[Cynnabar] meeting minutes for 5/24/10

[Aaron Elkiss]

I've attached a portion of the official student group requirements below.
Also see http://studentorgs.umich.edu/guidebook/requirements

In addition to the student officer (technically, that students must "lead
and direct the organization") and constitution requirements, please note
requirement 2 below. We do not currently meet, nor do I suspect have we ever
met, that requirement. That isn't the end of the world. Basically, you need
to have the student group and the outside organization be separate entities,
the student group has only students and has a separate leadership structure
(at least on paper) and then the events in UM rooms would have to be Barony
of Cynnabar Student Group events rather than Barony of Cynnabar events. (Not
sure if that would then violate some kind of SCA rule, but I suspect there's
some way to do it so that both the University and the SCA are happy, at
least on paper.)

As it stands now, we run the risk of having our room reservation privileges
taken away if anybody decides to investigate our group; it's probably not
that likely currently that they'd take a look at us given that we don't do
much of anything other than reserve rooms (in particular we don't charge
money for anything), but they have been getting stricter in recent years and
I would expect only a matter of time.

Basically, I think the problem is remediable -- although I'm not really sure
how they'd feel if they found that almost entirely non-students were the
ones actually running and attending the scheduled events -- but it does
require a little bit of work on the part of the group to maintain
appearances, and it is important that we do a better job of this if we want
to continue to use the Union for fight practice..

-Aaron
MSA Requirements:

   1. The student organization must have at least 10 currently-enrolled
   University of Michigan students as members (*Uniqname, UM-ID number, and
   phone number are REQUIRED for each member*).
   2. At least half of the membership of the student organization must be
   comprised of currently enrolled University of Michigan students.
   3. Individual members of the student organization may not benefit
   financially as a result of the organization's activities.
   4. No organization may adopt a name which may be construed by the
   University community as misleading as to the nature or affiliation of the
   organization.
   5. "The University of Michigan" or "U of M" may not be used in the
   beginning of any student organization name or any variant thereof.
   6. All student organizations are expected to comply with all relevant
   regulations enacted by the Regents of the University of
Michigan<http://www.umich.edu/~regents> and
   all University units, including facilities, non-discrimination policy, and
   financial regulations.
   7. A new registration is required for each school year.
   8. Groups must update their Maize Pages listing with new contacts and
   authorized signer information as changes occur by emailing
MSA<msa-webstuff at umich.edu>
    or SAL <salead at umich.edu>.
   9. Each student organization must choose its Student Organization status.
   10. Each student organization must complete the online SOAR/SOAS
   tutorial.
   11. To complete the recognition process, submit a constitution for your
   student organization.




On Fri, May 28, 2010 at 8:23 PM, deforest piper <darnpiper at yahoo.com> wrote:
>
>
>
>> As His Excellency has pointed out, he does not believe that we even
>> qualify as a student group at this time.  We have never understood why
>> we depend on the University when we get so little return.   Other groups
that > do not have a University in there area grow and even prosper.  Maybe
it is > time we stop depending on the University so much.
>
> To clear this up, we have the students necessary (at least that is what I
understood if I am wrong please let me know). When we went through this last
we had enough students between the fencing group and the singers to meet
that requirement.
>
> What we do not have, and what we need to be a real student group, is a
constitution for the campus SCA group and student officers for this group.
>
> When I was Seneschal I tried to get this taken care of. At that time it
would have been relatively easy to do -- it still might be.
>
> The reason that it didn't get taken care of then is that some people in
the group were very, very, very, very, very much opposed to this happening.
>
> Which is silly since we get a huge amount from having a student group and
a presence on campus. A huge amount!
>
> Over the 30+ years of Cynnabar's association with the University we have
gotten, what?, a hundred members (probably more) solely because of that
association? Some have stayed a couple weeks some have stayed years, but
they _all_ have contributed something towards making Cynnabar great.
>
> Without a student group we wouldn't have a martial practice site for 7
months of the year. I am anxious to avoid being _that_ group that doesn't
have martial practices.
>
> Having a presence on campus also helps Cynnabar with our core goal. We
can't force people to learn but by being on campus we have plenty of
opportunities to let people know we exist and what we do. After all one of
the possible first steps for an educational group is to let people know that
the educational experience is available.
>
> Also, Cynnabar is growing a lot more than most groups and most of that
growth comes from activities that our association with campus allows us.
>
>
>
> My view on the topic of moving meeting sites is that it probably doesn't
matter. I think that there are core issues that no one wants to address and
until these are dealt with nothing much will change. So it doesn't really
matter.
>
> For me it would depend on whether it is a smoking restaurant or not. If it
is, or even if I have to walk through a smoky area to get to where the
meeting is then I would very rarely, if ever, attend a meeting.
>
> DeForest
>
>
>
> _______________________________________________
> Barony mailing list
> Barony at cynnabar.org
> http://lists.cynnabar.org/listinfo/barony
>
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