[Cynnabar] From the Minutes

Thu Jul 15 10:15:16 EDT 2010

Golly, I guess they could, but they'd have to be "loaner T-shirts!"

-R

On Jul 15, 2010, at 9:22 AM, Shefferly, Charles wrote:

> No!
> T-shirts for the fencers would be benefiting specific individuals.  
> This would be a violation of the Corporate and Kingdom policies.
>
> The fundraiser was requested for the specific purpose of future  
> purchase/replacement of loaner gear.
>
>
>
> -----Original Message-----
> From: Monique Rio [mailto:nique.rio at gmail.com]
> Sent: Thursday, July 15, 2010 9:01 AM
> To: Shefferly, Charles
> Cc: barony at cynnabar.org
> Subject: Re: [Cynnabar] From the Minutes
>
> So the thing that gets approved is having the fundraiser at all. Does
> the fundraiser have to be for a specific thing? It sounds like it
> doesn't...
>
> Let's say we have the following situation:
>
> Fencers request "fundraiser" for future purchase/replacement of loaner
> equipment.
> Fundraiser gets approved by Barony
> Fundraiser happens. Money is procured.
> Fencers later decide they want fencing T-shirts.
> Fencers request to use fundraiser money for T-shirts.
>
> Would fencers be able to use money for T-shirts or some other fencing
> related expense that's not loaner equipment?
>
> -Jadzia
>
> ----------
> http://www.blowthyhorn.com ~ Choir Directing & Early Music
>
>
>
> On Thu, Jul 15, 2010 at 8:49 AM, Shefferly, Charles  
> <CShefferly at lear.com> wrote:
>> Pretty close :)
>>
>> 1) Fencers request to have a "fundraiser" (lunch tavern, bake  
>> sale, whatever) where the profits will be placed toward the future  
>> purchase/replacement of loaner equipment
>>
>> 2) The group (i.e. Barony) approves the request, using the normal  
>> approval process
>>
>> 3) The fencers hold their "fundraiser". All monies and receipts  
>> turned into the Exchequer and profits determined
>>
>> 4) The monies will be deposited into the Baronial account, and an  
>> entry is made on the Exchequer's reports that the fencers have "x"  
>> amount of money available for loaner equipment purchase/replacement
>>
>> 5) Later Lord Arnolde, comes to the group with the request to  
>> purchase/replacement some loaner gear
>>
>> 6) The Exchequer confirms the amount available in the dedicated  
>> funds for the fencers use
>>
>> 7) If the request is less than or equal to the dedicated amount,  
>> the order can be placed, there is no discussion required by the  
>> group for approval as the money has been already approved and  
>> dedicated for this use.
>>
>> 7a) If the request is greater than the dedicated amount the  
>> difference will need to follow the NORMAL approval process, unless  
>> it is urgent and the difference is $50 or less, then the schenshal  
>> can approve the expenditure.
>>
>> 8) A check can be issued, one the receipt is provided to the  
>> Exchequer, and the item removed from the dedicated funds list.
>>
>>
>>
>> -----Original Message-----
>> From: Monique Rio [mailto:nique.rio at gmail.com]
>> Sent: Thursday, July 15, 2010 8:30 AM
>> To: Shefferly, Charles
>> Cc: barony at cynnabar.org
>> Subject: Re: [Cynnabar] From the Minutes
>>
>> Hi AElfric,
>>
>> I'm a bit confused about the clarification.
>>
>> It sounds like the situation is this:
>>
>> Fencers have a general fundraiser.
>> Proceeds from fundraiser go into general account.
>> Later Lord Arnolde suggests fencers purchase loaner gear.
>> Fencers approve of this expenditure.
>> Money earmarked for fencers can be used for loaner gear. (Presumably
>> without having to wait a month to get approved.)
>>
>> Is that right?
>> -Jadzia
>>
>> ----------
>> http://www.blowthyhorn.com ~ Choir Directing & Early Music
>>
>>
>> On Thu, Jul 15, 2010 at 8:08 AM, Shefferly, Charles  
>> <CShefferly at lear.com> wrote:
>>>
>>> <snip>
>>>
>>> 12th Night
>>> Sat, Jan 8, 2011
>>> Dixboro United Methodist Church
>>>
>>> 5221 Church Road
>>> Ann Arbor, MI  48105
>>>
>>>
>>>
>>> Amyon asked Lord Arnolde if he and the fencers would be  
>>> interested in hosting the Lunch Tavern as a fundraiser at 12th  
>>> NIght. He said it might help their interest if the fencers could  
>>> use it as a fundraiser to purchase loaner fencing equipment. They  
>>> would purchase, prepare and serve the Lunch Tavern.
>>>
>>>
>>>
>>> Bjarki stated there are two options:
>>>
>>> Option 1
>>>
>>> 1. If the fundraiser is done by a group representing the Barony  
>>> it goes to the general fund.  If the group needs an item.  They  
>>> can bring
>>>
>>>    the proposal to the group, hold a fundraiser to offset the  
>>> costs of the item, then ask the Barony to help purchase the item  
>>> if the fundraiser
>>>
>>>    was not enough.
>>>
>>> 2. They cannot have a fundraiser and keep the profits to use at a  
>>> later time for their specific group.
>>>
>>>
>>>
>>> Option 2
>>>
>>> A fundraiser can be held in the name of an individual  
>>> representing himself.
>>>
>>>     1. For example, Person A  could have a fundraiser to raise  
>>> money for their own fighting equipment.
>>>
>>>     2, They would have to use their own money to purchase food  
>>> and supplies.
>>>
>>>     3. They  could then use any profits for purchasing their  
>>> equipment.
>>>
>>>     4. They could not expect any assistance from the Barony.
>>>
>>>     5. They could not say I am doing this as in the name of the  
>>> Barony.
>>>
>>>
>>>
>>> If anyone is interested in hosting the Lunch Tavern as a  
>>> fundraiser please contact the Seneschal.  More discussion to follow.
>>>
>>> <snip>
>>>
>>>
>>>
>>> Unless there has been an Exchequer rule change that I missed.  
>>> Bjarki's statement for Option#1 is incorrect. IF the GROUP  
>>> APPROVES that the profits from the lunch tavern can be dedicated  
>>> for the fencers to use toward the purchase of loaner equipment.  
>>> This is OK, the moneys would be listed on the Exchequers  
>>> dedicated funds list, and held by in the Baronial acct. We've  
>>> done this before
>>>
>>>
>>>
>>> AElfric
>>>
>>>
>>>
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