[Cynnabar] Updates to the Financial Policy Proposal

[Monique Rio via Barony]

re:  "Receipts delivered after this [30 day] deadline do not have to be
honored."

The old policy states:  "iv. Set a reasonable time frame for receipts to be
turned in. This will apply only to expenses that the group did not issue a
check for prior to the purchase"
What this has effectively meant is that receipts turned in /years/ after
expenses were approved are expected to be honored. My experience has been
if I don't receive a receipt within 30 days of purchase, then I'm not
likely to see it for a long time.

Also to be clear, the new policy is 30 days after purchase or 30 days after
the event for which the purchase was made, whichever is later. And it says
they do not **have** to be honored, which means they still **can** be
honored.

re: budgeted event money. After an event proposal has been approved, the
money budgeted for the event is treated as a pool of resources for the
event. If the event steward decides to re-allocate resources within that
pool, that is fine as long as they are reasonable and legal re-allocations.
The Ruby Jubilee example fits this. If it turns out an event needs more
funds total than was budgeted total for the event, that would need to go
through the process.

Hope that clarifies things!
-Jadzia

On Tue, Nov 6, 2018 at 8:30 PM Malachy von Ulm via Barony <
barony at cynnabar.org> wrote:

> On Fri, Oct 19, 2018 at 01:13:47PM -0400, Monique Rio via Barony wrote:
> > I've updated the Financial Policy Proposal to reflect what was discussed
> at
> > the meeting and to sync that 1st section description with the 2nd section
> > actual wording.
> [...]
> >
> https://docs.google.com/document/d/1wrHH9C8YCMndcdZgwpg59-TKJkNOzODXkFn-Oherqio/edit?usp=sharing
>
> I finally had a chance to read this with a bit more attention to detail.  A
> few questions and comments:
>
> "Receipts delivered after this [30 day] deadline do not have to be
> honored."
>
> Is this current policy?
>
> "If someone wants money for something that hasn’t been budgeted it "
>
> In the case of event proposals/budgets, is this expected to be done vs. a
> proposal line item, or simply against the event budget?  An example of a
> variance was when the Ruby Jubilee tent was done, but taken from budget
> originally meant for different items.
>
>
> --
> Malachy
>
> "Ancient nightmares. Archaic legends.  Enigmatic dreams. All of it is
> true."
> Abney Park - All the Myths are True.
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>
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