8KI/edit?usp=sharing )
>>
>> ·        Preliminary website up.
>>
>> ·        If you  are interested in helping out or taking a staff
>> position please contact Baroness Kasha
>>
>> ·        One set of cabins / tent camping area designated as quiet area
>>
>> ·        No staking in the septic area, this will be marked
>>
>> ·        There are approximately 125 parking spots, plus roughly 30
>> overflow parking spots further away.
>>
>> ·        Deposit check and SCA insurance checks (alcohol, golf cart,
>> supplemental site) have been sent in.  Insurance has been paid, final
>> contract with the site is in the works.
>>
>> ·        We will want alcohol donations…
>>
>> ·        Site walk-through report from 12/30/17, Malachy reports: Prelim
>> site survey: using Vikings Come Home site layout as a model, there is
>> plenty of space for all of the activities we have planned.  The dining
>> hall is a bit small to have everyone on site in it.  We may want to
>> consider using a tent.  Figuring out an optimal parking layout will be a
>> thing we need to do.  Once the snow melts we can go out there and take
>> some measurements.  Cell service is spotty, we will want to use radios.  The
>> site is perfect in most ways!
>>
>> ·        Preliminary plans for the history display have been made.
>>
>> ·        Preliminary schedule for the event has been developed.  Parties,
>> craftsperson faire, tournaments, dancing!
>>
>> ·        Full website should be up in mid-March.
>>
>>
>>
>>
>>
>>
>>
>> *Old Business*
>>
>> *Wassail, December 16th 2017, Wayne County fairgrounds,* *Albina
>> Gherardi (Bina), $850 (including $200 refundable deposit) *
>>
>> Wayne county fairgrounds as a site, it is in a shared zip code.  Date is
>> scheduled (Dec 16th), $450 for the day, plus a $200 refundable deposit.  We
>> can still have our Yule fire.
>>
>> ·        We have not received our deposit back.  It was sent to the PO
>> box, which no longer exists.  It will get returned, and sent to Jadzia’s
>> address.
>>
>> ·        If you have thoughts about what you liked or did not like about
>> the site, please let us know.
>>
>> ·        We lost $80 on the event
>>
>>
>>
>>
>>
>> *Officer vacancies to be filled:*
>>
>> 1.      Minister of Youth– Still seeking a Minister of Youth
>>
>> *New Business* (includes items potentially requiring budget outlays)
>>
>> *Grand Day of Tournaments, November 3rd 2018, Liberty School, Derian le
>> Breton, $2200*
>>
>> ·        We are penciled in at the site for Nov 3rd.
>>
>> ·        Site fee: $12, breakeven 137 (no royalty lodging), 179 ($500 of
>> royalty lodging).
>>
>> ·        Lunch tavern to be a separate proposal
>>
>> ·        First of three meetings
>>
>>
>>
>> *Meeting / fighter practice space, Children’s Creative Center, $50 /
>> week.*  http://childrenscreativecenter.org/
>>
>> ·        Derian to publish opinion poll regarding meeting day
>>
>> ·        First of three meetings
>>
>>
>>
>> *Status check on approved budget items*
>>
>> *Terpsichore lunch tavern-* Jack and Bina, $500.  Roasted chicken,
>> carrots, celery, hummus, rolls, apple or cookie, and a drink.  $5 a
>> plate, 100 to break even.
>>
>>
>>
>> *Lunch tavern at cook’s symposium, Baroness Hannah for Renaude de Lunay,
>> $425 budgeted, *income of $284 at the event.  Receipts TBD, 71 tickets
>> sold
>>
>>
>>
>>
>>
>> *Dame Ursula / Lord Eadraed, Heralds. $100 ($36 disbursed 11/21/16, $32
>> disbursed 2/20/17, $16 disbursed 7/10/17) $26 remains to be spent. *Lord
>> Eadraed reported that the registration process is continuing.
>>
>> First batch of items have gone through, three order names accepted,
>> Argent buttress is pending.  Need to work on badge design to finish
>> spending the budget.
>>
>>
>>
>>
>>
>> *Announcements** & Group Discussion*
>>
>>
>>
>> Dance practice is scheduled!  They are booked and will be baronial calendar soon.
>>
>>
>>
>> Drumming at fighter practice this coming Sunday!  Come learn how to drum!
>>
>>
>>
>> *Meeting ended:  **8:20 pm*
>>
>>
>>
>> [Next Meeting:  Monday March 19th, 2018, at Journey of Faith church in Ann Arbor]
>>
>>
>>
>> _______________________________________________
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>> Barony at cynnabar.org
>> http://lists.cynnabar.org/listinfo/barony
>>
>>
>
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