[Cynnabar] 20151109 Meeting Minutes

Thu Nov 12 15:22:13 UTC 2015

>From Master Kazmere, 

We had 11 children participate in youth combat at GDoT.  7 were in division 1 (age 6-9) and 4 were in division 2 (age 10-13).
Only 2 participants came with their own armor and weapons, all the rest utilized loaner gear.

The highlight of the day was when the King came and held the field.

Kazmer

On November 12, 2015 9:16:25 AM EST, Cynnabar Seneschal via Barony <barony at cynnabar.org> wrote:
> 20151109 Barony of Cynnabar
>
>*Center Room*, Pierpont Commons. NOTE ROOM CHANGE
>
>*Activity, Event & Demo Reports*
>
>*Bardic Madness:  *Kasha & Ermenrich.  Small event.  Challenges issued
>for
>the day.  Evening revel/ concerts were in log cabin Lodge on campus.  A
>good singing space.  Really good performances all day.
>
>*Grand Day of Tournaments (Saturday November 7th, 2015) *
>
>*Johannes, Steward.* “Entertained a few friends last weekend.”  Count
>was
>281 including children.
>
>John Freeman, Building Supervisor said, “Can’t thank you enough.  It’s
>great when people treat the building as their own.”  He was impresses
>with
>our cleanup and our accommodation for the Theater performance, quick
>departure from the lunch room to allow them to take over.
>
>The procession of prizes made an impression.
>
>*Set up* went well, managed by *Gavriil*.  We need to have a bridging
>member to connect the two sets of bleachers and make the draperies go
>up
>better instead of scrounging a piece of wood at the last minute (Aefe).
> If
>there is to be a separate hanging for that spot we must make in long
>enough
>to match the Armorial Walls (Kay).
>
>*Jason Irenfist, Heavy Marshal*.  At least 38 fighters signed in.  He
>thinks more fought, that missed the cutoff time for the pool Tourney. 
>He
>says they DID sign the waiver.  Jason would love one more list field. 
>Not
>enough Heralds, unlike last year.  Should recruit 4-5 in advance.
>
>*Youth Combat:* anyone have that count?  Johannes pointed out to His
>Majesty that there was youth combat, and he quickly and
>enthusiastically
>when and held the field in that list, to the great enjoyment of the
>kids;
>several dramatic deaths, and to Kay’s eye a great spectator sport.
>
>*Birke, Marshall of Defense.* 46 adult Rapier Waivers signed, 4 youth. 
>The
>30’x60’ was just enough space.  Could do more with more space.  Cut and
>Thrust was very popular.  She has ideas for that area for next year.
>Having
>an open pickups list allowed everyone who wished to have more bouts. 
>Bothe
>the King and Queen came and held the field in the morning.
>
>*Grey, Thrown Weapons.  *Range open from 9 to 3: 45 when a shower of
>rain
>closed things a few minutes early.  Their Majesties came out, along
>with 26
>people who signed waivers and threw axes and spears.  Atlatl and Darts
>were
>popular. Perhaps the Barony should invest in an Atlatl set to allow
>more
>people to try this.  Many thanks to Brother Bart and Forester Dillon
>who
>assisted with set up, teardown and marshalling.  Loaner targets and
>equipment were all returned to Dillon’s estate Saturday night.
>
>*Daye, Royalty Liaison*.  No problems. Princesses Royal loved the
>baskets
>of gifts.  Nice use of the space, everything flowed smoothly.  The
>Surprise
>Cake was a bit of a complication.
>
>*Genoveva, Deputy Steward.*  Praise to Genoveva for the Website. 
>Discussion
>of how much that influences some people’s decisions to go to an event.
>
>*Constance, Parking.*  No issues.  Main flow of arrivals was in about 2
>hours.  The Farmer’s Market customers waved.  It was cold.  She was
>grateful for the loan of Johannes’s cloak.
>
>*Heidi, Lunch Chef, with Hannah.* Report from several: Tavern made
>money.  Princess
>Royal Linette (?) came and helped.  She enjoyed making hummus.  Godeth
>had
>the idea to take over *Food for Combatants*.  She moved that to Hall so
>they did not need to go down to the Tavern. And she liked the camp
>space
>that gives you. She suggests this post be created as a Deputy to the
>Chef,
>and remember to include Rapier community in the word that this is
>available.
>Might want to still have 2 tables, says Kay.
>
>*Peter and Ceara, Gate.*  There were no Gate issues. Total receipts
>were
>not available.  Kay suggests we push Gate tables aside or tear down,
>once
>we stop taking admissions, at least before Court, to allow smoother
>exits
>of people and gear at the end of the evening.
>
>*Angoletta, Constable.* Johannes reports she made patrols inside and
>out,
>saw no prohibited activities, and did not find anything forbidden
>indicated
>in the trash.  Grey said he was challenged for his artisanal Root Beer
>because it was in a brown glass bottle.  Good!
>
>*Teardown, Aefe.*  It was auick and quiet.  All staging of list and
>floor
>part made this smooth.  The cake did affect traffic and timing, but we
>were
>all out at 7:30.  Aefe suggests the set up and teardown person should
>be
>the same because she got questions about what goes into what box, etc,
>and
>did not know because she had not been in charge Friday.
>
>*Upcoming Baronial Events and Demos*
>
>*Ann Arbor Christian School Demo, (Thursday December 10, 2015) 6:30 pm.
> *
>Coordinator: Daye. Site: 5500 Whitmore Lake Rd, Ann Arbor, MI 48105
>
>This is a *Performance Demo* with *Community Outreach* overtones.  The
>organizers want everything we can do.  Our team will be providing
>atmosphere. As in the past there will be a Green Room for us to prepare
>and
>wait, and times for each performance activity.
>
>We need to recruit Fencers, Fighters, Dancers.  Kasha has signed up
>Singers. Dance is the audience participation activity, so hopefully we
>can
>get people with multiple skills (Like Midair, said someone, as an
>example.  He
>can fight, fence, and dance! Kay suggests he bring his balls and do
>some
>tableside Jestering, if he can be persuaded. Truely a man of Parts.)
>
>*Wassail* (*Saturday* *December 12, 2015) – *Steward: Eddy. Site:
>Chelsea
>Fairgrounds.  4 pm start. Budget $575.
>
>·         Theme:  “Light vs. Dark”  Feel free to dress to the idea or
>the
>contrasts.
>
>·         Set up Friday 12/11 in the evening. Time TBD.
>
>·         What will be happening that day?
>
>o   4-5:30  Meet, mingle, set tables.
>
>o   A Cookie Contest, to be judged by passing a clipboard during feast.
>
>o   5:30-7:00 Potluck Feast
>
>o   7:30 Court
>
>§  A play to be performed on the Theme “Light vs. Dark in their eternal
>struggle.”
>
>§  Carol singing?
>
>·         Site is Wet
>
>·         Please bring a Surge Protector if at all possible if you are
>using electrical appliances.  It will help to have several.
>
>·         Closing time:  _____  Clean up and Depart by:______
>
>*Terpsichore at the Tower (March 5, 2016)* St Paul United Church of
>Christ,
>Saline, MI Ceara is event steward. Budget $1000. Breakeven 84 Adults.
>
>Staff Meeting Wed 11/11 at Midair and Alina’s.
>
>*St. Cecilia at the Tower (Sat April 30- Sun May 1, 2016)* St Paul
>United
>Church of Christ, Saline, MI Mistress Jadwiga is event steward.  Budget
>$400.
>
>*Old Business*
>
>*Search for Minster of Arts and Sciences:*
>
>·         Critical to have office filled.  Quarterly reports are the
>1st
>duty.  All else is at the applicant’s choice.
>
>·         Presentations of candidates at *the Monday Meeting. Second
>Meeting of November, 11/16 at 7 pm. *
>
>·         We have 1 interested person at this time.
>
>*Search for Minster of Youth Office*:
>
>·         No discussion on 11/9/15
>
>·         Requires a background check.  See Midrealm Website for more
>info:
>http://www.midrealm.org/mkyouth/
>
>·         Candidates may present their ideas at the first meeting in
>December, 12/14
>
>·         http://www.midrealm.org/marshal/youth_combat.php if a Martial
>approach to Youth Activities interests you.
>
>*We have space to add activities on Mondays.  1st of 3 meetings*, A
>discussion about adding a half hour BEFORE the 7 pm meeting time. 
>Ideas?
>
>
>
>
>
>*Defining Baronial Activities;* *Improving our required record
>keeping.*   *2nd
>of 3 discussions*
>
>·         *No discussion on 11/9/15 *Still *2nd of 3 discussions*
>
>·         Baroness Kasha has emailed a link to a document that explains
>the
>issue, policies, and actions we as a Consensus Governed group need to
>take
>to follow policy.  Here it is again.
>https://docs.google.com/document/d/1wfo70xPt5wwwe_Qz-UZ-d6Enh54ou5x6acQF1e9o74k/edit
>
>·         How best to communicate and preserve this data for future
>stewards?
>
>·
>
>·         Some discussion of creating a checklist for Stewards led to
>asking if such existed.  KSen, DKSen/ Waivers and DKSen/ Events all say
>no
>current or recent “Autocrat’s Handbook” exists.  They would be pleased
>to
>see one created and would help us find experienced reviewers to review
>and
>comment on a draft.
>
>·
>
>
>
>*Are we Approving and Preparing correctly for Demos?  2nd of 3
>discussions*
>
>·         *No discussion on 11/9/15 *Still *2nd of 3 discussions*
>
>·         Several demos recently seem to have not had enough support to
>be
>successful. The timing was not good for our membership or interesting. 
>How
>should we get support?
>
>·         What is the Value to the requesting group for our presence?
>What
>are they asking for and what will we be providing?
>
>·         Can we classify the kinds of Demos we do?  Ideas included
>
>o   *Performance Demo*
>
>o   *Community Outreach*
>
>o   *Recruiting *
>
>o   *Educational*
>
>·         What is “Payback” to BoC for doing each particular demo?
>
>
>
>*New Business*
>
>Student Engagement on Campus.
>
>Ideas:
>
>·         Teach in:  Arrange for student invitation to a space they
>arrange
>in a residence hall or classroom, take a Road Show of short topics
>about
>being in and enjoying the SCA.
>
>·         Welcome to the SCA Day:  Like the Japanese Persona Day.
>
>·         Library Tour.  Where are the books you may want to find?
>
>·         Everything you need to know o attend and enjoy and Event. 
>Prep
>for a specific event like Val Day and arrange rides, loaner gear, etc.
>to
>help students have a great time.
>
>Kay says, some years back these descriptions and discussions would
>happen
>at Mass Meeting or The A&S hour before the business meeting:
>
>·         What is Heraldry and how to get your own.
>
>·         Fashion Show of different eras of clothing.
-- 
Sent from my Android device with K-9 Mail. Please excuse my brevity.
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