[Cynnabar] Weekly meeting minutes for 01/09/12

Cynnabar Seneschal boc.seneschal at gmail.com
Mon Jan 16 18:23:21 UTC 2012


Just in time for tonight's meeting, here are the weekly meeting minutes for
last week's meeting on 01/09/12. 

 

 

Event and Demo Reports:

Wassail! - We received our $200 deposit back so we made a total of $211 at
gate and the additional $457 from the garage sale and silent auction. 

 

Kingdom 12th Night - Went well and Cynnabar made a great showing all around.
Many people getting awards (Kira - AoA, Johannes - AoA, Giovanna - Willow,
Halima - Evergreen, and Gregoire - King's Chalice). If there were others,
please forgive the omission and let us know. Hooba to all!  We also had a
great showing in the A&S entries with 8 of them being from Cynnabar folks.
Also Johannes and Sir Ranthulfr did gard duty and we also had lots of folks
teaching as well. 

 

Old Business:

 

Upcoming Baronial Events and Demos

 

A Day as St. Catherine's Cloister - Demystifying A&S Competitions (Feb. 4th)
-
Staff meeting last week went well; several follow up discussions took place
at 12th Night.  Fliers were put out at gate at 12th Night.  We're hoping to
get fliers to a few more events!  Webpage has been updated with a request
for some information from those planning to attend the event (so that we can
do some better planning) and with tavern menu/pricing. We will need
volunteers for gate (Nat is our gate person) and for directing traffic,
especially early in the day.

 

Armored Fighter Retreat (March 30th thru April 1st) -

Same plan as last year. More details to come or see His Excellency
Tairdelbach for details.

 

Terpsichore (April 14th) -

Menu is up on web-site for the tavern. Possibly add Regional A&S competition
to event activities. Look for a separate e-mail on this topic for further
details and discussion.

 

Spring Revel (April 29th) -

Come out to Island Park and join their Excellencies (and the rest of
Cynnabar) for the Spring Revel where we They will also be hosting Their
Baronial armored and rapier championships. Please come in garb as we will
take this opportunity to take the new Baronial picture as well. There is a
$149 rental fee for the pavilion at Island Park (same one that was rented
last year) which includes a $12 alcohol permit. This is the first discussion
for this budget item.

 

St. Ceclia at the Tower (May 12th) - 

Nothing new to report.

 

 

Other Old Business

 

New Fencing Gear Budget Proposal - 

Was approved, no update at this time if we have ordered/received the gear
yet.

 

Nicola's Wrapping and Donation fundraiser - 

We made a total of $280 over the entire holiday season. Thanks to everyone
who gave time to help out! From all accounts those how did said it was a
good time. The discussion on tithing these funds will be included in a
separate topic below.

 

Tithing to the Kingdom - 

As it has been a while since we have tithed any funds to the Kingdom, it was
brought up that we should use the money we made from the Nicola's Wrapping
fundraiser and look to match those funds out of the Baronial coffers as
well. Her Excellency Hanna had some new details on what is needed by
Kingdom, specifically that their Highness are very far out away from
everyone and will benefit greatly with help with their travel funds. Also
the Kingdom is looking to replace the Kingdom shade fly as the current one
is on its last legs. After a good discussion by the group it was decided
that we are looking to donate $300 towards the new Kingdom shade fly as well
as another $300 to their Highness's travel fund. Both of these tithings
would be done at events TBD. As this is an expenditure by the group, this is
the first discussion. This will be followed by the second and third
discussions on the expenditure and looking for approval on the 3rd.

 

Youth Fighting investigation of what is needed - 

Several people attended the Regional/Kingdom Youth Marshal's class at 12th
night. He said that he was willing to come to a couple of our practices to
help start the program. However, during the discussion at the business
meeting, it was generally agreed that Cynnabar needs to start putting out
feelers first to make sure we have those that would come before we ask the
Regional/Kingdom Youth Marshal to come to our practice.

 

Baronial Ballista - 

There is a budget proposal of $45 for purchasing new ballista plans. The old
plans have been lost and also the current plans for sale are updated to
match current regulations. The group has at least 2 people that are very
interested in manning a ballista crew. This was the first discussion on this
budget proposal.

 

Announcements:

 

- Look for the next edition of the Citadel on Jan 18th.

- Next Baronial business meeting will be on Jan. 16th.

- Officer reports to the group are due on the 4th Monday of the month.
Please either plan on giving them at the meeting or send a note that can be
read at the meeting.

 

New Business

 

Baronial Chirurgeon - 

There has been a change/update to Kingdom law where the office of Chirurgeon
is now required for all baronies. However, due to the large number of groups
that do not currently have the office filled and the fact that it can take a
long time for a person to become a warranted Chirurgeon, baronies may ask
for a variance. Genoveva is interested in the position but even starting the
warranting process now, it will be at least 9 months before she can complete
it due to the requirements. If there is anyone else who is a warranted
Chirurgeon (or close to becoming one) that would like to be considered for
the Baronial Chirurgeon position, please let me know. In the meantime, to
make sure we are in compliance with Kingdom law, I will be requesting a
variance for the Barony. We can always add the office afterwards.

 

MoAS website updates - 

Lady Arina will be updating the MoAS section of the cynnabar.org website as
well as adding more details on A&S activities to the calendar as well to
help provide easier access to information on all the A&S activities going
on. She will also be looking to start a blog on the A&S page as well, but
will be checking with our Web Minister to see if there are any restrictions
to what can or cannot be posted/setup.

 

Highness will need help at Pennsic setting up/taking down Royal camp - 

Their Highness are looking for groups to come spend a little bit of time to
help with the setup of Royal camp at Pennsic. They are not asking for a lot
from one group, just like come do one task (like dig the fire pit). But
consider still coming in force, so that even if we have enough people for
one task, any extra bodies may be directed to help out with other needed
items. As they say, many hands make light work. The Barony will most likely
look to get a group together and determine a time we can all go to help.

 

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