[Cynnabar] 2015 0427 Barony of Cynnabar

Tue Apr 28 23:00:10 UTC 2015

 2015 0427 Barony of Cynnabar Meeting                 7:00PM

Location:  Classic Cup Café   4389 Jackson Rd Ann Arbor, MI 48103-1831

*Event and Demo Reports*

*4/25-26 St Cecilia:* Bianca reports that the concert was remarkable, and
included a “learn it at home and perform together” choral piece that was
enjoyed by listeners and performers alike. Ms Giannetta planned and
organized the Double Choir piece.  Baroness Kasha says HRH Arabella was
very impressed with the accommodations, and all the gifts from Cynnabar.  The
Royalty Room was set with Viking furniture and accessories.  All agreed
that the acoustics of the sanctuary/ auditorium were excellent.  Lunch was
great and Ms Arina judged it successful. Many thanks to all involved.

Ms Jadwiga and Mr. Aaron arrived as we were discussing and reported that
from the staff perspective all went very well.  The Concert was awesome,
with 20+ in the choir; “More than the audience!” The Sunday advanced
sessions were excellent.  They are already planning for next year!  Maybe
have a salon, with master performances and moderated discussions about them
after each piece.

*4/26- Penguicon Fencing Demo*: Biarke, the organizer of this SF/ Maker
Convention demo, could not be here.  Grey reports that he attended (and
recruited new archers at the fencing demo.)  He said it was a good turnout.

*Words from Their Excellencies Ermenrich and Kasha of Cynnabar:*

Their Excellencies area scheduling their formal activities for Pennsic War
already [yay, organization!]Please report to them any activities you are
doing that they may need or want to attend.  [Kay suggests; If, for
example, you are going to fight in a Pas d’Armes, tell them so the Baroness
might come by the tourney to witness the prowess of her subjects.] A
listing may appear before War of all that the People of Cynnabar are doing.

Crown Tournament is another opportunity for Cynnabar to serve the Kingdom.

Coronation is this weekend.  Parking will be scarce.  Consider carpooling
to save spaces.
Ceara will put up the planned Facebook page for crash space, and make it
suitable for carpooling as well [I can report that this happened.  Look for
“Cynnabar Crash and Pool” to join.]

If you would like to help, Coronation staff is looking for guards and
retainers.

*Upcoming Baronial Events and Demos*

*Spring Crown Tournament (May 23rd and 24th, 2015) –*

1.       Wendy/ Nichka is running Gate for Crown. Please volunteer.

2.       Bianca is Manager for Parking.

3.       The Volunteer Spot website connection is up on the Cynnabar
Facebook pager.  Sign up there for shifts to set up, work at gate, and for
teardown. MORE jobs may appear in coming weeks, but do not delay.

4.       There is a Site Tour meeting Friday 5/8 11:00 am for those who
need to see, measure or otherwise make plans for Crown.

5.       Department Heads:  Please create a blurb about the activity you
will be overseeing at Crown so it can be used to let people know what
attractions there will be in addition to those that are expected.

6.       Volunteer! Says Ms. Clair.

7.       And, finally, don’t forget to sign up to Volunteer.

*Saline Celtic Festival (July 11, 2015) - *$75

No news.

*Grand Day of Tournaments (Saturday November 7th, 2015) – *

Johannes: 90% of staff spots are filled.  The Budget for Lunch Tavern will
come for approval soon.  After Crown says Ms. Arina.

*Old Business*

*Exchequer Business: 3rd of 3 Meetings                 1. & 2. Approved*

1.       Barony *needs to order new checks ASAP**. *$150.00.* Final Cost
$88.40 Approved  *Checks have arrived and are in use.

*2.       **The Barony rented a Post office Box. $56.00 per year* at
Stadium Ave. Post Office. DONE  *2nd of 3 meetings.  Approved   The address
is PO Box 2534 Ann Arbor, MI 48106.  *Use it for all official publications. The
continued annual funding of the PO Box will be addressed as a separate
order of  business.

3.       *New Exchequer by May 1*.

Ilsa/ Heidi is interested.  Her qualifications include working as a tax
accountant.  She enjoys Math.  Heidi unanimously acclaimed by all voices at
this point.

WHY does she want to do this post?  She wants to contribute to the group
“…now that I am healthy.”

*1st of 3 meetings* to approve this exchequer candidate.

*Meeting Planning:*  $00.00. Any further discussion on: Shall the Barony
meet once a month on Sunday afternoon after Fighting Practice, at the
Michigan Union? The experiment was not overwhelming.  Let’s continue to
consider the possibilities.

Any Suggestions for new meeting places to investigate? Please be on the
lookout for sites that might allow for different activities, and times that
might attract different members of Cynnabar.

*Crown Lunch Tavern Proposal: $2088 Ms. Arina 3rd** of 3 Meetings
           Approved*

The Budget is set, unless Saturday crowds eat all the Sunday food and more
needs to be purchases.  The Tavern will again be called *Apple Tree Tavern™*
.  Please note; Ms Arina is sole proprietor and licensee of this trademark.

*Reprint Social Cards and Fliers: $50 *for Paper and Printing. Daye *3rd of
3 Meetings          Approved*

*Add the PO Box as a line item to the Financial Policy*, just like our
online Domain Names, and continue payment until further notice.  *2nd  of 3
Meetings.  *

No objections

*Refill the Student Account to a certain level.* 2nd of 3 meetings.

Do we know how much this has been in the past? Aaron recalls that it was
used for Festifall and Northfest table charges, and for failure to sow up
and use rooms we reserve in the Union, etc.  We need an updated Student
Organizations Account Services statement.

Aaron will ask Hattie if she can go to SOAS and get a statement
printout.  We-the
officers- can set up a reminder to get one of the student members to get a
statement in time for quarterly Exchequer reports.

*From the SOAS Website:* *Annual SOAS registration process: *SOAS
registration coincides with Student Organization registration
<http://campusinvolvement.umich.edu/content/new-and-voluntary-student-organization>
process
which runs from May 1st through September 30th each year. Student
organizations must register annually for both. It is preferable and highly
recommended that student organizations *register with Maize Pages before
registering with SOAS*.

*Does anyone reading this know when we typically renew?  If so please send
a note to Kay at *boc.seneschal at gmail.com

*New Business*

Nothing was proposed.

*Other Group Discussion*

Officer Reports:

*Exchequer-* Ben                We have on hand 10,327 hours of Labor at
$8.15/ hour.  That’s 165.85 man/days.  $10,815.61 in the account.  The only
large item pending is the Crown Site Deposit.

St Cecilia at the Tower brought in $534.00 Report will follow when all
receipts are in hand.  Tavern collected $342.00.

*Web Minister-* Aaron    Busy with St. Cecilia.  Planning a new Baronial
Order of Precedence for the Cynnabar Website.  Need to have a way for
editors to add data.  May be more news next month.

*Herald-* Johannes            Tardelbach and Hanna will host Heraldry night
at their home.  All Reports are up to date.

*Knight’s Marshall-*           Gregor for Armored: Great outdoor practice
Sunday 4/26.  2 new fighters have cone to practice.  There will be a Fix-It
night for armor and gear at Jason Ironfist’s house on Wednesday 5/6.

*Chatelaine-* Daye             Report is in to Kingdom 1 week early.  We
have had 8 new people appear. This job makes you aware of that.

Daye wants to set up a monthly Movie Night on Campus, with films that are
both historically accurate and some fun ones.  This would be free for
students with ID.  Modern Languages Building has hosted a lot of films in
the various classrooms that are auditoriums.

Planning a Gold Key clothing organization night to get Men’s wear into one
bin, Women’s and children’s into others, so it is easier for people to find
items.  Kay wants to attend!

Minster of Arts and Sciences- Arina                         We are all very
busy.  She plans to change Craft Night to an entire day and have it once a
month.  There could be bigger activities, research in the home library, and
showings of Ranthulfer and Arina’s large collection of museum artifact
photographs. It would be a good place for teachers to bring and present
their classes.  Ideas for Craft Day:  How to cook over an open fire. How to
make your camp more medieval is something Kay could teach…

*Chronicler-* Gavriil           Please turn in some articles.  The next
issue deadline will be June!

*Minster of Youth-* Ceara               Victoria is getting better!  She
looks forward to getting back o this office.  Lots of Youth activities are
planned for Crown.  A broad announcement has been made about Michigan
requirements for bringing minors to events if you are not their legal
guardian.  [Well done, Ceara- Kay]

*Seneschal-* Kay It has been a quiet month in Barony Woebegone…. I have had
no issues adapting to this new post.  Thanks to everyone for your support.

Baron & Baroness- Erminrich & Kasha     Report to the King and Queen is due
each reign  Arabella and Ragnvalder asked for it before Coronation, and it
has gone to them.  Please copy the Baron and Baroness [and Seneschal] on
your quarterly reports.  It should be easy to add them to the email on the
web form. This makes the Baronial report very easy to pull together.

*Status check on Approved Budget Items:*

*Reimburse Hattie $40 for replenishing the SOAS Student Account ASAP*.  Has
this happened?

*List upgrades* –

*Fabric for making new fighter tabards* -

*Youth box* –

*New biz cards* – $50 Daye

*Baronial Ballista *–

*Budget item: Fabric/materials for making new Baronial floor covering *($95
budget) Ms. Giovanna

*Budget item: Fabric and materials Shadowed Stars Baronial Gift ($200
budget) – *Brn Ermenrich

*Budget item: Archery supplies, general refreshing of used items ($200
budget) – *Frstr Grey

*Announcements*

Archery afternoons have begun to happen.  “Lady Killers” are running.  If
you happen to come to Dillon’s house on Sundays you will want to know that
popsicles are served around 2:30. Everyone goes home at 4 pm.

N.B. According to Finn’s digest of the rules last month [emphasis is
Kays’]: “An event is a SCA activity *announced* in branch, Kingdom or
Principality *newsletter*, OR at which *combat-related* activities will
occur.” According to this, persons who happen to also be members of
Cynnabar shooting at archery targets at the home of a friend, by
invitation, do not meet this definition of an event or of sponsored combat
related activities..

Ceara is looking into training to be a marshal for Youth Armored Combat, so
that Cynnabar may hold such practices.
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