[Cynnabar] 20150914 BOC Minutes

Wed Sep 16 11:52:02 UTC 2015

Grand Day of Tournaments staff meeting: Is this on Wednesday the 23rd or
Tuesday the 22nd?  The email I had gotten said the 23rd, but this says the
22nd.

~Birke

On Wed, Sep 16, 2015 at 6:02 AM, Cynnabar Seneschal via Barony <
barony at cynnabar.org> wrote:

> We were in our new location.  It was pretty good.  The various dinner
> items some people brought in from the different restaurants in the building
> smelled good.
>
> 20150914 Barony of Cynnabar                        7:00PM
>
> Location:  Pierpont Commons, U of M North Campus, Boulevard Room. 2101
> Bonisteel Blvd Ann Arbor, MI 48109. NC43 is the number of the free
> evening parking lot closest to Pierpont Commons. *FIRST TIME!*
>
> *Activity, Event & Demo Reports*
>
> *Let’s include everything we are doing in the Society in these reports;
> not just events and travel!*
>
> Vikings Come Home:  Lot of archer, a very tame redtail how with falconer,
> Cattle Raid Battle was a good activity.
>
> *Festifall & NorthFest - Daye*
>
> Northfest: Labor Day
>
> Hot and sunny.  Not allowed tents! Not in the shade.  Great crew:  Pete,
> Gabby, Eadard/ Mike, Hattie.  Needed a bigger helm for show and tell.  Wax
> tablet was popular.
>
> Gave out:         140+ QR info cards
>
>                         20 some brochures
>
>                         50 email requests, all U/M students
>
>
>
> Festifall:  Thursday 9/10
>
> Much better weather and more reasonable time slot.
>
> Kasha and Hattie came for a quick shift, Josie was a huge help all day,
> and Gavriel arrived for the afternoon with water bottles and snacks!
> (Godeth stopped by to say hello).  Serious Grateful props toe Eadard/
> Mike for working with me both days, and printing up more cards.
>
> THIS WAS CRAZY HUGE. Lines wrapped around Hatcher Library.  Some groups
> performed.  We need to do a fencing/ fighting/ dancing demo. It was less
> than five minutes per group, and Hattie may need to register us
> differently, but I think we need to do this.  Also we noticed the big
> printed/ framed posters.  That might be something else the group should
> consider. (Apply to the SORC Student Organization Resource Center to find
> out more. Ms Kay) “Stone” was back to try on a properly sized helm.
> (Thanks, Irenfist for the loan!)
>
> Gave out:         214 QR info cards (AND some people just snapped the QR)
>
>                         15 brochures
>
>                         87 email requests
>
>
>
> *Upcoming Baronial Events and Demos*
>
> *The Mass Meeting* Sept 24 Michigan Union Anderson Rooms, at 7 pm. Daye
> and Deputies:
>
> We need solid offers to run activities.  The calligraphy table was very
> popular last year.  There will be some fencing and fighting.  What else?  If
> you can commit please let Daye know.
>
> Our Baron and Baroness will hold a brief court to give the flavor of an
> event.  (Kay has dibs on being Seneschal)  Let them know if you can help
> with that.
>
> *Old Movie Night:*  Still seeking a location. Free Movie- Princess Bride.
> Popcorn Provided.  Our goal is to attract students, give them a chance to
> meet us.
>
> Expenses:  $100 from Rooms Fund in the Student Account.
>
> *DEMO:  Dixboro Farmer’s Market Festival (Friday Oct 23, 2015) – *Gabby,
> Anne, & Deputies.
>
> 3 pm to 7 pm. 5221 Church Rd Ann Arbor, MI.  Luisa /Gabby is the Point
> person.  Write her at gabrielamd1994 at hotmail.com OR
> gabrielamd1994 at gmail.com
>
> We will need help to set up a section of List field, Kay thinks. Daye
> reports people did not understand it was unsafe to walk across the list
> field.
>
> *Fall Revel, Closing of the Range, & Battle of Agincourt 600th
> Anniversary.  (Sunday October 25, 2105) Dillon’s Range.* Grey Odsson
> $250.
>
> A Rapier Battle in the woods has been added! Grey has a projector and will
> be tracing targets.  He needs help coloring them in .  Please message him
> to offer help.
>
> If you need to warm up for the event archery practice will be happening at
> usual places and times.
>
> *Grand Day of Tournaments (Saturday November 7th, 2015) – *Johannes $___
> Budget. L*unch tavern budget $____*.
>
> Staff meeting will be on Tuesday September 22nd at the Ypsilanti Library
> on Whittaker Rd south of Ypsilanti down Huron St. Staff have been notified.
> Web site is active with current dates. More info will be coming shortly.
>
> *Wassail*  (*Saturday* *December 12, 2015) – *Steward: Eddy, with support
> from Kasha and Ermenrich. Waiting on detailed proposal.  Site: Chelsea
> Fairgrounds is booked
>
> *St. Cecilia at the Tower (Sat April 30- Sun May 1, 2016)* St Paul United
> Church of Christ, Saline, MI Mistress Jadwiga.
>
>             No reports
>
> *Old Business*
>
> *Trailer for List field parts*.  $3500-$3950 3rd meeting of 3. APPROVED
>
> A Black, 5’x10’ bed covered trailer 6 feet tall, complete with lights,
> inside and out, hitching stuff and other technicalities that escape me at
> this hour. Insurance
>
>
>
> *New Meeting Site *or *Meeting Day.*
>
> If the next meeting is as smooth and no serious problems arise I will ask
> Hattie to book us into this space for the foreseeable future. I will also
> ask her to find out if there is a room that usually includes tables.
>
> *9/28 PLAN:  *Meet in the seating are on the ground floor where the
> _______________restaurant is.  There seem to be lots of chairs and tables.
> Kay could put a sign on or near the Boulevard Room Door to alert people of
> the move.
>
> *In accord with the Financial Policy* the Student Account was topped off
> to cover room expenses for recruiting events this fall.
>
> *New Business*
>
> *Terpsichore at the Tower (Fri & Sat, April 8-9, 2016 ) )* St Paul United
> Church of Christ, Saline, MI Ceara  1st of 3 meetings
>
> A written proposal was submitted.  See it as an attachment to the message
> bearing these minutes.
>
> There was a discussion on site tokens and whether it should change from
> the traditional Dance Book.
>
> *Other Group Discussion*
>
>             NONE
>
> *Words from Their Excellencies Ermenrich and Kasha of Cynnabar**: *Their
> Excellencies chose to go last.
>
> Please see the request that has gone out for prizes to be awarded at Grand
> Day of Tournaments.  Donate things you have made, or found or bought that
> you think you would like to have as part of your event and Society life.
>
> Please make award recommendations.  Their Majesties-to-Be, Nikolas &
> Serena will be at GDoT.  We also can support your recommendations.  Let
> us know if you would like others to write for someone.
>
> *Status check on Approved Budget Items:  SKIPPED*
>
> ·  *Fabric/materials for making new Baronial floor covering *($95 budget)
> Ms. Giovanna:  for Grand Day of Tournaments.
>
> ·  *Youth box* – continues
>
> ·  *Leather and Rivets for refurbishing Loaner Armor *– Gregor  $200
>
> ·        *Stickers with the Baronial Populace Badge* (and maybe name?) 3rd
>  of 3 meetings $60-100
>
> ·        Seeking Art or Artists.
>
> *Announcements* –
> Emily E Smith visited the meeting.  She is a journalist writing a book
> about the activities that bring meaning to people’s lives.  She is
> developing a chapter on the Society.  Expect to see her a
>
> _______________________________________________
> Barony mailing list
> Barony at cynnabar.org
> http://lists.cynnabar.org/listinfo/barony
>
>
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