[Cynnabar] Terpsichore at the Tower XXV - Thank you!!

[Heidi Lemon via Barony]

Thank you for taking the role of Event  steward.

You did a wonderful job.

Lady Ilse



On Mon, Apr 1, 2019 at 2:47 PM Charles Cohen via Barony <barony at cynnabar.org>
wrote:

> Terpsichore at the Tower XXV is over, and I’m so happy with how it went!
> Almost 100 people attended, lots of fantastic classes, an amazingly
> delicious lunch tavern, and a wonderful ball with live musicians!
>
> This is a long thank you missive, and I will do my best to include all the
> major players. My sincere apologies if I missed anyone. Also, though, there
> were many people during setup on Friday, throughout the day on Saturday, in
> the kitchen for the lunch tavern, and during cleanup in the evening, that
> lended a hand and gave a ton of help. Chairs got moved around, banners hung
> and taken down, floor swept, food prepared, dishes cleaned, on and on and
> on. We have a great Barony, and also a fantastic SCA where people just make
> sure things get taken care of!!
>
> First and foremost, it is the tradition for this event to have one person
> handle all the non-dance parts, while another coordinates everything to
> with dance. This year it was Lord Alexander (Alex Tripp), and he was
> amazing getting the call out to get all our wonderful teachers, putting
> together the class list and schedule, organizing the ball, interfacing with
> the musicians - basically, he handled all the dance stuff! Mistress Alina
> (Elaine Cohen) was his assistant who greatly supported his efforts, and
> both of them made sure that Terpsichore was the quality dance event it is
> known to be.
>
> I’m extremely grateful to Master Hideyasu (Charles Shefferly) for security
> the event site for us. As an Event Steward, finding a good site is one of
> the hardest tasks, and everything else comes from that choice. Knowing we
> have it, and securing it early, makes everything far less stressful for me
> and the group. It works so well because we have great classroom space that
> then turns into a large open space for the ball! And that
> kitchen...speaking of which...
>
> In the years I’ve run Terpsichore, I’ve always had a concern about food.
> Not just providing it, but also ensuring that it works well with the event.
> This year, as usual for this site, we decided to simplify and not have an
> evening feast. However, I wanted to limit the lunch time to an hour so we
> could have more classes, which means providing food. Lady Ilse (Heidi
> Lemon) - with her main assistants Baroness Hannah (Dawn Sinclair), lady
> Jorun (Melissa Silsby), and Mistress Anthionette (Anthionette Martel) -
>  stepped up and provided an amazing, delicious, and period lunch for
> everyone there, with a full meal and a-la cart items. It was so good I had
> seconds! She and her crew started before the event, were there on Friday
> night, also provided coffee and beverages all day long, and were cleaned up
> before the Ball. So good and well organized, too!!
>
> Year after year Mistress Claire (Linda Duvall) handles gate. She was there
> on Friday so people could register early, and she was there the entire time
> gate was open on Saturday. She had help, but there were also times when it
> was just her. She handles it incredibly well, and like so many other
> volunteers for Terpsichore, once she agreed to do this I didn’t have to be
> concerned about it at all.
>
> Everyone knows how much I like Balls, and one of the aspects about the
> Terpsichore evening ball that make it fantastic is that we have live
> musicians. Master Aaron (Aaron Elkiss) was our Band Director, and his
> musicians were wonderful! They were prepared before the event, took time
> from classes to do some final practicing during the day, and allowed us to
> have a very enjoyable ball in the evening! He also brought in equipment so
> we could easily hear it throughout the hall. I also enjoy working with him
> in the evening as the liaison between the dancers and the music, figuring
> out on the fly what to keep and how to keep the pace going. I’m also a very
> proud father, as my daughter was part of his music group!
>
> Also, Master Aaron managed our website (based off the original design from
> Meisterinne Genoveva (Jennifer Marx). Without hesitation and extremely
> quickly he would update the website, especially with last minute requests
> on information I forgot or slipped past me in the rush of things.
>
> Year after year Lady Magdalena (Debora VanHeyningen) runs the Dessert
> Revel. Not only is her signature cake eye popping and delicious  (a chest
> full of coins and jewelry for the event’s silver anniversary!), but she
> also beats the drum to get others to donate desserts. This year was no
> exception - tons of food that people could go through more than once!
>
> I’d also like to thank a couple of people who did additional work in the
> background.
>
> Lady Daeg (Daye) stores almost all of Cynnabar’s property, including our
> banners, signs, tablecloths, and Gold Key. She worked with us so we could
> pick it up before the event and drop it back off for storage afterwards!
> This is service all year long, and so very important.
>
> Mistress Jadwiga is Cynnabar’s Exchequer, and for events she handles so
> much that many people just don’t know about. She personally helped me with
> the budget and event proposal, makes sure gate has the correct forms
> (signing in, waivers, minors, etc.) and seed cash for change. She handles
> all the receipts and writes up the final financial report for the event.
> That is a lot of work that I, as an event steward, just doesn’t have to
> worry about, which allows me to focus on everything else!
>
> Mistress Alina takes on the task of maintaining the Terpsichore at the
> Tower Dance Book. She updates it every year, adds dances, fixes mistakes,
> and then hosts and evening where people put it together. Master Aaron
> ensures that the book gets printed. This book is used to support the
> teaching of dance throughout the Known World. As the Baron and Baroness
> said during the ball, there are many Kingdoms and people who have heard of
> Cynnabar because of this instruction guide. For me, I think this is a
> service to our community, and one of the best legacies of this event.
>
> Our Baron and Baroness, Ermenrich and Kasha (Matthew Lagemann and Carol
> Lagemann), supported this event the entire time. They helped to promote the
> event in person and on social media, sent out invitations to Royalty, and
> also just kept checking in to make sure we had everything we needed. They
> worked with me to schedule a time for Court that worked best for the event
> - supporting the Barony and our activities as always.
>
> A special shout out to my dear friend Lord Kieran (Kevin Janka), who
> started Terpsichore at the Tower with me 25 years ago as our first Dance
> Coordinator. He and his family were able to make it this year, and it was
> wonderful to share with him this silver anniversary.
>
> And last, but definitely not least, I’d like to thank Lady Beth (Beth
> Jeppesen) for being my deputy. She had my back the entire time. I
> frequently went to her to sanity check stuff that was getting done. When
> there were tasks here and there, she always said, “I’ll take care of that.”
> She picked up and delivered all the stuff from storage. She managed setup
> and cleanup. She helped out all day long. She went to stores to get items
> that we needed. She got me a mocha. She got volunteers. She made Sir Jasen
> (Jason Jeppesen) work during the entire event. She cleaned the tablecloths
> the day after the event before returning them to storage! She was one of
> the last ones to leave site.  She also went over with me how the two days
> would go, making sure nothing was forgotten. I could not have done this
> event without her.
>
> Again, while this is a small event, there were so many people who helped
> out - so many more that weren’t mentioned above - that make this event a
> wonderful experience. I cannot thank you enough, and I am proud to have
> been entrusted with running this event. Thank you Cynnabar and those
> outside the group who also helped! All of you made this task easy and a
> joy.
>
>
> - Sir Midair, Event Steward
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